Eastern Piedmont Orthoimagery 2020

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
  • T - Photographic, Mapping, Printing, and Publications Services
Opps ID: NBD12271667866845562
Posted Date: Jul 30, 2020
Due Date: Aug 20, 2020
Solicitation No: 41-RFQ2020-02JB
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
41-RFQ2020-02JB Eastern Piedmont Orthoimagery 2020
Questions from Vendors due August 7, 2020 by 1:00pm
7/30/2020 8/20/2020 02:00 PM ET 41-

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Eastern Piedmont Orthoimagery 2020
July 30, 2020
USING AGENCY: North Carolina Center for Geographic Information and Analysis
ISSUING AGENCY: North Carolina Department of Information Technology
Sealed proposals subject to the conditions made a part hereof will be received until 2:00 p.m. EDT, August
20, 2020 for furnishing services described herein. Proposals received after this date and time will be
disqualified. Table 1 is the proposed schedule for the period beginning with the RFQ opening through
contract(s) award:
Proposed Date
Issue RFQ for Orthoimagery QBS
Q&A Close
Post Q&A
Closing date for RFQ responses
Vendor selection posting
Host cost proposal workshop for
selected vendors
Technical and cost proposals due
Negotiations with selected
Proposed Kickoff Meeting
July 30, 2020
Aug 7, 2020
Aug 13, 2020
Aug 20, 2020
Sep 24, 2020
Oct 1, 2020
Oct 15, 2020
Oct 27, 2020
Dec 15, 2020
Table 1: Qualifications Based Selection Process Schedule
Submit proposals directly to the issuing agency, the North Carolina Department of Information
Technology. Submit proposals to address listed below:
N C Department of Information Technology
Attn: Joetta Brunson
RFQ # 41-RFQ2020-02JB
3700 Wake Forest Road.
Raleigh, NC 27609
Email: Joetta.Brunson@nc.gov
Page 1 of 45
State of North Carolina Request for
RFQ 41-RFQ2020-02JB
July 30, 2020
On the front of each sealed proposal envelope or package, clearly indicate the following:
1. The firm’s name
2. The words “Technical Qualifications Proposal”
3. The RFQ number
4. The date for receipt of proposals specified above
Interested applicants may submit questions concerning this RFQ no later than 1:00 p.m. EDT on August
7, 2020 via email using the format provided below. Email shall be the only acceptable method for
submittal. Responses will be posted on Wednesday, August 13, 2020.
Email address:
[Summary of your question]
The technical administrator will summarize each submitted question and its respective answer and then
post them (without identifying the questioner) on the State Interactive Purchasing System web site
(https://www.ips.state.nc.us/ips//) as an addendum to this RFQ.
Page 2 of 45
State of North Carolina Request for
RFQ 41-RFQ2020-02JB
July 30, 2020
The North Carolina Center for Geographic Information and Analysis (CGIA) desires to engage qualified
private photogrammetric firms (the Vendors) for the acquisition of new 4-Band (RGBIR) digital 6”
resolution aerial imagery and development of 4-band digital orthorectified imagery inclusive of all areas
in 26 counties, 15,145 square miles and consists of 16,889 tiles in the eastern piedmont region of North
Carolina (the Study Area Section 4 Table 3). These services are required to support CGIA’s agreement
to provide professional services for an agreement with the NC 911 Board dated July 1, 2020.
The selection of the Vendors will be based on the (1) qualifications of the Vendors for the professional
services required and (2) demonstrated competence, and without regard to cost in accordance with North
Carolina General Statute 143-64.31. Thereafter, the State will negotiate a contract for services described
herein with the best-qualified Vendors. If a contract cannot be negotiated with the best-qualified Vendors,
negotiations with those Vendors shall be terminated and initiated with the next best-qualified Vendors.
CGIA intends to contract with multiple Vendors to perform the scope of services for up to five subsets of
the Study Area. Contracted Vendors will be assigned similar technical tasks within each respective Study
Area. Vendors that are determined to be qualified to perform work described under this RFQ will be
eligible to contract with CGIA for a period of the duration of this contract.
Joint Ventures will not be permitted under this contract. Each proposal submitted must designate a firm
that will be solely under contract with, and report directly to CGIA. This firm will be considered the
prime firm and, as such, will be responsible for subcontracting with and managing its project team member
Submission Procedures
RFQ responses shall be delivered by mail or hand delivered to Joetta Brunson by 2:00 p.m. EDT on August
20, 2020. One (1) signed, original response to this RFQ and one (1) complete copy are required. In
addition, one (1) USB drive containing a text searchable PDF version of the RFQ response is required.
