LED Message Center

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 58 - Communications, Detection and Coherent Radiation Equipment
  • 59 - Electrical and Electronic Equipment Components
Opps ID: NBD12271386177237515
Posted Date: Feb 20, 2019
Due Date: Mar 12, 2019
Solicitation No: 201900187
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
201900187 LED Message Center
Mandatory Conf/Site Visit: 02/28/2019
Electronic responses ONLY will be accepted for this solicitation.
2/20/2019 3/12/2019 2:00 PM ET
PC

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STATE OF NORTH CAROLINA
Johnston Community College
Invitation for Bid #: 201900187
Furnish, Delivery & Install: LED Message Center & Signage
Date Issued: February 20, 2019
Bid Opening Date: March 12, 2019
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Melinda Tomlinson
State Procurement Specialist
Email: melinda.tomlinson@doa.nc.gov
Electronic responses ONLY will be accepted for this solicitation.
NO MAILED OR EMAIL SUBMISSIONS WILL BE ACCEPTED
STATE OF NORTH CAROLINA
Invitation for Bids # 201900187
______________________________________________________For internal State agency processing,
including tabulation of bids in the Interactive Purchasing System (IPS), provide your company’s Federal
Employer Identification Number or alternate identification number (e.g. Social Security Number).
Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will
be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
Division of Purchase and Contract
Refer ALL Inquiries regarding this IFB to:
Melinda Tomlinson
Contract Specialist
Email: melinda.tomlinson@doa.nc.gov
Contract Type: Open Market
Commodity No.: 557-62
Invitation for Bids # 201900187
Bids will be publicly opened: Tuesday, March 12, 2019
Using Agency: Johnston Community College
Requisition No.: RQ21832540
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, a t the prices set opposite each item within the time specified
herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitivelyand without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143 -59.2), and
that it is not an ineligible Vendor as set forth in G.S. 1 43-59.1. False certification is a Class I felony. Furthermore, by executing
this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently
debarred, suspended, proposed for debarm ent, declared ineligible or voluntarily excluded from covered transactions by any
Federal or State department or agency. As required by G.S. 143 -48.5, the undersigned Vendor certifies that it, and each of its
sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the
NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the
work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit
the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public
Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift
from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid
response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an
attachment for submission through NC BIDSs; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an
attachment along with its bid.
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this date, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of Johnston Community
College shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the Vendor
bid response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy
of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authori zed Representati ve of Division of Purchase & Contract).
Ver: 12/3/18
Page 1 of 27
IFB # 201900187
Vendor: ____________________________________
Table of Contents
1.0
PURPOSE AND BACKGROUND ...............................................................................................4
2.0
GENERAL INFORMATION .........................................................................................................4
2.1 INVITATION FOR BIDS DOCUMENT.........................................................................................4
2.2 E-PROCUREMENT SOLICITATION...........................................................................................4
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ..................................4
2.4 IFB SCHEDULE ...........................................................................................................................5
2.5 BID QUESTIONS .........................................................................................................................5
2.6 BID SUBMITTAL ..........................................................................................................................6
2.7 BID CONTENTS...........................................................................................................................6
2.8 ALTERNATE BIDS.......................................................................................................................7
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ...............................................................7
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS.....................................................8
3.1 METHOD OF AWARD.................................................................................................................8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ..........8
3.3 BID EVALUATION PROCESS.....................................................................................................8
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ..................................................................9
3.5 INTERPRETATION OF TERMS AND PHRASES.......................................................................9
4.0
REQUIREMENTS ......................................................................................................................10
4.1 PRICING.....................................................................................................................................10
4.2 INVOICES ..................................................................................................................................10
4.3 PRODUCT IDENTIFICATION....................................................................................................10
4.4 TRANSPORTATION AND IDENTIFICATION ...........................................................................10
4.5 DELIVERY AND INSTALLATION ..............................................................................................10
4.6 DELIVERY NOTIFICATION .......................................................................................................11
4.7 AUTHORIZED RESELLER........................................................................................................11
4.8 QUALITY ACCEPTANCE INSPECTION...................................................................................11
4.9 WARRANTY...............................................................................................................................11
4.10 REFERENCES...........................................................................................................................12
4.11 DESCRIPTIVE LITERATURE....................................................................................................12
5.0
PRODUCT SPECIFICATIONS..................................................................................................12
5.1 SPECIFICATIONS .....................................................................................................................12
5.2 CERTIFICATION AND SAFETY LABELS.................................................................................13
5.3 VENDOR’S REPRESENTATIONS ............................................................................................13
6.0
CONTRACT ADMINISTRATION ..............................................................................................13
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ...............................................................13
6.2 DISPUTE RESOLUTION ...........................................................................................................14
6.3 CONTRACT CHANGES ............................................................................................................14
6.4 PRODUCT RECALL ..................................................................................................................14
ATTACHMENT A: PRICING ......................................................................................................................15
Ver: 12/3/18
Page 2 of 27
IFB # 201900187
Vendor: ____________________________________
ATTACHMENT B: INSTRUCTIONS TO VENDORS.................................................................................16
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS..................20
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR................................................25
ATTACHMENT E: SUPPLEMENTAL VENDOR INFORMATION............................................................26
ATTACHMENT F: JCC LOGO, COLOR PALETTE, AND NEW SIGNAGE EXAMPLE .........................27
Ver: 12/3/18
Page 3 of 27
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