Corrugated Boxes for Child Nutrition Services
|Agency:||State Government of North Carolina|
|Level of Government:||State & Local|
|Posted Date:||Jan 12, 2021|
|Due Date:||Jan 21, 2021|
|Bid Number||Description||Date Issued||Bid Opening Date||Bid Opening Time||Help|
|251-21-279||Corrugated Boxes for Child Nutrition Services||1/12/2021||1/21/2021||02:00 PM ET||251-|
Invitation for Bid # 251-21-279
1551 Rock Quarry Rd – Bldg. F
Raleigh, NC 27610
Refer ALL Inquiries to: Kris Adams
Proposals will be publicly opened: January 21,2021 2:00 p.m.
Contract Type: Agency Specific
Commodity: Corrugated Boxes
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Building F, Raleigh, NC 27610)
until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the service as described herein. Refer to page 2 for proper
mailing instructions. Bids submitted via facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable. Bids are
subject to rejection unless submitted on this form.
There will be no physical public bid opening. Bid opening will be conducted virtually via live streaming. The link to view the bid opening
Award information will be available upon request after the bid has been awarded. The form and content of the bid recaps will be at the
sole discretion of WCPSS. They may be in electronic form.
This invitation for bid is subject to the Federal Uniform Guidance requirements for Federal Contracting. All prospective vendors must
meet the requirements and not be debarred from doing business with the State of North Carolina, US Federal Government or the vendor’s
home state as registered. Vendors shall provide a copy of their state certificate showing that they are an active approved vendor by their
Secretary of State Business Registration Division.
All BID documents including addendums for this BID will be posted to:
Interactive Purchasing System (IPS): https://www.ips.state.nc.us/IPS/BidNumberSearch.aspx
WCPSS Purchasing Website: http://webarchive.wcpss.net/about-us/purchasing/open-bids.html
Note that the above two websites are the only ones that WCPSS will post to. The vendor should monitor either of the above for all
future addendums including Questions-Answers and any last minute information updates prior to BID submission.
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver any or all items upon
which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, I certify that this bid is submitted competitively and
without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in
G.S. 143-59.1. False certification is a Class I felony.
Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.
FEDERAL ID OR SOCIAL SECURITY NO.
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
TELEPHONE NUMBER: TOLL FREE TEL. NO
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount: _______ %
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
● All copies are printed double sided.
● All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and indicate this information accordingly on the response.
● Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non-re-usable materials such as plastic report covers, plastic dividers, vinyl
sleeves, and GBC binding. Three-ringed binders, glued materials, paper clips, and staples are acceptable.
● Materials should be submitted in a format which allows for easy removal and recycling of paper materials.
Submit one (1) signed, original executed proposal response, one (1) photocopy, and one (1) electronic copy (emails not accepted) of
your proposal simultaneously and sealed to the address identified below. Please indicate on your bid submission the original bid
document and which one is the copy.
Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the package(s) for delivery as shown in the table above. If Vendor
is submitting more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes
from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the information above included on the
outside of the proposal package.
Mail only one fully executed proposal per package (with copies) per envelope. Address envelope and include proposal number as shown below. It is the
responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.
Bidders or their authorized representatives are expected to fully inform themselves as to the terms, conditions, requirements and specifications of this IFB before
submitting bids. Failure to do so will be at the bidder’s own risk. The law makes no allowance for errors or omission or commission on the part of the bidders;
furthermore, the bidder cannot secure relief on the plea of error or ignorance concerning any requirement included in the IFB.
Vendors who do not wish to respond to this IFB, but want to remain on our list for future opportunities in this product category shall complete, sign, and return the
signature sheet entitled “Bid Certification” with “NO BID” indicated on the face of the form. Failure to adhere to this procedure may result in removal of the bidder’s
name from our bidder list.
Bidder presence is not required, and no weight or other consideration toward any award decision will be given to any bidder’s attendance or absence at the bid
opening. Recaps of the details of the bids received will be available to any interested party upon WRITTEN request. The form and content of the bid recaps will be at
the sole discretion of WCPSS. They may be in electronic form.
DELIVER TO: Kris Adams
PROPOSAL NO. IFB: 251-21-279
Wake County Public School System
1551 Rock Quarry Road – Bldg. F
Raleigh NC 27610-4145
TRANSPORTATION CHARGES “FOB Raleigh, North Carolina with all transportation charges prepaid and included in the bid price.”
PURPOSE AND BACKGROUND
The purpose and intent of this invitation for bid is to secure corrugated boxes for the Wake County Public School System.
The Wake County Public School System (WCPSS) is the nation’s 16th largest school District, and the largest in the state of
North Carolina. With 118 elementary schools, 40 middle schools, 31 high schools and 5 special schools, we serve over
170,000 students, and have over 20,000 employees in the system.
SCOPE OF WORK
Please provide price breaks for the stated quantities below. If vendor quotes a functional equivalent it must be equal or better to what
is specified. WCPSS anticipates this commodity to be recurring and varying quantities. This is a request for quote only and is not an
issue of award or purchase. WCPSS reserves the right to non-award or cancel request at any time.
