Bus Charter Service

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD12271586186776623
Posted Date: Aug 9, 2018
Due Date: Aug 21, 2018
Solicitation No: 72-PAMR19037
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
72-PAMR19037 Bus Charter Service 8/9/2018 8/21/2018 2:30 PM ET 72-

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University of North Carolina at Wilmington
Request for Proposal #: 72-PAMR19037
Charter Bus Services
Date of Issue: August 9, 2018
Proposal Opening Date: August 21, 2018
At 2:30 PM ET
Bid Opening Location: UNCW Purchasing Services
Hoggard Hall, Suite 133
628 Hamilton Drive
Wilmington, NC 28403
Direct all inquiries concerning this RFP to:
Amanda M. Rose
Purchasing Services
Email: rosea@uncw.edu
Phone: 910/962-4249
University of North Carolina at Wilmington
Request for Proposal #
72-PAMR19037
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing
System (IPS), please provide your company’s Federal Employer Identification Number or alternate
identification number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or otherwise kept
confidential, before the procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
University of North Carolina at Wilmington
Purchasing Services
601 South College Road
Wilmington, NC 28403
Refer ALL Inquiries regarding this RFP
to:
Amanda M. Rose
910-962-4249
rosea@uncw.edu
Request for Proposal # 72-PAMR19037
Proposals will be publicly opened: August 21, 2018 at 2:30 PM ET
Contract Type: Open Market
Description: Charter Bus Services
Requisition No.:
EXECUTION
In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By
executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it
is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal,
the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or
agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from
any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any
employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late proposals
cannot be accepted.
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of the University of
North Carolina at Wilmington shall affix his/her signature hereto and this document and all provisions of this Request For Proposal
along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement
between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR UNCW USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated on the
attached certification, by _____________________________________________________________________________
(Authorized Representative of University of North Carolina at Wilmington.
Ver: 6/20/16
Page 1 of 25
Proposal Number: 72-PAMR19037
Vendor: __________________________________________
Table of Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................4
2.0 GENERAL INFORMATION.......................................................................................................4
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................4
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................4
2.3 RFP SCHEDULE .....................................................................................................................5
2.4 PROPOSAL QUESTIONS .......................................................................................................5
2.5 PROPOSAL SUBMITTAL .......................................................................................................5
2.6 PROPOSAL CONTENTS ........................................................................................................6
2.7 ALTERNATE PROPOSALS ....................................................................................................6
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS..................................................................6
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................7
3.1 METHOD OF AWARD.............................................................................................................7
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........7
3.3 PROPOSAL EVALUATION PROCESS...................................................................................8
3.4 EVALUATION CRITERIA ........................................................................................................8
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ...............................................................9
3.6 INTERPRETATION OF TERMS AND PHRASES....................................................................9
4.0 REQUIREMENTS .....................................................................................................................9
4.1 PRICING..................................................................................................................................9
4.2 INVOICES................................................................................................................................9
4.3 PAYMENT TERMS ..................................................................................................................9
4.4 FINANCIAL STABILITY ........................................................................................................10
4.5 VENDOR EXPERIENCE........................................................................................................10
4.6 REFERENCES ......................................................................................................................10
4.7 BACKGROUND CHECKS.....................................................................................................10
4.8 PERSONNEL.........................................................................................................................10
4.9 VENDOR’S REPRESENTATIONS ........................................................................................10
5.0 SCOPE OF WORK .................................................................................................................11
5.1 REQUIREMENTS FOR THE CONTRACTOR........................................................................11
ATTACHMENT A: INSTRUCTIONS TO VENDORS..........................................................................15
ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS .............18
ATTACHMENT C: PRICING.............................................................................................................23
Ver:05/17/2018
Page 2 of 25
Proposal Number: 72-PAMR19037
Vendor: __________________________________________
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR.........................................24
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION...................................................25
Ver:05/17/2018
Page 3 of 25
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