08-21 City Hall Electrical Renovations

Agency: City of Portsmouth
State: New Hampshire
Level of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
Opps ID: NBD12330746748178015
Posted Date: Aug 21, 2020
Due Date: Aug 25, 2020
Source: Members Only
bid/proposal deadline additional instructions pre-bid meeting addenda bid summary
Bid/Proposal: 08-21 City Hall Electrical Renovations Deadline : August 25, 2020
2:00 p.m.
Additional Instructions:

Hazardous Materials Report

pre-bid attendees

Pre-Bid Meeting: August 4, 2020
2:00 p.m.

Non-mandatory

Addenda: Drawings , Specifications , Addendum 1 Bid Summary:

Attachment Preview

CITY HALL ELECTRICAL WORK
PORTSMOUTH, NEW HAMPSHIRE
JULY 21, 2020
Division 0 - Bidding Requirements and Contract Documents
Advertisement for Bids .................................................................................................................... 00111
Existing Hazardous Materials Information............................................................................ …………03126
Instructions to Bidders ..................................................................................................................... 00200
Bid Form ........................................................................................................................................... 00410
Bid Bond ........................................................................................................................................... 00430
Notice of Intent to Award ................................................................................................................ 00510
Agreement ....................................................................................................................................... 00520
Notice to Proceed ............................................................................................................................ 00550
Performance Bond ........................................................................................................................... 00610
Payment Bond.................................................................................................................................. 00615
Application for Payment .................................................................................................................. 00620
Standard General Conditions ........................................................................................................... 00700
Supplementary Conditions............................................................................................................... 00800
Special Conditions ............................................................................................................................ 00850
Work Change Directive .................................................................................................................... 00940
Change Order ................................................................................................................................... 00941
Field Order ....................................................................................................................................... 00942
Certificate of Substantial Completion .............................................................................................. 00943
Consent of Surety Company to Final Payment ................................................................................ 00950
Contractor’s Final Lien Waiver ......................................................................................................... 00960
Certificate of Final Completion of Work .......................................................................................... 00970
-i-
CITY HALL ELECTRICAL WORK
PORTSMOUTH, NEW HAMPSHIRE
JULY 21, 2020
SECTION 00111
ADVERTISEMENT FOR BIDS
(EJCDC C-111 Modified)
Bid #08-21, City Hall Electrical Renovations
INVITATION TO BID
City of Portsmouth, Public Works Department
Portsmouth, NH
The City of Portsmouth is seeking bids for the Renovation of City Hall electrical service, systems,
generator and miscellaneous related work. Bid proposals plainly marked, City Hall Electrical
Renovationson the outside of the mailing envelope as well as the sealed bid envelope, addressed to
the Finance/Purchasing Department, City Hall, 1 Junkins Avenue, Portsmouth, New Hampshire, 03801,
will be accepted until August 25, 2020; 2:00 p.m. at which time all bids will be publicly opened and read
aloud.
The project consists of demolition of architectural, mechanical, plumbing and electrical items, renovation
of the electrical service, grading, excavation, landscaping and retaining wall work, electrical distribution
equipment, and exterior generator and associated equipment, doors, walls, finishes, minor mechanical,
plumbing and sprinkler work. The engineer’s estimate for the work is between $1.8 million and 2.2 million.
The anticipated project schedule is to start construction in summer 2020 and complete construction in
early spring 2021. Bids shall be a stipulated sum as indicated in the Bid Form.
Electronic Bidding Documents may be obtained at the City’s website
http://cityofportsmouth.com/finance/purchasing.htm. Hard copies of the Bidding Documents will not be
available. Addenda to this bid document, if any, including written answers to questions, will be posted on
the City of Portsmouth website under the project heading.
A non-mandatory pre-bid conference will be held at 2:00 pm local time on August 4, 2020 at the City of
Portsmouth, City Hall, 1 Junkins Avenue, Portsmouth, NH 03801; a site visit to the renovation areas will
follow the pre-bid conference. Therefore, all interested bidders are highly encouraged to attend in order to
prepare acceptable bid submissions.
Bids must be accompanied by Bid security made payable to Owner in an amount of 5% percent of Bidder’s
maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified
check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a
surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions.
The City of Portsmouth reserves the right to reject any or all bids, to waive technical or legal deficiencies,
to re-bid, and to accept any bid that it may deem to be in the best interest of the City.
END OF SECTION
ADVERTISEMENT TO BID
00111-1
CITY HALL ELECTRICAL WORK
PORTSMOUTH, NEW HAMPSHIRE
SECTION 00200
INSTRUCTIONS TO BIDDERS
(EJCDC C-200, Modified)
JULY 21, 2020
ARTICLE 1 DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below which are applicable to both the singular and plural thereof:
A. Issuing Office The office from which the Bidding Documents are to be issued.
ARTICLE 2 COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the City’s website
http://cityofportsmouth.com/finance/purchasing.htm as stated in the advertisement for bids.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer
assumes any responsibility for errors or misinterpretations resulting from the use of incomplete
sets of Bidding Documents. Failure of Bidder to obtain authorized bidding documents from the
City’s website http://cityofportsmouth.com/finance/purchasing.htm may be cause for rejection
of a bid.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so
only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for
any other use.
ARTICLE 3 QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within
five days of Owner’s request, Bidder shall submit (a) written evidence establishing its
qualifications such as financial data, previous experience, and present commitments, and (b) the
following additional information:
A. Two Bank References
B. Present Project Commitments, with schedules for completion
C. List of Proposed Subcontractors and the trades they will provide
3.02 A Bidder’s failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder’s qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s
representations and certifications.
00200-1
CITY HALL ELECTRICAL WORK
PORTSMOUTH, NEW HAMPSHIRE
JULY 21, 2020
ARTICLE 4 SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. Those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. Those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. Reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract Documents,
but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely,
as provided in the General Conditions, has been identified and established in the
Supplementary Conditions. Bidder is responsible for any interpretation or conclusion
Bidder draws from any Technical Data or any other data, interpretations, opinions, or
information contained in such reports or shown or indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition of
Technical Data set forth in Article 1 of the General Conditions will apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or contiguous to the Site are set forth in
the Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of
the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the
Site, if any, and possible changes in the Contract Documents due to any Hazardous
00200-2
CITY HALL ELECTRICAL WORK
PORTSMOUTH, NEW HAMPSHIRE
JULY 21, 2020
Environmental Condition uncovered or revealed at the Site which was not shown or indicated
in the Drawings or Specifications or identified in the Contract Documents to be within the
scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours, and shall not disturb
any ongoing operations at the Site.
B. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints on
Owner’s authority regarding the Site.
C. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
D. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner’s Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the General
Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary
Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Standard General Conditions of the Construction
Contract for the identification of the general nature of other work of which Owner is aware
(if any) that is to be performed at the Site by Owner or others (such as utilities and other
prime contractors) and relates to the Work contemplated by these Bidding Documents. If
Owner is party to a written contract for such other work, then on request, Owner will provide
to each Bidder access to examine such contracts (other than portions thereof related to price
and other confidential matters), if any.
ARTICLE 5 – BIDDER’S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
00200-3
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