Overhead Crane Inspection

Agency: State Government of New Hampshire
State: New Hampshire
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD12363727029916154
Posted Date: Jan 12, 2021
Due Date: Jan 19, 2021
Solicitation No: RFB DMAVS 2021-01
Source: Members Only
Description Bid_# Attachments Addendum Closing Date Closing Time Status Contact Commodity Category
Overhead Crane Inspection RFB DMAVS 2021-01 Attachment_1
1/19/2021 1:30PM Open Godin, Ryan Equip MAINTENANCE AND REPAIR SERVICES FOR GENERAL Equip

Attachment Preview

Department of Military Affairs and Veterans Services Bid Transmittal Letter
Date: ___________________
Company Name: ________________________________________
Address:
_________________________________________________________
To: Point of Contact: Ryan Godin
_________________________________________________________
Telephone: (603)-227-5094
Email: Ryan.M.Godin@DMAVS.nh.gov
RE: Bid Invitation Name: Overhead Crane Inspection: Locations: AASF; SMR Building F; Building H;
Littleton FMS; Rochester FMS and Hooksett FMS
Bid Number: RFB DMAVS 2021-01
Bid Posted Date (on or by): 12/18/20
Bid Closing Date and Time: 01/18/21@ 1:30 PM (EST)
Dear Vendors:
[Insert name of signor]_____________________________, on behalf of _____________________________
[insert name of entity submitting bid (collectively referred to as “Vendor”) hereby submits an offer as
contained in the written bid submitted herewith (“Bid”) to the State of New Hampshire in response to BID #
RFB DMAVS 2021-01 for Crane Services New Hampshire National Guard Statewide contract at the price(s)
quoted herein in complete accordance with the bid.
Vendor attests to the fact that:
1. The Vendor has reviewed and agreed to be bound by the Bid.
2. The Vendor has not altered any of the language or other provisions contained in the Bid document.
3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above.
4. The prices Vendor has quoted in the Bid were established without collusion with other vendors.
5. The Vendor has read and fully understands this Bid.
6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor
any of its subsidiaries, affiliates or principal officers (principal officers refers to individuals with management
responsibility for the entity or association):
a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2,
RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices,
or involving antitrust violations, which has not been annulled;
b. Has been prohibited, either permanently or temporarily, from participating in any public works
project pursuant to RSA 638:20;
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c. Has previously provided false, deceptive, or fraudulent information on a vendor code number
application form, or any other document submitted to the state of New Hampshire, which information was not
corrected as of the time of the filing a bid, proposal, or quotation;
d. Is currently debarred from performing work on any project of the federal government or the
government of any state;
e. Has, within the past 2 years, failed to cure a default on any contract with the federal government
or the government of any state;
f. Is presently subject to any order of the Department of Labor, the Department of Employment
Security, or any other state department, agency, board, or commission, finding that the applicant is not in
compliance with the requirements of the laws or rules that the department, agency, board, or commission is
charged with implementing;
g. Is presently subject to any sanction or penalty finally issued by the Department of Labor, the
Department of Employment Security, or any other state department, agency, board, or commission, which
sanction or penalty has not been fully discharged or fulfilled;
h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or
violation noted in this section;
i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative
to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea,
finding, or debarment; or
j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year.
Authorized Signor’s Signature _______________________________
Authorized Signor’s Title ___________________________________
NOTARY PUBLIC/JUSTICE OF THE PEACE
COUNTY: ___________________________ STATE: ______________
ZIP: _________________
On the _____ day of _______________, 2021, personally appeared before me, the above named
________________________, in his/her capacity as authorized representative of ________________, known to
me or satisfactorily proven, and took oath that the foregoing is true and accurate to the best of his/her
knowledge and belief.
In witness thereof, I hereunto set my hand and official seal.
_________________________________________________________
(Notary Public/Justice of the Peace)
My commission expires: ________________ (Date)
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THE DEPARTMENT OF MILTARY AFFAIRS AND VETERANS SERVICES
REQUEST FOR BID FOR OVERHEAD CRANE INSPECTIONSLOCATIONS: AAFS, SMR,
LITTLETON FMS, ROCHESTER FMS and HOOKSTET FMS
PURPOSE:
The purpose of this bid invitation is to establish a contract for Crane Services for the Department of Military
Affairs and Veterans Services with services indicated in the SCOPE OF SERVICES and OFFER sections of
this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.
INSTRUCTIONS TO VENDOR:
