Digital Audio Control Surface

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 16 - Aircraft Components and Accessories
  • 58 - Communications, Detection and Coherent Radiation Equipment
Opps ID: NBD12271408788370221
Posted Date: Oct 16, 2020
Due Date: Oct 28, 2020
Solicitation No: 202000883
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
202000883 Digital Audio Control Surface
Questions Due 10/21/2020 at 10:00 AM, ET
10/15/2020 10/28/2020 2:00 PM ET
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STATE OF NORTH CAROLINA
Division of Purchase and Contract
Invitation for Bid #: 202000883
Furnish and Deliver Digital Audio Control Surface
Date Issued: October 15, 2020
Bid Opening Date: October 28, 2020
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Nicole Mathis
State Procurement Manager
Email: nicole.mathis@doa.nc.gov
Phone: 984-236-0228
Electronic responses ONLY will be accepted for this solicitation.
NO MAILED OR EMAIL SUBMISSIONS WILL BE ACCEPTED
STATE OF NORTH CAROLINA
Invitation for Bids # 202000883
______________________________________________________
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released
to the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
Electronic responses ONLY will be accepted for this solicitation.
NO MAILED OR EMAIL SUBMISSIONS WILL BE ACCEPTED
STATE OF NORTH CAROLINA
Division of Purchase and Contract
Refer ALL Inquiries regarding this IFB to:
Nicole Mathis: nicole.mathis@doa.nc.gov
Contract Type: Open Market
Commodity No.: 432217 Fixed network
equipment and components
Invitation for Bids # 202000883
Bids will be publicly opened: October 28, 2020 at 2:00 PM ET
Using Agency: Craven Community College
Requisition No.: PR11887133
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not
an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department
or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including
the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or
from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for
Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted,
or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an
attachment for submission through NC BIDSs; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an
attachment along with its bid.
Offer valid for at least 120 days from date of bid opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of Purchase and
Contract shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the Vendor
bid response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy
of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authorized Representative of Purchase and Contract)
Ver: 4/22/19
Page 1 of 37
IFB # 202000883
Vendor: ____________________________________
Table of Contents
1.0
PURPOSE AND BACKGROUND.............................................................................................................3
2.0
GENERAL INFORMATION ...................................................................................................................... 3
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3.0
INVITATION FOR BIDS DOCUMENT ...................................................................................................... 3
E-PROCUREMENT SOLICITATION......................................................................................................... 3
NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................................ 3
IFB SCHEDULE ........................................................................................................................................ 4
BID QUESTIONS ...................................................................................................................................... 4
BID SUBMITTAL ....................................................................................................................................... 4
BID CONTENTS........................................................................................................................................5
ALTERNATE BIDS .................................................................................................................................... 5
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................................. 5
METHOD OF AWARD AND BID EVALUATION PROCESS...................................................................6
3.1
3.2
3.3
3.4
3.5
4.0
METHOD OF AWARD .............................................................................................................................. 6
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........................7
BID EVALUATION PROCESS .................................................................................................................. 7
PERFORMANCE OUTSIDE THE UNITED STATES................................................................................8
INTERPRETATION OF TERMS AND PHRASES .................................................................................... 8
REQUIREMENTS...................................................................................................................................... 8
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
5.0
PRICING.................................................................................................................................................... 8
INVOICES ................................................................................................................................................. 8
PRODUCT IDENTIFICATION ................................................................................................................... 9
TRANSPORTATION AND IDENTIFICATION ........................................................................................... 9
DELIVERY ................................................................................................................................................. 9
DELIVERY NOTIFICATION ...................................................................................................................... 9
AUTHORIZED RESELLER ....................................................................................................................... 9
QUALITY ACCEPTANCE INSPECTION .................................................................................................. 9
WARRANTY ............................................................................................................................................ 10
FINANCIAL STABILITY...........................................................................................................................10
PRODUCT SPECIFICATIONS ...............................................................................................................11
5.1
5.2
5.3
6.0
SPECIFICATIONS .................................................................................................................................. 11
CERTIFICATION AND SAFETY LABELS ..............................................................................................11
VENDOR’S REPRESENTATIONS .........................................................................................................11
CONTRACT ADMINISTRATION ............................................................................................................ 12
6.1
PROJECT MANAGER AND CUSTOMER SERVICE .............................................................................12
6.2
DISPUTE RESOLUTION ........................................................................................................................ 12
6.3
PRODUCT RECALL................................................................................................................................12
ATTACHMENT A: PRICING FORM ......................................................................................................................... 13
ATTACHMENT B: INSTRUCTIONS TO VENDORS ................................................................................................14
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ..................................18
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR................................................................31
ATTACHMENT E: DESCRIPTION OF EXECUTIVE ORDER #50 AND CERTIFICATION .....................................32
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION.........................................................................36
ATTACHMENT G: SUPPLEMENTAL VENDOR INFORMATION ...........................................................................37
Ver: 4/22/19
Page 2 of 37
IFB # 202000883
Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this invitation for Bids is to seek competitive sealed bids from qualified Vendors to Furnish, Deliver
and upgrade existing equipment including: Two (2) digital audio control surface & Two (2) 4-channel mic processing
blades that are manufactured by Wheatstone Corporation located at our onsite public radio station. This equipment
shall work with the existing Wheatstone equipment.
THIS IS A BRAND NAME ONLY SOLICITATION - NO SUBSTITUTIONS WILL BE ALLOWED
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this IFB in advance of any Contract award are incorporated herein by
reference.
2.2 E-PROCUREMENT SOLICITATION
ATTENTION: This is an E-Procurement solicitation. See paragraph #46 of Attachment C: North Carolina
General Contract Terms and Conditions.
The Terms and Conditions made part of this solicitation contain language necessary for North Carolina’s Statewide
E-Procurement Services. It is the Vendor’s responsibility to read these terms and conditions carefully and to consider
them in preparing the offer. By execution of its bid, Vendor agrees to and acknowledges acceptance of all terms and
conditions, including those related to E-Procurement usage. General information on the E-Procurement Services can
be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor’s responsibility to read the Instructions, the State’s terms and conditions, all relevant exhibits
and attachments, and any other components made a part of this IFB, and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes
that may be issued concerning this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this IFB
(including proposed alternate language), those must be submitted as questions in accordance with the instructions
in Section 2.5. BID QUESTIONS. If the State determines that any changes will be made resulting from the questions
asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave
open the possibility for post-contract negotiation and amendment of specific provisions of the Contract that have been
addressed during the question and answer period. Other than through this process, the State rejects and will not be
required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s bid. This
applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary
any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further
negotiation. Vendor’s bid shall constitute a firm offer. By execution and delivery of a bid in response to this
IFB, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposefully
or inadvertently, shall have no force or effect, and will be disregarded. Noncompliance with, or any attempt
to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as nonresponsive.
Any bid that contains language that indicates the bid is non-binding or subject to further negotiation before
a contractual document may be signed shall be rejected.
Contact with anyone working for or with the State regarding this IFB other than the State Contract Lead named on
the face page of this IFB or in the manner specified by this IFB shall constitute grounds for rejection of said Vendor’s
offer, at the State’s election.
Ver: 4/22/19
Page 3 of 37
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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