Public Opening Link:
ALL FREIGHT CHARGES MUST BE INCLUDED IN UNIT PRICE
DESCRIPTION: 16X12X12 CORRUGATED BOX
1,500 – 5,000
5,001 – 10,000
10,001 and above
Unit price must be firm through June 30, 2021. Because federal funds will be used to purchase these
boxes there cannot be any escalations in pricing regardless of term. As stated, the price should
remain firm or can be lower through the term period stated but cannot exceed.
WCPSS CNS ANTICIPATES BUT CANNOT GUARANTEE FUTURE ORDERS BETWEEN THE AWARD
OF THE BID AND JUNE 30, 2021.
VENDORS SHALL PROVIDE PRICING BASED ON QUANTITY PRICE BREAKS ABOVE. WCPSS CANNOT GUARANTEE A MINIMUM OR MAXIMUM NUMBER OF THE SPECIFIED ITEM.
THIS REQUEST FOR QUOTE MAY BE AWARDED TO MULTIPLE SUPPLIERS, BASED ON QUANITIES AVAILABLE FOR DELIVERY.
*BANKER BOXES WITH LIDS IS NOT ACCEPTABLE BOXES MUST HAVE FLAPS.
BOXES WILL SHIPPED F.O.B. TO : CHILD NUTRITION SERVICES WAREHOUSE; 1551 ROCK QUARRY ROAD; BUILDING F; DOOR A; RALEIGH, NC
27610. SHIPPING LOCATION DOES HAVE A LOADING DOCK AND A FORKLIFT.
*MATERIALS MUST BE AVAILABLE FOR RECEIPT NO LATER THAN 10 CALENDAR DAYS AFTER RECEIPT OF PURCHASE ORDER.
*NO QUESTIONS ON “NEEDED QUANTITIES” WILL BE ANSWERED.
BIDDING VENDOR SHOULD SPECIFY IMMEDIATE AVAILABLE STOCK(S).
*VENDOR SHOULD CLEARLY STATE IF THIS IS A PRE-ORDER, IN STOCK, OR OUT OF STOCK (WITH ESTIMATED REPLENISH AND SHIPPING
DATE). IF VENDOR CAN ONLY PROVIDE AN INITIAL ONE-TIME ORDER, THIS MUST BE STATED IN THE PROPPOSAL.
*BOXES MUST BE SHIPPED IN FLAT BUNDLES OF 25-50 EACH AND PALLETIZED. FREIGHT CHARGES MUST BE INCLUDED IN UNIT PRICE.
*ALL VENDORS MUST PROVIDE PROOF THAT THEY ARE REGISTERED TO DO BUSINESS WITHIN THE STATE REGISTERED IN AND ARE NOT
DEBARRED BY THE STATE OF NORTH CAROLINA OR FEDERAL GOVERNMENT, ALL VENDORS MUST ADHERE TO U.G. REGULATIONS
Company: _________________________________________________ Date: _____________ Authorized Signature/Print Name: _________________________________________________
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Submit Written Questions
Provide Response to Questions
Date and Time
1-14-2021 5:00 pm ET
1-21-2021 2:00 pm ET
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best BIDS possible.
To accommodate the Bid Question process, vendors shall submit any such questions by above due date.
Written questions shall be emailed to firstname.lastname@example.org by the date and time specified above. Vendors should enter “IFB #251-21-
279 Questions” as the subject for the email. Questions submittals should include a reference to the applicable IFB section and be
submitted in a format shown below:
IFB Section, Page Number
Vendor question …?
Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary by WCPSS will be posted in the form of an
addendum to the Interactive Purchasing System ( https://www.ips.state.nc.us/IPS/BidNumberSearch.aspx) and
WCPSS Purchasing Website ( http://webarchive.wcpss.net/about-us/purchasing/open-bids.html) and shall become an Addendum to this IFB. No information,
instruction or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in connection with this IFB, shall
be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this IFB.
Sealed BIDS, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the address
indicated on page 2, for furnishing and delivering those items or services as described herein.
IMPORTANT NOTE: All BIDS shall be physically delivered to the office address listed above on or before the BIDS deadline in order to be considered timely, regardless
of the method of delivery. This is an absolute requirement. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier
or other delivery service is entirely on the Vendor. It is the sole responsibility of the Vendor to have the BIDS physically in this Office by the specified time and date of
opening. The time of delivery will be marked on each BIDS when received, and any proposal received after the BIDS submission deadline will be rejected. Sealed BIDS,
subject to the conditions made a part hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the service as described
METHOD OF AWARD
All qualified BIDS will be evaluated and awards will be made to the Vendor(s) meeting the IFB requirements and achieving the highest and best final evaluation.
WCPSS reserves the right to waive any minor informality or technicality in proposals.
Vendors SHALL not be considered who are not approved or authorized by The State of North Carolina to do business with The State of North Carolina.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION: During the evaluation period - from the date proposals are opened through the
date the contract is awarded - each Vendor submitting a proposal (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS. All communication should be directed in written form to Jim Jaeger @ email@example.com.
Vendors shall provide at least three references, for similar size and scope projects, for which comparable services and supplies have been provided.
Contract Start Date
Contract End Date
Contact Person Title
Contract Start Date
Contract End Date
Contract Start Date
Contract End Date
Contact Person Title
Contact Person Title
As provided by statute, award will be based on the lowest and best bid (most advantageous to Wake County Public School System) as determined by consideration
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