Proposals will not be considered if any of the following occur:
1. Responses received after the deadline
2. Unsigned original response
3. Fax submittal
4. Unsigned Execution of Letter of Qualifications
5. Unsigned Attachment Number 1
6. Unsigned Attachment Number 2
7. Unsigned Attachment Number 3
8. Unsigned Letters of Commitment, Certifications and Registrations
9. Exclusion of Form 254
Submission Format and Content
All proposals are limited to fifteen (15) pages exclusive of cover sheet and shall be typed using a font size
10 or larger on 8 ½" x 11" sheets, single spaced, one side. In order to reduce costs and to facilitate
recycling, the following items are prohibited: binders, dividers, tabs, etc. One staple in the upper left hand
Page 3 of 45
State of North Carolina Request for
RFQ 41-RFQ2020-02JB
July 30, 2020
corner is required per Section. Proposals containing more than 15 pages or that are improperly formatted
will not be considered. Pages, sections, and paragraphs must be numbered for easy reference. The
proposal shall be ordered and labeled per section as defined in Table 2:
Letter of Interest
Evaluation Criteria
Supporting Information and
Project Team Resumes
Letters of
and Registrations
Form SF 254
Attachments and Addendums
(Signed Bid Addendums,
Execution of Letter of
Qualifications, Attachment
Number 1, Attachment
Number 2), Attachment
Number 3)
Table 2: Proposal Organization Format
RFQ Section
Page Limit
Evaluation Weighting (%)
100 %
2.5, 2.6
Each of the pre-qualified Vendors will be notified as well as posted to the CGIA website
(https://it.nc.gov/center-geographic-information-and-analysis-cgia). Notifications will not be submitted
to the list of Vendors that were not selected nor will their firm names be included on the posted list of
selected Vendors.
Section 2.1 - Letter of Interest
The Letter of Interest should be addressed to Ms. Joetta Brunson. This letter is limited to two (2) pages
and shall contain the following information:
1. Summation or overview of information contained in the Vendor’s proposal.
2. Listing of any civil or criminal indictments, guilty pleas, or convictions of offenses involving the
Vendor or any principal within the past 5 years.
3. Statement regarding any possible conflict of interest on the part of the Vendors for this project.
4. Federal Tax Identification Number (FEID).
5. Date of registration and registration number with the North Carolina Secretary of State’s Office.
6. Date of license and license number of Professional Land Surveyors with the Board of Examiners
for Engineers and Land Surveyors.
7. Vendor’s authorized officer, signature, date, Vendor’s name, address, telephone number, FAX
number, and email address.
Page 4 of 45
State of North Carolina Request for
RFQ 41-RFQ2020-02JB
July 30, 2020
8. Vendor’s project contact person, signature, date, Vendor’s name, address, telephone number,
FAX number, and email address.
9. Vendor’s authorized contracts negotiator, signature, date, Vendor’s name, address, telephone
number, FAX number, and email address.
Section 2.2- Selection Criteria
This section shall contain information specifically addressing the four (4) selection criteria identified in
(Section 2.2.1 2.2.4). In responding to any given criterion, the qualifications of the entire project team
(the prime Vendors plus subcontractors and consultants) should be addressed. Where appropriate, this
section should include and/or provide reference to the following types of information for each of the
four criteria:
1. Response or approach that is technically relevant to the criterion without emphasis on or in the
context of sales, marketing, or reiteration of requirements
2. Understanding of project approach for each task and sub-tasks identified in Section 5, Scope of
3. Identification of project personnel qualifications as related to this project
4. Unique qualifications and availability of team members
5. Experience on similar projects
6. Innovative approaches to be used
7. List of equipment (field and office) and software applicable to the criteria
The evaluation of vendors submitting for this work will be based on the following evaluation criteria
where collectively this section accounts for 100% of the total weighting. The respective weights for each
criterion are indicated in parentheses. Scoring will be based on a system of assigning scores of 0-10 per
selection criteria where a score of 0 is valid, representing non-response. The evaluation will consider the
prime Vendors’ qualifications, and its proposed subcontractors’ and consultants’ qualifications.
2.2.1: Successfully completed projects, past performance on similar projects, and available
capacity (45%)
1. Provide a record of successfully completed projects and past performance by project team
members (prime Vendor, subcontractors, and consultants) on contracts of comparable scope
and size with government agencies and/or private industry within the last five (5) years.
Particular note should be made of past projects involving project team members working
together on similar projects and previous experience working within North Carolina and with
similar orthoimagery resolution for state or local governments.
2. Provide any quantitative quality metrics and contracting entity’s formal performance
evaluation reports (if not provided, state such) pertaining to relevant recent projects.
3. Provide at least three (3) references, including the information listed below. Projects that are
not relevant to the scope of work are discouraged and will impact scoring adversely.
1. Client’s name, affiliations, email addresses, and phone numbers.
2. Project budget
3. Location, start and completion dates of projects, geographic size (study area in
square miles), and scope of services (identify type and quantity of all
Page 5 of 45
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