Charlotte Mecklenburg Police Department Security Guard Services

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
  • S - Utilities and Training Services
Opps ID: NBD12271445948428029
Posted Date: Jun 9, 2021
Due Date: Jul 12, 2021
Solicitation No: 269-2021-114
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
269-2021-114 Charlotte Mecklenburg Police Department Security Guard Services
Mandatory Conf/Site Visit: 06/23/2021
Non-Mandatory Conference
6/9/2021 7/12/2021 12:00 PM ET 269-

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REQUEST FOR PROPOSALS
CMPD SECURITY GUARD SERVICES
RFP # 269-2021-114
CITY OF CHARLOTTE
NORTH CAROLINA
JUNE 9, 2021
REQUEST FOR PROPOSALS
RFP # 269-2021-114
CMPD Security Guard Services
JUNE 9, 2021
Dear Sir or Madam:
The City of Charlotte, North Carolina, is now accepting Proposals for CMPD Security Guard Services. The
requirements for submitting a Proposal are stated in the attached Request for Proposals (the “RFP”). Please
review them carefully.
An A Non-Mandatory Pre-Proposal Conference for the purpose of reviewing the RFP and answering
questions regarding the Services will be held on JUNE 23, 2021 at 10:00 a.m., via teleconference as
detailed in Section 2. Please have a copy of the RFP available for reviewing during the Pre-Proposal
Conference. All interested Companies should return a completed Request for Proposals Acknowledgement
Form (see Section 6, Form 1) by the date stated in Section 2.1 of this RFP.
An electronic copy of the RFP in Microsoft Word format may be obtained on the City’s Contracting
Opportunities Site by searching for the RFP Title or Number.
All Proposals are due to City of Charlotte Department of General Services, City Procurement, 3rd Floor,
CMGC 600 East Fourth Street, Charlotte, North Carolina 28202, no later than JULY 12, 2021 at 12:00
p.m.
One (1) electronic copy of the Proposal on a flash drive in a searchable format such as MS Word or Adobe
Acrobat and one (1) original Proposal signed in ink by a company official authorized to make a legal and
binding offer must be submitted in a sealed box or opaque envelope plainly marked with the Proposal
number and service description as follows:
Request for Proposals
Attention: Nakayla Horlback
[Name of Company Submitting Proposal]
CMPD Security Guard Services
RFP # 269-2021-114
RFP questions must be directed to Nakayla Horlback, Department of General Services – City Procurement,
per the enclosed instructions in Section 2.3. The City is an equal opportunity purchaser.
Sincerely,
Kay Elmore
Chief Procurement Officer
cc: RFP Project Team
RFP file
Checklist for submitting a Proposal:
Step 1 – Read the document fully.
Step 2 – If you plan on submitting a Proposal, email Form 1 in Section 6 to the number or email address
listed on the sheet.
Steps 3 – If you have any questions send them before the deadline listed in Section 2.3.
If you plan to submit a Proposal, you must follow this checklist and include everything detailed below.
Proposal Copies - Please provide the specified number for each format:
1 Copy on flash drive
1 Copy marked “Original”
Proposal Format - Proposals should be formatted as follows:
Cover Letter per Section 4.1.1
Proposed Solution per Section 4.1.2
Section 6, Form 2, Addenda Receipt Confirmation
Section 6, Form 3, Proposal Submission
Section 6, Form 4, Pricing Worksheet
Section 6, Form 5, MWSBE Utilization
Section 6, Form 6, Company Background and Experience
Section 6, Form 7, References
Section 6, Form 8, Additional Company Questions
Exceptions to any part of the RFP (If you take any exceptions to anything in this document list it
in a category in your Proposal called “Exceptions” and offer an alternative solution.)
The above items constitute all that must be included in the Proposal. If awarded a contract, you will be
required to provide an insurance certificate that meets or exceeds the requirements set forth in Section 7.
It is the Company’s responsibility to check www.ips.state.nc.us or the City’s Contract Opportunities
Site for any addenda or changes to this Project. Search for bid # 269-2021-114 to find if any
documents or changes have been posted.
