Rockingham County is seeking proposals for Grant Administrative Services to assist the County in the CDBG administration of the project by ensuring compliance with all applicable requirments under the CDBG-CV Program.

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD12271727015481896
Posted Date: Jan 12, 2021
Due Date: Jan 29, 2021
Solicitation No: 391-2107
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
391-2107 Rockingham County is seeking proposals for Grant Administrative Services to assist the County in the CDBG administration of the project by ensuring compliance with all applicable requirments under the CDBG-CV Program. 1/11/2021 1/29/2021 4:00 PM ET 391-
391-2107-1 Addendum 1 --- Update RFP number from 2106 to 2107

Attachment Preview

I.
REQUEST FOR PROPOSALS - 2106
SOLICITING AGENCY:
PROJECT TITLE:
SERVICES SOLICITED:
DEADLINE FOR SUBMISSION:
GRANT ADMINISTRATIVE SERVICES
Rockingham County
Community Development Block Grant CV
(Coronavirus Program )
Professional Administrative Services for the
implementation of the project specified herein.
4:00 p.m., Friday, January 29, 2021
II. PURPOSE OF SOLICITATION
Rockingham County has received a Community Development Block Grant Coronavirus (CDBG-CV) of
$900,000 to provide emergency rent, utility and/or mortgage payments to vendors on behalf of LMI
households in Rockingham County. The County is seeking proposals for Grant Administrative Services to
assist the County in the CDBG administration of the project by ensuring compliance with all applicable
requirements under the CDBG-CV Program.
III. SCOPE OF SERVICES
The following will outline in detail the services to be provided by the administrative consultant:
General Administration:
1. Complete an Environmental Review process in order to receive release of funds.
2. Establish and maintain a filing system in accordance with the required standards as established by the
funding agency.
3. Assist the County in establishing a financial management system.
4. Prepare general policy documents to be adopted by the Board of Commissioners to insure
compliance with all aspects of Certification submitted to the State.
5. Coordinate with all third party contracts during the implementation of the project and provide
assistance as needed.
6. Prepare all Annual Performance Reports required by the N.C. Department of Commerce.
7. Represent the County on all monitoring visits or any related visits by the funding agency and prepare
any responses to the funding agency as may be required.
8. Provide necessary assistance during formal audits to the program.
9. Handle all aspects of Program Close-out including but not limited to public hearing notices,
preparation of Final Performance Report, and Certificate of Completion.
Request for Proposals Administrative Services
CDBG-CV (Coronavirus)
Rockingham County
January 2021
10. Assume all administrative responsibility for the N.C. Department of Commerce program compliance
and completion of all activities defined in Rockingham Countys 2020 CDBG-CV application.
IV. EVALUATION CRITERIA
Award of a contract for administrative services for this project shall be made to the responsible individual or
firm whose proposal is most advantageous to Rockingham County. Special consideration will be given to
experience, familiarity with the services to be provided, reputation, and quality of work.
Proposal evaluation will be based on five evaluation factors, to be rated on a point system. The County will
select the most qualified individual or firm based on points awarded and attempt to negotiate with that
consultant.
1. Previous administrative management experience on Community Development Block Grant Projects
and the success of the projects. (25 Points)
2. Ability to successfully complete projects as approved by the N.C. Department of Commerce. (25
Points)
3. Experience of the firm's proposed Project Manager and project staff on previous County and
Community Development Projects to also include the level of training and certifications by the
administrative team. (25 Points)
4. Understanding of needs of the County and responsiveness of firm to elements in Requests for
Proposals. (20 Points)
5. Lump sum or hourly not-to-exceed fee and hourly fee schedule (for evaluation purposes only). (5
Points)
V. PROPOSAL CONTENTS
If you are interested in performing the services defined, herein, please submit your proposal on or before 4:00
p.m., Friday, January 29, 2021.
Your proposal must specifically address each of the following items:
1. A listing of previous Community Development Block Grant experience.
2. Provide your proposed staff plan by listing each individual who will work on the project. Provide a
brief explanation of the specific function of each individual and the role each will play in carrying
out the project and the CDBG experience of each individual. A resume for each individual to be
assigned to the project should be attached.
3. Describe how the firm is prepared to be responsible to the local needs and local preferences. Include
any special knowledge of the local area needs of the jurisdiction.
4. Lump Sum Fee or Hourly Not to Exceed Fee.
Request for Proposals Administrative Services
CDBG-CV (Coronavirus)
Rockingham County
January 2021
VI. LOCATION TO MAIL OR DELIVER PROPOSAL TO:
Mail to:
Lance. L. Metzler, County Manager
Rockingham County
PO Box 101
Wentworth, NC 27375
Deliver to:
Lance L. Metzler, County Manager
Rockingham County
371 NC 65
Reidsville, NC 27320
VII. GRANTEE DISCLOSURE REQUIREMENTS
Rockingham County has received a CDBG-Coronavirus (CDBG-CV) award from the North Carolina
Department of Commerce Rural Economic Division. The CDBG grant will provide $900,000 of which
100% will serve the LMI persons of Rockingham County.
Rockingham County is an Equal Opportunity Employer and invites the submission of proposals from
minority and women-owned firms and other Historically Underutilized Businesses. Rockingham County
invites the submission of proposals from a certified Section 3 business.
This information is available in Spanish or any other language upon request. Please contact Jennifer H.
Woods, Clerk to the Board at (336) 342-8102 or at the Rockingham County Manager’s office, 371 NC
65, Reidsville, NC for accommodations for this request.
“Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase
en contacto con Jennifer H. Woods, Clerk to the Board at (336) 342-8102 or a Rockingham County
Managers Office at 371 NC 65, Reidsville, NC de alojamiento para esta solicitud.”
Request for Proposals Administrative Services
CDBG-CV (Coronavirus)
Rockingham County
January 2021
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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