05-21 Spinnaker Fieldhouse Locker Rooms Renovation

Agency: City of Portsmouth
State: New Hampshire
Level of Government: State & Local
Category:
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD12330266744395039
Posted Date: Aug 14, 2020
Due Date: Aug 18, 2020
Source: Members Only
bid/proposal deadline additional instructions pre-bid meeting addenda bid summary
Bid/Proposal: 05-21 Spinnaker Fieldhouse Locker Rooms Renovation Deadline : August 18, 2020
2:00 p.m.
Additional Instructions:

Floor Plan with Fixtures

prebid attendees

Pre-Bid Meeting: August 6, 2020
11:00 a.m.
Addenda: Addendum 1 , Addendum 2 Questions , Addendum 3 Questions Bid Summary:

Attachment Preview

#05-21 Spinnaker Fieldhouse Locker Rooms Renovation
CONTRACT DOCUMENTS and SPECIFICATIONS
for
Spinnaker Fieldhouse Locker Rooms Renovation
BID #05-21
Bid Proposal
Karen S. Conard, City Manager
City of Portsmouth, New Hampshire
Prepared by: Public Works Department
680 Peverly Hill Rd., Portsmouth NH
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#05-21 Spinnaker Fieldhouse Locker Rooms Renovation
TABLE OF CONTENTS
INVITATION TO BID
3
INSTRUCTION TO BIDDERS
4
AWARD AND EXECUTION OF CONTRACT
8
PROPOSAL FORM
10
BID SECURITY BOND
14
CONTRACT AGREEMENT
16
NOTICE OF INTENT TO AWARD
19
NOTICE TO PROCEED
20
CHANGE ORDER
21
PEFORMANCE BOND
22
LABOR AND MATERIALS PAYMENT BOND
24
MAINTENANCE BOND
27
CONTRACTOR'S AFFIDAVIT
28
CONTRACTOR'S RELEASE
29
GENERAL REQUIREMENTS
30
CONTROL OF WORK
32
TEMPORARY FACILITIES
34
INSURANCE REQUIREMENTS
35
MEASUREMENT AND PAYMENT
36
STANDARD SPECIFICATIONS
42
CONTRACT DRAWING LIST
43
TECHNICAL SPECIFICATIONS
44
ALTERNATES
47
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#05-21 Spinnaker Fieldhouse Locker Rooms Renovation
INVITATION TO BID
Sealed bid proposals, plainly marked, SPINNAKER FIELDHOUSE LOCKER ROOMS
RENOVATION Bid Proposal #05-21 on the outside of the mailing envelope as well as the sealed bid
envelope, addressed to the Finance/Purchasing Department, City Hall, 1 Junkins Avenue, Portsmouth,
New Hampshire, 03801, will be accepted until 2:00 p.m. on August 18, 2020 at which time all bids will
be publicly opened and read aloud. Only those firms that have been prequalified for this project are
eligible to bid.
There will be a mandatory pre-bid walkthrough 11:00 a.m. August 6, 2020 at the Spinnaker Fieldhouse,
130 Spinnaker Way, Portsmouth. The work consists of new finishes for the men’s and women’s locker
rooms.
Specifications
may
be
obtained
from
the
City’s
web
site:
https://www.cityofportsmouth.com/finance/purchasing-bids-and-proposals. Questions may be addressed
by calling the Purchasing Coordinator at (603) 610-7227 or by email purchashing@cityofportsmouth.com
The City of Portsmouth reserves the right to reject any or all bids, to waive technical or legal deficiencies,
to re-bid, and to accept any bid that it may deem to be in the best interest of the City.
Each Bidder shall furnish a bid security in the amount of ten percent (10%) of the bid.
INSTRUCTIONS TO BIDDERS
COVID-19 – PANDEMIC SPECIAL ATTENTION
Attendees of any pre-bid meeting, bid opening or other meeting will be required to wear masks and
socially distance themselves while in any municipal building. Bidders are requested to send only a single
representative to any public bid opening.
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#05-21 Spinnaker Fieldhouse Locker Rooms Renovation
BIDDING REQUIREMENTS AND CONDITIONS
1. Special Notice to Bidders
Appended to these instructions is a complete set of bidding and general contract forms. These forms may
be detached and executed for the submittal of bids. The plans, specifications, and other documents
designated in the proposal form will be considered as part of the proposal, whether attached or not.
Addenda to this proposal, if any, including written answers to questions, will be posted on the City of
Portsmouth website at http://www.cityofportsmouth.com/finance/purchasing.htm under the project
heading. Addenda and updates will NOT be sent directly to firms. Contractors submitting a proposal
should check the web site daily for addenda and updates after the release date. Firms should print out,
sign and return addenda with the proposal. Failure to do so may result in disqualification.
2. Interpretation of Quantities in Bid Schedules
The quantities appearing in the bid schedule are approximate only and are prepared for the comparison of
bids. Payment to the contractor will be made only for actual work performed and accepted in accordance
with the contract. Any scheduled item of work to be done and materials to be furnished may be
increased, decreased or omitted as hereinafter provided, and no claim for loss, anticipated profits or costs
incurred in anticipation of work not ultimately performed will be allowed due to such increase or