Please read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer”
section (detailed information on how to fill out the pricing information can be found in the “Offer” section);
complete the “Vendor Contact Information” section; and finally, fill out, sign, and notarize page one of the bid
invitation.
BID SUBMITTAL:
All bids shall be submitted on this form (or an exact copy), shall be typed or clearly printed in ink, and shall be
received on or before the date and time specified on page 1 of this bid under “Bid Closing”. Interested parties
may submit a bid to the Department of Military Affairs and Veterans Services by email to
Ryan.M.Godin@DMAVS.nh.gov. All bids shall be clearly marked with bid number, date due and Agency
contact’s name.
IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY
THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 227-5094.
BID INQUIRIES:
Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to
commit their organization to the Terms and Conditions of this bid and shall be received in writing at the
Department of Military Affairs and Veterans Services no later than 4:00 PM on the date listed in the timeline
below. Questions shall not be submitted to anyone other than the Department of Military Affairs and Veterans
Services representative identified below. Bidders that submit questions verbally or in writing to any other State
entity or Federal entity or State or Federal personnel shall be found in violation of this part and may be found
non-compliance Questions shall be submitted by E-mail to Ryan Godin at the following address:
Ryan.M.Godin@DMAVS.nh.gov
Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person
submitting the question.
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BID DUE DATE:
All bid submissions shall be received at the Department of Military Affairs and Veterans Services no later than
the date and time shown on the transmittal letter of this bid. Submissions received after the date and time
specified shall be marked as “Late” and shall not be considered in the evaluation process.
All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s
disclosure or distribution of bids other than to DAS, Department of Military Affairs and Veterans Services may
be grounds for disqualification.
ADDENDA:
In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date,
the NH Department of Military Affairs and Veterans Services shall post on our web site any Addenda. Before
your submission and periodically prior to the RFB closing, Vendors are required to check the site for any
addenda or other materials that may have been issued affecting the bid. The web site address is
https://apps.das.nh.gov/bidscontracts/.
TIMELINE:
The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,
consider the dates below a “no later than” date.
12/18/2020
Bid Solicitation distributed by 4:00 pm
12/28/2020
Optional Site Visitation locations.
01/04/2021
Last day for questions, clarifications, and/or requested changes to bid
01/11/2021
Agency Posts Responses to Vendors’ questions
01/18/2021
1:30 PM (EST) Bid Closing
TERMS OF SUBMISSION:
All material received in response to this bid shall become the property of the State and shall not be returned to
the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in
a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been
awarded.
A responding bid that has been completed and signed by your representative shall constitute your company’s
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to
these terms and conditions.
A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
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Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendor and the State, following notification, shall promptly execute this contract form, which is to be
completed by incorporating the service requirements and price conditions established by the vendor’s offer.
Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with
this bid invitation and in the State’s format.
CONTRACT TERM:
This contract is for a three-year period effective upon date of Governor and Council approval with the option
for two (2) one (1) year renewals to be negotiated & mutually agreed upon between both parties -- the
Department of Military Affairs and Veterans Services and Vendor of the contract.
CONTRACT AWARD:
The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest
cost in total / section. The State reserves the right to reject any or all bids or any part thereof and add/delete
items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s).
Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be
allowed to require the filling out or signing of any other document by State of New Hampshire personnel.
NOTIFICATION AND AWARD OF CONTRACT(S):
On the closing date for bids, the Department will hold a public bid opening. For Vendors wishing to attend the
public bid opening, the names of the vendors submitting responses and pricing shall be made public. Bid results
shall not be given by telephone. Other specific response information shall not be given out. Bid results shall be
made public after final approval of the contract(s).
Bid results may also be viewed on State’s bid/proposal website at https://apps.das.nh.gov/bidscontracts/
LIABILITY:
The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
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