Black Ripstop for Officer Pants

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 84 - Clothing, Individual Equipment, and Insignia
Opps ID: NBD12271614556868363
Posted Date: Jan 10, 2019
Due Date: Jan 24, 2019
Solicitation No: 201801700
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
201801700 Black Ripstop for Officer Pants
Sealed, mailed responses ONLY will be accepted for this solicitation
1/10/2019 1/24/2019 2:00 PM ET
PC

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STATE OF NORTH CAROLINA
Division of Purchase and Contract
Invitation for Bid #: 201801700
Black Rip Stop Fabric
Date Issued: January 10, 2019
Bid Opening Date: January 24, 2019
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Avery Johnson
Contract Specialist
Email: avery.johnson@doa.nc.gov
Phone: 919-807-4542
STATE OF NORTH CAROLINA
Invitation for Bids # 201801700
______________________________________________________
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be
released to the public. This page will be removed and shredded, or otherwise kept confidential,
before the procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
Sealed, mailed responses ONLY will be accepted for this solicitation.
EXECUTION
STATE OF NORTH CAROLINA
Division of Purchase and Contract
Refer ALL Inquiries regarding this IFB to:
Avery Johnson
Avery.johnson@doa.nc.gov
Invitation for Bids # 201801700
Bids will be publicly opened: January 24, 2019 at 2:00 p.m.
ET
Contract Type: Agency Specific Term Contract
Commodity No. and Description: 850-24 Cloth (Yard
Goods)
Using Agency: NC Department of Public Safety
Requisition No.: RQ21614188
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specifie d
herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitivelyand without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143 -59.2), and
that it is not an ineligible Vendor as set forth in G.S. 143 -59.1. False certification is a Class I felony. Furthermore, by executing
this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transaction s by any
Federal or State department or agency. As required by G.S. 143 -48.5, the undersigned Vendor certifies that it, and each of its
sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the
NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the
work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit
the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public
Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any g ift
from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid
response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this date, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of the Division of
Purchase and Contract shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along
with the Vendor bid response and the written results of any negotiations shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authorized Representative of the Division of Purchase and Contract).
Ver: 5/1/18
Page 1 of 38
IFB # 201801700
Vendor: __________________________ __________
Table of Contents
1.0
PURPOSE AND BACKGROUND ................................................................................................4
2.0
GENERAL INFORMATION..........................................................................................................4
2.1 INVITATION FOR BIDS DOCUMENT.........................................................................................4
2.2 E-PROCUREMENT SOLICITATION ...........................................................................................4
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ..................................4
2.4 IFB SCHEDULE ...........................................................................................................................5
2.5 BID QUESTIONS .........................................................................................................................5
2.6 BID SUBMITTAL ..........................................................................................................................5
2.7 BID CONTENTS...........................................................................................................................6
2.8 ALTERNATE BIDS.......................................................................................................................6
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ...............................................................7
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS ......................................................7
3.1 METHOD OF AWARD.................................................................................................................7
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ..........8
3.3 BID EVALUATION PROCESS.....................................................................................................8
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ..................................................................9
3.5 INTERPRETATION OF TERMS AND PHRASES.......................................................................9
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
4.15
4.16
4.17
4.18
4.19
4.20
4.21
4.22
4.23
4.24
REQUIREMENTS ......................................................................................................................10
CONTRACT TERM....................................................................................................................10
CONCURRENT CONTRACTS ..................................................................................................10
ESTIMATED QUANTITIES ........................................................................................................10
OVERAGE ..................................................................................................................................10
PRICING.....................................................................................................................................10
PRICING ADJUSTMENTS ........................................................................................................10
INVOICES ..................................................................................................................................11
PRODUCT IDENTIFICATION....................................................................................................11
TRANSPORTATION AND IDENTIFICATION ...........................................................................11
DELIVER Y..................................................................................................................................11
AUTHORIZED RESELLER........................................................................................................13
QUALITY ....................................................................................................................................13
SHIPMENT .................................................................................................................................14
SHIPPING ..................................................................................................................................14
W ARRANTY ...............................................................................................................................14
REFERENCES ...........................................................................................................................14
FINANCIAL STABILITY .............................................................................................................14
SAMPLES...................................................................................................................................14
SPECIFICATION COMPLIANCE TESTING..............................................................................15
FLAMMABILITY COMPLIANCE ................................................................................................15
LAB TESTING AND REPORT REQUIREMENTS ....................................................................15
STANDARDS .............................................................................................................................15
SAFETY D ATA SHEETS ...........................................................................................................15
PRISON RAPE ELIMINATION ACT (PREA).............................................................................15
5.0
PRODUCT SPECIFICATIONS ..................................................................................................16
5.1 SPECIFICATIONS .....................................................................................................................16
5.2 DEVIATIONS..............................................................................................................................19
Ver: 5/1/18
Page 2 of 38
IFB # 201801700
Vendor: __________________________ __________
5.3 VENDOR’S REPRESENTATIONS ............................................................................................19
6.0
CONTRACT ADMINISTRATION ...............................................................................................19
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ...............................................................19
6.2 DISPUTE RESOLUTION ...........................................................................................................19
6.3 CONTRACT CHANGES ............................................................................................................20
6.4 CONTRACT MONITORING.......................................................................................................20
6.5 PRODUCT RECALL ..................................................................................................................20
ATTACHMENT A: PRICING ......................................................................................................................21
ATTACHMENT B: INSTRUCTIONS TO VENDORS.................................................................................22
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS..................26
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR................................................31
ATTACHMENT E: DESCRIPTION OF EXECUTIVE ORDER #50 AND CERTIFICATION.....................32
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION .........................................................37
ATTACHMENT G: SUPPLEMENTAL VENDOR INFORMATION............................................................38
Ver: 5/1/18
Page 3 of 38
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