Table of Contents
TABLE OF CONTENTS
1. INTRODUCTION. ................................................................................................................ 1
1.1. OBJECTIVE. .......................................................................................................................1
1.2. DEFINITIONS. ....................................................................................................................1
1.3. ACCURACY OF RFP AND RELATED DOCUMENTS. .............................................................5
1.4. CITYS RIGHTS AND OPTIONS. ..........................................................................................5
1.5. EXPENSE OF SUBMITTAL PREPARATION. ...........................................................................5
1.6. PROPOSAL CONDITIONS. ...................................................................................................5
2. PROCUREMENT PROCESS............................................................................................ 10
2.1. SCHEDULE AND PROCESS. ...............................................................................................10
2.2. INTENT TO PROPOSE........................................................................................................10
2.3. INTERPRETATIONS AND ADDENDA. .................................................................................10
2.4. PRE-PROPOSAL CONFERENCE. ........................................................................................11
2.5. SUBMISSION OF PROPOSALS. ...........................................................................................11
2.6. CORRECTION OF ERRORS. ...............................................................................................12
2.7. EVALUATION. .................................................................................................................12
2.8. CONTRACT AWARD BY COUNCIL. ...................................................................................12
2.9. VENDOR INCLUSION........................................................................................................12
3. SCOPE OF CMPD SECURITY GUARD SERVICES.................................................... 14
4. PROPOSAL CONTENT AND FORMAT. ....................................................................... 24
5. PROPOSAL EVALUATION CRITERIA. ....................................................................... 26
REQUIRED FORM 1 – REQUEST FOR PROPOSALS ACKNOWLEDGEMENT ......... 27
REQUIRED FORM 2 – ADDENDA RECEIPT CONFIRMATION .................................... 28
REQUIRED FORM 3 – PROPOSAL SUBMISSION FORM................................................ 29
REQUIRED FORM 4 – PRICING WORKSHEET ................................................................ 31
REQUIRED FORM 5 – M/W/SBE UTILIZATION ............................................................... 32
REQUIRED FORM 6 – COMPANY’S BACKGROUND RESPONSE ................................ 34
REQUIRED FORM 7 – REFERENCES .................................................................................. 36
REQUIRED FORM 8 – ADDITIONAL COMPANY QUESTIONS..................................... 39
EXHIBIT A - SAMPLE CONTRACT...................................................................................... 40
EXHIBIT B – CITY FACILITIES AND HOURS .....................................................................55
EXHIBIT C – POSITION DESCRIPTIONS AND REQUIREMENTS..................................56
CMPD SECURITY GUARD SERVICES
RFP# 269-2021-114
June 9, 2021
i
Section 1
Introduction and General Information
1. INTRODUCTION.
1.1. Objective.
The objective of this RFP is to solicit Proposals that will enable the City to determine which
Company and Proposed Solution will best meet the City’s needs for CMPD Security Guard
Services.
1.2. Definitions.
As used in this RFP, the following terms shall have the meanings set forth below:
Acceptance:
Refers to receipt and approval by the City of a Deliverable or Service
in accordance with the acceptance process and criteria in the Contract.
Affiliates:
Refers to all departments or units of the City and all other
governmental units, boards, committees or municipalities for which
the City processes data or performs services.
Armed Security
Officer:
Refers to the Security Officer trained and licensed to employ firearms
and less lethal weapons and tactics to protect themselves and others.
Charlotte Business
INClusion/CBI:
Charlotte Business
INClusion Policy/
CBI Policy:
Refers to the Charlotte Business INClusion office of the City of
Charlotte.
Refers to the policy adopted by City Council, which seeks to enhance
competition in contracting and procurement opportunities for
MWSBEs located in the Charlotte Combined Statistical Area.
Charlotte Combined
Statistical Area:
Refers to the area consisting of the North Carolina counties of Anson,
Cabarrus, Cleveland, Gaston, Iredell, Lincoln, Mecklenburg,
Rowan, Stanly, and Union, and the South Carolina counties of
Chester, Lancaster, and York; a criterion used by Charlotte Business
INClusion to determine eligibility to participate in the program.
City:
Refers to the City of Charlotte, North Carolina.
City Project Manager: Refers to a specified City employee representing the City’s
best interests in this Project.
Company:
During the solicitation process, refers to a company that has interest
in providing the Services. After the solicitation process, refers to a
company that has been selected by the City to provide the Services.
Company Project
Manager:
Refers to a specified Company employee representing the best
interests of the Company for this Project.
Contract:
Refers to a written agreement executed by the City and the Company
for all or part of the Services.
Deliverables:
Refers to all tasks, reports, information, designs, plans, and other items
that the Company is required to deliver to the City in connection with
the Contract.
CMPD SECURITY GUARD SERVICES
RFP# 269-2021-114
June 9, 2021
1
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