BEVERAGE POURING RIGHTS

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Opps ID: NBD12271126716624106
Posted Date: Jul 31, 2020
Due Date: Sep 4, 2020
Solicitation No: 56-2014PDRFP
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
56-2014PDRFP BEVERAGE POURING RIGHTS
Mandatory Conf/Site Visit: 08/17/2020
7/31/2020 9/4/2020 10:00 AM ET
56-

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STATE OF NORTH CAROLINA
East Carolina University
Request for Proposal #: 56-2014PDRFP
University Beverage Service
Date of Issue: 07/31/2020
Mandatory Site Visit 08/17/2020
Proposal Opening Date: 9/4/2020
At: 3:00pm ET
Direct all inquiries concerning this RFP to:
Phil DePalma
Purchasing Manager
Email: depalmap@ecu.edu
Phone: 252-328-6434
STATE OF NORTH CAROLINA
Request for Proposal #
56-2014PDRFP
______________________________________________________
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing
System (IPS), please provide your company’s Federal Employer Identification Number or alternate
identification number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or otherwise kept
confidential, before the procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
East Carolina University
Refer ALL Inquiries regarding this RFP to:
Phil DePalma
depalmap@ecu.edu
252-328-6434
Request for Proposal # 56-2014PDRFP
Proposals will be publicly opened:
Contract Type: Open market
Commodity No. and Description: 96107 Beverage Service
Using Agency: East Carolina University
Requisition No.: TBD
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and
without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been
convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of
1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its
principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal or State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that
it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of
Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North
Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order
24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates
for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of
any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware
that any such gift has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.
Late proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of the East Carolina
University shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along with the
Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accept and Contract awarded this________ day of __________, 20____, as indicated on the
attached certification, by ____________________________________________________________________
(Authorized Representative of East Carolina University)
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56-2014PDRFP
Vendor: __________________________________________
Contents
Contents ............................................................................................................................................. 2
1.0 PURPOSE AND BACKGROUND............................................................................................4
2.0 GENERAL INFORMATION .....................................................................................................5
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................5
2.2 RESERVED E-PROCUREMENT SOLICITATION N/A ............................................................5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................5
2.4 RFP SCHEDULE .....................................................................................................................6
2.5 PROPOSAL QUESTIONS .......................................................................................................7
2.6 PROPOSAL SUBMITTAL .......................................................................................................7
2.7 PROPOSAL CONTENTS ........................................................................................................9
2.8 ALTERNATE PROPOSALS ....................................................................................................9
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ...................................10
3.1 METHOD OF AWARD...........................................................................................................10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......10
3.3 PROPOSAL EVALUATION PROCESS.................................................................................11
3.4 EVALUATION CRITERIA ......................................................................................................12
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................12
3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................12
4.0 REQUIREMENTS ..................................................................................................................12
4.1 CONTRACT TERM................................................................................................................12
4.2 PRICING................................................................................................................................13
4.3 INVOICES..............................................................................................................................13
4.4 FINANCIAL STABILITY ........................................................................................................13
4.5 VENDOR EXPERIENCE........................................................................................................13
4.6 REFERENCES ......................................................................................................................13
4.7 BACKGROUND CHECKS.....................................................................................................15
4.8 PERSONNEL.........................................................................................................................15
4.9 VENDOR’S REPRESENTATIONS ........................................................................................15
5.0 SCOPE OF WORK ................................................................................................................16
5.1 GENERAL .............................................................................................................................42
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56-2014PDRFP:
Vendor: __________________________________________
5.3 PROJECT ORGANIZATION..................................................................................................42
5.4 TECHNICAL APPROACH .....................................................................................................42
5.5 ACCEPTANCE OF WORK ....................................................................................................42
5.6 PRODUCT PAYMENT...........................................................................................................42
5.7 EQUIPMENT CLEANLINESS................................................................................................42
5.8 CERTIFICATION AND SAFETY LABELS FOR VENDOR SUPPLIED EQUIPMENT............42
5.9 TRANSITION ASSISTANCE .................................................................................................43
6.0 CONTRACT ADMINISTRATION ...........................................................................................43
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................43
6.2 POST AWARD MANAGEMENT REVIEW MEETINGS .........................................................43
6.3 CONTINUOUS IMPROVEMENT............................................................................................43
6.4 PERIODIC STATUS REPORTS ............................................................................................43
6.5 DISPUTE RESOLUTION .......................................................................................................43
6.6 CONTRACT CHANGES ........................................................................................................44
ATTACHMENT A: PRICING ...........................................................................................................45
ATTACHMENT B: INSTRUCTIONS TO VENDORS ........................................................................51
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ............55
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR .......................................60
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION .................................................61
ATTACHMENT F: SUPPLEMENTAL VENDOR INFORMATION.....................................................62
ATTACHMENT G: EAST CAROLINA UNIVERSITY TERMS AND CONDITIONS...........................63
ATTACHMENT H: EAST CAROLINA UNIVERSITY COMPLIANCE STANDARDS ........................64
ATTACHMENT I: EAST CAROLINA UNIVERSITY DATA SECURITY STANDARDS.....................65
ATTACHMENT J: EAST CAROLINA UNIVERSITY QUESTIONNAIRE ..........................................66
ATTACHMENT K: PAYMENT CARD INDUSTRY (PCI) ADDENDUMS ..........................................67
ATTACHMENT L: IT MEMORANDUM OF UNDERSTANDING (MOU) ...........................................69
ATTACHMENT M: VENDOR CONDUCT ON CAMPUS ..................................................................76
ATTACHMENT N: FINANCIAL CONSIDERATION ..........................................................................77
ATTACHMENT O: TRANSITION PLAN............................................................................................79
ATTACHMENT P: EQUIPMENT .......................................................................................................80
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