The Town of Rolesville is seeking proposals from established vendors who are in the business of installing and maintaining electric vehicle (EV) charging stations, also known as Electric Vehicle Supply Equipment (ESVE).

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 61 - Electric Wire, and Power and Distribution Equipment
  • Y - Construction of Structures and Facilities
Opps ID: NBD12271368848322900
Posted Date: Jun 22, 2022
Due Date: Jul 6, 2022
Solicitation No: 807-20220622
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
807-20220622 The Town of Rolesville is seeking proposals from established vendors who are in the business of installing and maintaining electric vehicle (EV) charging stations, also known as Electric Vehicle Supply Equipment (ESVE).
Details: https://www.rolesvillenc.gov/finance/bid-opportunities
6/22/2022 7/6/2022 05:00 PM ET 807

Attachment Preview

Request for Proposal
Electric Vehicle (EV) Charging Station
Issued: Wednesday, June 22, 2022
Proposals Due: Wednesday, July 6, 2022
Description
The Town of Rolesville is seeking proposals from established vendors who are in the business of installing and
maintaining electric vehicle (EV) charging stations, also known as Electric Vehicle Supply Equipment (ESVE).
Background
The Town is adding one EV (2022 Nissan Leaf) to its fleet and wishes to provide an EV charging station for the fleet
vehicle and any employee personal EVs at Rolesville Town Hall (502 Southtown Circle, Rolesville, NC 27571). The vendor
will design, install, operate, maintain, and potentially remove the charging station on Town-owned property and for
Town use.
Scope of Services
The vendor shall:
Provide and install an attractive and well-maintained EVSE that is newly manufactured with no used or
refurbished parts.
Provide maintenance and troubleshooting services for the EVSE as needed.
Provide proper EV parking signage and marking of designated parking spaces.
Offer options for EVSE when the agreement expires (charging unit removal, transfer of ownership, contract
renewal options, etc.).
Proposal
Format
Submitted proposals shall conform to the following format and be organized as outlined below. Responses should be
complete and unequivocal. In instances where a response is not required, or is not applicable or material to the
proposal, a response such as “no response is required” or “not applicable” is acceptable. The proposal must be signed
by the individual(s) legally authorized to bind the supplier.
A) Letter of Intent to include:
1) The legal name of the vendor, company address, and telephone number.
2) The name, telephone number, and email address of the person to whom correspondence should be directed
(company contact person).
3) A statement indicating the period, not less than 120 days from the bid date, during which the proposal will
remain valid.
B) Company Background to include:
1) Location of main office and any local support centers.
2) The year the company was established and the structure of the organization (partnership, corporation, etc.).
3) Names of North Carolina municipal customers, total number of North Carolina clients.
C) Scope of Services description and/or documentation to include:
1) A written and pictorial description of the proposed EVSE design, including:
a) Comprehensive specifications (including make, manufacturer, & model numbers of equipment).
b) Delivery and proposed installation schedule.
c) The submission of more than one type of charging station is permitted, however, if the selection of any
design would result in a change to the proposed rate structure and method of collection, those changes
must be noted.
2) Description of the proposed EVSE maintenance program including the location of maintenance facilities, number
of staff that will be available for maintenance, and anticipated response times.
3) Options for EVSE when the agreement expires (e.g. charging unit removal, transfer of ownership, contract
renewal options) and responsible party for any costs incurred (if applicable). Highly preferred that the supplier
cover any removal costs.
D) References to include
1) At least one local government client
2) At least two commercial or private clients
Term
The proposal will be for a 24-month period starting from the effective date of the negotiated and executed contract.
This option can be cancelled by the Town upon 30 days written notice. The equipment maintenance will remain in effect
during the month-to-month extension period.
If the term of this contact extends into fiscal years subsequent to that in which it is approved, such continuation of the
contact is subject to the appropriation of funds by the Town Board. If sufficient funds are not authorized, the parties
mutually agree that the contract may be terminated or amended. If the contact is terminated, vendor agrees to uninstall
& take back any equipment, terminate any services, and relieve the Town of any further obligation.
Pricing
Vendors shall provide separate prices for:
Installation of EVSE
Maintenance agreement for EVSE
Timeline & Submission
Date of advertisement:
Wednesday, June 22, 2022
Proposal due date:
Wednesday, July 6, 2022 at 5:00pm
Estimated contract award: Wednesday, July 13, 2022
Interested vendors should submit a proposal no later than Wednesday, July 6. Responses may be submitted by mail, in
person, or via email to:
Eric Marsh, Assistant Town Manager
Town of Rolesville
PO Box 250 (mailing)
502 Southtown Circle (physical)
Rolesville, NC 27571
Eric.marsh@rolesville.nc.gov
Proposals should be valid for 45 days, and the contractor will have 90 days after the contract has been signed by both
parties to complete the project.
Selection Process
Proposals will be evaluated based on:
1. Demonstration of the firm’s ability to complete all of the requirements
2. Cost of services
3. Performance history per references
Staff in the Finance Department will review all submitted proposals.
General Requirements
This solicitation and any subsequent contract shall be awarded consistent with and governed by the laws of the State of
North Carolina.
Proposals submitted shall not be subject to public inspection until a contract is awarded.
The Town reserves the right to reject any or all proposals and to waive any informalities as may be permitted by law.
The Town reserves the right to request oral interviews or request additional information from any or all vendors.
The Town reserves the right to award a contract based on proposals received without further discussion or negotiation.
All proposals shall be signed by an authorized officer or employee of the submitting organization. The name of the
company, contract person, telephone number, fax number, and address shall be included.
The RFP does not commit the Town to award, nor does it commit the Town to pay any cost incurred in the submission of
a proposal, or in making necessary studies or designs for the preparation thereof, no procure or contract for service or
supplies. Further, no reimbursable cost may be incurred in anticipation of a contract or award.
Attachments
Contract: The final contract will consist of the Independent Contractor Service Agreement, this Request for Proposal,
and the Contractor’s submitted Bid Proposal.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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