decrease.
3. Examination of Plans, Specifications and Site Work
The Bidder is expected to examine carefully the site of the proposed work, the plans, standard
specifications, supplemental specifications, special provisions and contract forms before submitting a
proposal. The submission of a bid shall be considered conclusive evidence that the Bidder has made such
examination and is satisfied as to the conditions to be encountered in performing the work and as to the
requirements of the contract. It will be conclusive evidence that the Bidder has also investigated and is
satisfied with the sources of supply for all materials.
Plans, surveys, measurements, dimensions, calculations, estimates and statements as to the condition
under which the work is to be performed are believed to be correct, but the contractors must examine for
themselves, as no allowance will be made for any errors or inaccuracies that maybe found therein.
4. Familiarity with Laws
The Bidder is assumed to have made himself or herself familiar with all federal and state laws and all
local by-laws, ordinances and regulations which in any manner affect those engaged or employed on the
work or affect the materials or equipment used in the work or affect the conduct of the work, and the
Bidder, if awarded the contract, shall be obligated to perform the work in conformity with said laws, by-
laws, ordinances and regulations notwithstanding its ignorance thereof. If the Bidder shall discover any
provision in the plans or specifications which is in conflict with any such law, by-law, ordinance or
regulation the Bidder shall forthwith report it to the engineer in writing.
5. Preparation of Proposal
a) The Bidder shall submit its proposal upon the forms furnished by the Owner. The Bidder shall
specify a lump sum price in figures, for each pay item for which a quantity is given and shall also
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#05-21 Spinnaker Fieldhouse Locker Rooms Renovation
show the products of the respective prices and quantities written in figures in the column provided
for that purpose and the total amount of the proposal obtained by adding the amount of the several
items. All words and figures shall be in ink or typed. If a unit price or a lump sum bid already
entered by the Bidder on the proposal form is to be altered it should be crossed out with ink, the new
unit price or lump sum bid entered above or below it and initialed by the Bidder, also with ink.
b) The Bidder's proposal must be signed with ink by the individual, by one or more general
partners of a partnership, by one or more members or officers of each firm representing a joint
venture; by one or more officers of a corporation, by one or more members (if member- managed) or
managers (if manager-managed) of a limited liability company, or by an agent of the contractor
legally qualified and acceptable to the Owner. If the proposal is made by an individual, his or her
name and post office address must be shown, by a partnership the name and post office address of
each general and limited partner must be shown; as a joint venture, the name and post office address
of each venturer must be shown; by a corporation, the name of the corporation and its business
address must be shown, together with the name of the state in which it is incorporated, and the
names, titles and business addresses of the president, secretary and treasurer.
6. Nonconforming Proposals
Proposals will be considered nonconforming and may be rejected in the Owner's sole discretion for any of
the following reasons:
a.) If the proposal is on a form other than that furnished by the Owner, or if the form is altered or any
portion thereof is detached;
b.) If there are unauthorized additions, conditional or altered bids, or irregularities of any kind which
may tend to make the proposal or any portion thereof incomplete, indefinite or ambiguous as to its
meaning;
c.) If the Bidder adds any provisions reserving the right to accept or reject an award, or to enter into a
contract pursuant to an award; or
d.) If the proposal does not contain a unit price for each pay item listed except in the case of
authorized alter pay items.
8. Proposal Guaranty
No proposal will be considered unless accompanied by a bid bond, surety, or similar guaranty of the types
and in an amount not less than 5%. All sureties shall be made payable to the "City of Portsmouth". If a
bid bond is used by the Bidder it shall be:
a.) In a form satisfactory to the Owner;
b.) With a surety company licensed, authorized to do business in, and subject to the jurisdiction of the
courts of the State of New Hampshire; and
c.) Conditioned upon the faithful performance by the principal of the agreements contained in the
sub-bid or the general bid.
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