Professional Art Moving Services

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD12271687376698139
Posted Date: Jul 20, 2021
Due Date: Jul 30, 2021
Solicitation No: 63-KGS792922R
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
63-KGS792922R Professional Art Moving Services
Supplier Questions due 5:00 PM 7/23/2021; County: Wake
7/20/2021 7/30/2021 2:00 PM ET 63-

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NC STATE UNIVERSITY
Raleigh, North Carolina
Request for Proposals (RFP)
#63-KGS792922R - Professional Art Moving Services
For internal administrative processing, including tabulation of proposals for posting to the Interactive
Purchasing System (IPS), please provide your company’s Federal Employer Identification Number or
alternate identification number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this
identification number shall not be released to the public. This page will be removed and shredded, or
otherwise kept confidential, before the procurement file is available for public inspection.
This page is to be completed and included with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Contractor Name
Date
NC STATE UNIVERSITY
REQUEST FOR PROPOSALS (RFP)
RFP # 63-KGS792922R
TITLE:
USING DEPARTMENT:
Professional Art Moving Services
Gregg Museum of Art and Design
ISSUE DATE:
DUE DATE:
ISSUING AGENCY:
July 20, 2021
2:00 pm, Friday, July 30, 2021
NC State University
Procurement Services Department
Campus Box 7212
Raleigh, NC 27695
Proposals subject to the conditions made a part hereof will be accepted until 2:00 pm, Friday, July 30,
2021 for furnishing services described herein.
Proposals must be submitted electronically at:
https://ncsu.bonfirehub.com/opportunities/48462
Upload scanned pages from this RFP document included with your proposal response
where indicated on the Bonfire website.
Direct all inquiries (via email) concerning this RFP to:
Kristen Shelton, CPPB
NC State University
Procurement Services Department
Email: kgshelto@ncsu.edu
NOTE: Questions concerning the RFP requirements must be submitted in writing. They must
be submitted via email to kgshelto@ncsu.edu. Questions must be submitted no later than 5:00 P.M.
on Friday, July 23, 2021. All questions submitted in writing will be answered in the form of an
addendum to this RFP. No other contact with university representatives regarding this RFP is allowed
during the proposal process. Attempts to obtain information directly from university personnel, or by
any other means, may subject your proposal response to rejection. Please use the following template
to submit your questions:
Reference
RFP Section, Page Number
Vendor Question
Vendor question …?
Insert rows as needed
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1. INTRODUCTION/PURPOSE AND BACKGROUND
NC State University’s Gregg Museum of Art and Design (hereafter referred to as University) seeks
proposals from qualified Art Handling companies (hereafter referred to as Contractor) to provide
relocation of approximately 38 Ceramics and 32 framed photographs currently at the Gregg Museum of
Art and Design in Raleigh, NC to the Artist’s Studio located in Ridgway, Colorado.
The Gregg Museum of Art & Design is a free, collecting and exhibiting museum with more than 35,000
objects. From 19th century Japanese color woodblock prints to antique North Carolina quilts, our objects
span cultures, disciplines and designs. In addition to having the largest collection of outsider art in North
Carolina, we collect, preserve and exhibit textiles, including garments, ceramics, paintings, photography,
sculpture, architectural drawings, archaeological artifacts, ethnographic materials and modern furniture.
2. CONTRACT PERIOD
The awarded Contractor will begin moving the collection as early as possible. The items are currently
available for pickup and as such all items shall be delivered to the Artist’s Studio in Colorado, ideally by
the end of August 2021. The awarded Contractor shall coordinate the move dates with the Project
Coordinator at the Gregg Museum and the artist.
The proposal response shall include a timeline demonstrating the proposing contractor’s ability to
complete the move as outlined above.
3. SCOPE OF WORK
3.1 General
The collection is currently stored at the Gregg Museum in Raleigh, NC and needs to be returned to the
artist’s studio in Ridgway, Colorado.
Moving details:
From: Gregg Museum (Gregg), 1903 Hillsborough St., Raleigh, NC
To: Artist, 379 N. Cora St., Ridgway, CO 81432
From: Gregg Museum, 1903 Hillsborough St., Raleigh, NC
● Museum has a loading dock with dock leveler
● Objects will be located on the same level as the dock less than 100 feet from the dock
To: Artist (name provided after bid accepted), 379 N. Cora St., Ridgway, CO 81432
● No loading dock at delivery site
● Work will need to be carried/rolled over gravel about 60 feet to storage area behind studio
● 10 ft truck preferred; larger trucks can access alley behind studio if needed
3.2 Contents of the Move
The awarded Contractor shall move approximately 38 Ceramics and 32 framed photographs from the
Gregg Museum to the Artist’s Studio located in Ridgway, Colorado (see below picture).
