Special Transportation Services
| Agency: | State Government of North Carolina |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD12271024978770718 |
| Posted Date: | Mar 16, 2023 |
| Due Date: | Apr 21, 2023 |
| Solicitation No: | 251-23-421 |
| Source: | Members Only |
| Bid Number | Description | Date Issued | Bid Opening Date | Bid Opening Time | Help | |
| 251-23-421 | Special Transportation Services | 3/16/2023 | 4/21/2023 | 1:00 PM ET | 251- |
Attachment Preview
Wake County Public School System
Purchasing Department
Attn: Marcella Calvert
1551 Rock Quarry Road, Bldg. F
Raleigh, NC 27610
Request for Information # 251-23-421
Issue Date: March 16, 2023
Request For Information Package Due by: April 21, 2023
Submissions will be publicly opened: April 21, 2023
Time: 1:00 p.m. EST
Commodity No. and Description: Special Transportation
Services
Request Type: Open Market
NOTICE TO RESPONDENTS:
Sealed proposals subject to the conditions made a part hereof, will be received at this office (1551 Rock
Quarry Road, Raleigh, NC) until 1:00 p.m. on the day of opening and then opened, for furnishing and
delivering the commodity as described herein.
Information that is submitted via facsimile (FAX) machine in response to this Request for Information will not
be acceptable.
MAILING INSTRUCTIONS: Mail only one Request for Information (RFI) per envelope. Address
envelope and clearly note RFI number as shown below. It is the responsibility of the vendor to have the RFI
in this office by the specified time and date of opening. The proposal shall be labeled as follows:
RFI #251-23-421
Wake County Public Schools System
Attn: Marcella Calvert
1551 Rock Quarry Road, Building F
Raleigh, NC 27610
QUESTION AND ANSWER PERIOD
All questions should be directed to Marcella Calvert, bids-mcalvert@wcpss.net in written form. Vendors are
cautioned that any communication regarding this Request for Information shall be directed to Marcella Calvert,
Buyer II, WCPSS Purchasing Department.
EXECUTION
In compliance with this Request for Information, and subject to all the conditions herein, the undersigned
offers and agrees to furnish and deliver any or all items as requested within the time specified herein. By
executing this RFI, I certify that this RFI is submitted competitively and without collusion (G.S. 143-54).
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VENDOR INFORMATION
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE
NUMBER:
TOLL FREE TEL.
NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE:
PRINT NAME & TITLE OF PERSON SIGNING ON
BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED
SIGNATURE:
DATE:
EMAIL:
1.0 EXECUTIVE SUMMARY
The Wake County Public School System (WCPSS) is in the process of reviewing information regarding special
transportation services. Vendors are to provide the safe and efficient transportation of certain special needs,
homeless, foster, pre-kindergarten, alternative school, and/or other students designated by WCPSS to receive
special transportation services, as well as any adult monitor or assistants assigned by WCPSS to accompany
such students. The district currently utilizes the following assortment of vehicles used to transport students:
-Lift Buses to accommodate at least two (2) wheelchair passengers, four (4) non-wheelchair passengers
(excluding driver).
-Non-Lift Buses to accommodate up to fourteen (14) non-wheelchair passenger (excluding driver).
-Other Vehicles, defined as “Sport Utility Vehicle,” “Mini-Van,” and/or “Crossover” with seating capacities of six
(6) passengers (excluding driver).
**Responding vendors may also share alternate methods, as supported, in their services.
The Wake County Public School System is the nation’s fifteenth (15th) largest school district and the largest in
the state of North Carolina. Comprising 850 square miles of both urban and non-urban communities, our 198
schools provide service to 160,000 students. WCPSS currently operates approximately 600 yellow school
buses to transport approximately 70,000 students to and from school daily. In addition, WCPSS currently
contracts with private vendors to provide special transportation services to approximately 4,000 students,
including but not limited to homeless, foster care, pre-kindergarten, and special needs students.
The WCPSS Transportation Department is charged with managing this work.
2.0 RFI PROCEDURES
A. Schedule
Respondents will have approximately 30 days to prepare their submissions to this RFI. Responses
must be received by the date, time and the location specified on the cover sheet of this RFI.
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B. Response
WCPSS recognizes that considerable effort will be required in preparing a response to this RFI.
However, please note this is a request for information only, and not a request for services.
The Vendor shall bear all costs for preparing this RFI.
1. Content and Format
WCPSS expects concise, detailed, point-by-point responses. WCPSS is not interested in brochures
or “boilerplate” responses. Any issues or exceptions to WCPSS’ requirements should also be
identified and explained.
The response should define all services and products that would be required by the proposed
solution. The response should also include the following:
a) Information on all business models offered related to the provisions noted in the
Executive Summary.
b) Information, reports, samples, etc. to demonstrate the organization’s ability to
satisfactorily provide the services described in the Executive Summary.
2. Multiple Responses
Multiple responses will be accepted from a single vendor provided that each response is
comprehensive, meets all of the WCPSS’ requirements, and is truly unique. Please place in
separate envelopes and clearly mark responses as “Response #1, Response #2, etc.
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and
planning purposes. This RFI does not constitute a Request for Proposal (RFP) or a promise to issue
an RFP in the future. This request for information does not commit WCPSS to contract for any
service.
At this time WCPSS is not seeking proposals and will not accept unsolicited proposals. If you choose
not to respond to this RFI it shall not preclude future participation in any WCPSS RFP. If a solicitation
is released, it will be advertised utilizing the State of NC IPS tool.
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