1. 32 framed photographs (behind plexiglass) each 27" high x 36” wide x 1” deep
2. 22 upright sculptures (dimensions approximate; H x W x D) see partial installation photo below:
○ Loki Mesa, 2018
○ Arrow Head, 2017
○ Uluru, 2019
○ Petroglyph, 2016
○ Rain Angel, 2016
○ Red Head, 2015
○ Red Wolf, 2016
○ Syncline, 2019
○ Haint, 2017
○ Beast w/ Two Backs, 2019
○ Petrosaurus, 2019
○ Tafoni, 2019
45x35x11"
55x22x14"
18x12x26
49x22x13
50x26x13
26x18x11
56x24x14
22x11x25
48x23x12
22x11x26
22x11x26
20x12x25
2
○ Chiricahua, 2016
18x26x61
○ Deep Sleep Canyon, 2016
57x24x12
○ Tor, 2015
24x22x12
○ Sage, 2015
18x14x10
○ Heart Break, 2018
12 x 20 x 25
○ Cold heart, 2018
12 x 20 x 25
○ Heart Sick, 2018
12 x 20 x 25
○ Heat Felt, 2018
12 X 20 X 25
○ Heart Ache, 2018
12 x 20 x 25
○ Black Hearted, 2018
12 x 20 x 25
3. 16 Wall mounted sculptures (travel flat):
○ Dreamtime 1, 2017
○ Dreamtime 2, 2017
○ Dreamtime 3, 2017
○ Dreamtime 4, 2017
○ Dreamtime 5, 2017
○ Dart Heart, 2018
○ Heart Sleeve, 2018
○ Crazy Heart, 2018
○ Vessel, 2018
○ Heart Less, 2018
○ Soft Hearted, 2018
○ Vein, 2018
○ Heart Strings, 2018
○ Heartening, 2018
○ Heart Head, 2018
○ Heart Dog, 2018
26x24x3
26x24x3
26x24x3
26x24x3
26x24x3
20 x 21 x 4
25 x 25 x 3
25 x 25 x 3
14 x 20 x 3
9 x 18 x 3
9 x 18 x 3
22 x 25 x 4
18 x 25 x 4
9 x 18 x 3
9 x 18 x 3
9 x 18 x 3
3.3 Packing Materials
Some previous packing material was provided by the Artist. The University will pack the pieces
in the material supplied by the Artist, including light wrapping material and a bag for each object. This
includes some boxes for small and wall-mounted objects (see above picture).
The Contractor will evaluate the existing packing material and supplement it with additional
material to protect the pieces from damage in transit. At a minimum, foam must be provided to cushion
all pieces from the bottom and between pieces and their boxes or containers. Any boxes or bins provided
by the Contractor should be removed upon delivery to the Artist at his discretion.
3.4 Insurance
The Gregg Museum will maintain fine art insurance coverage on the artwork in shipment, but the shipper
must have insurance to cover its workers and equipment while handling the piece(s) and in transit.
3.5 Executing the Move
Artwork must be shipped in a secure vehicle, equipped with air ride (or equivalent) suspension,
appropriate for the transportation of artwork. The shipper assumes responsibility for loss or damage once
the artwork is in their custody.
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The University’s Project Coordinator must be on site while the works are packed and loaded. There must
be a designated point of contact for the contractor. The person shall have the ability to communicate
clearly in English with the University’s Project Coordinator.
4. SUPPLIER QUALIFICATION/EXPERIENCE REQUIREMENTS
The awarded Contractor shall be normally engaged in handling artwork and providing the relocation of
museum collections similar in nature and scope to that required herein. References provided in your
response to this RFP shall demonstrate a minimum of three (3) years’ experience. Qualifications of
individuals proposed to complete the work should be included in the form of a detailed list showing
qualifications/experience of each. It is the proposing Contractor’s responsibility to provide valid reference
information and the University reserves the right to use reference check responses in its evaluation of
proposals.
Note that the University will only attempt to contact references for a period of forty-eight (48) hours.
Messages not returned within the allowed time will be scored as if not provided. Please note that
references not provided, but that the University has direct knowledge of, may also be used in the
evaluation.
5. SUPPLIER PROPOSAL RESPONSE
The following information is required in response to this RFP. Failure to adequately provide specific
information that can be effectively evaluated by NC State may disqualify your proposal from
consideration.
At minimum, the proposal response shall include the following:
● A detailed proposal addressing Sections 3 and 4. Describe in your proposal response the
approach, processes and steps you will follow to perform and complete the tasks in the Scope
of Work. Include any additional tasks that you recommend for achieving successful outcomes.
Note any requirements you have, and any assumptions being made which impact your
proposed approach or the time required to complete the work.
● Completed reference page
● Completed Cover Page with Firm Name and Tax ID#
● Completed and Signed Execution of Proposal Page
● Cost Proposal (Section 7)
● A sample Certificate of Insurance (See attached Contract Terms and Conditions - Item #19)
● Any applicable RFP addenda subsequent to this RFP that is required for return by statement on
the addendum
NOTES: The requirement to perform background checks on each individual employee (See attached
Contract Terms and Conditions – Item #31). The proposal response shall include a description of
employee checks performed and criteria for selection of employees.
Upon award, the selected contractor will be required to provide their Certificate of Insurance listing NC
State University as the certificate holder.
Incomplete proposals will not be considered for award.
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