RFI Relative to the Process of IT Advisory Services

Agency: State Government of New Hampshire
State: New Hampshire
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD12363727046998294
Posted Date: Jan 12, 2021
Due Date: Jan 22, 2021
Solicitation No: RFI 2021-333
Source: Members Only
Description Bid_# Attachments Addendum Closing Date Closing Time Status Contact Commodity Category
RFI Relative to the Process of IT Advisory Services RFI 2021-333 1/22/2021 10:00AM Open Aubert, Ryan DATA PROCESSING, COMPUTER, PROGRAMMING, AND SOFTWARE SERVICES

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State of New Hampshire
NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
BUREAU OF PURCHASE AND PROPERTY
REQUEST FOR INFORMATION RELATIVE TO THE PROCESS OF IT ADVISORY SERVICES
2021-333
DUE DATE: 1/22/21 at 10:00 AM (EST)
RESPONSE SUBMITTED BY (COMPANY NAME)
AUTHORIZED SIGNER’S SIGNATURE ________
AUTHORIZED SIGNER’S TITLE __________
PRINTED NAME __________
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_______________________
______________
______________
State of New Hampshire
PREPARED BY: Ryan Aubert
THE DEPARTMENT OF ADMINISTRATIVE SERVICES
BUREAU OF PURCHASE AND PROPERTY
I. GENERAL INFORMATION
A. PURPOSE
This Request for Information (RFI) is issued by the New Hampshire Department of
Administrative Services, Bureau of Purchase and Property.
This Request for Information has been issued with the intent of gathering
information relative to the process of establishing a contract for IT Advisory
Services for the State of New Hampshire.
The State’s objective is to evaluate the IT Advisory Service industry and fortify the
State’s current process and contracts. Items will include, but will not be limited to
the services herein.
B. TIMELINE
The timeline below is provided as a general guideline and is subject to change.
More exact dates will be added to the later processes as the project moves
forward.
o 01/12/2021
Issue of RFI
o 01/18/2021
Last day for questions, clarifications, and/or
requested changes to RFI
o 01/22/2021
10:00 AM (EST) RFI Opening
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State of New Hampshire
C. BACKGROUND
The Vendor IT consultant staff shall work in cooperation with the New Hampshire
Department of Information Technology (DoIT). DoIT oversees implementation of all
statewide information technology activities.
State Network Environment: The State operates multiple wide-area networks using
various technologies including frame relay, fiber, dedicated lines, wireless, and
voice over IP (VOIP), and VPN technologies. Networks have varying levels of
integration and connectivity to the statewide core for resource sharing and
centralized administration by the Department of Information Technology (DoIT).
Direct support is provided for twenty-one partner Agencies; other State Agencies
support their own networks, out-source the support, or use the resources of
another Agency.
Internet Access: All State Agencies are connected to the State’s intranet which is
being redesigned to function as the statewide core network in addition to
facilitating access to e-mail, the Internet, and the State’s financial applications.
Some Agencies additionally have their own Internet service providers. PCI
Compliance is also an element in this effort.
D. OBJECTIVE
In response to this RFI, the State seeks responses from information technology
research and advisory service providers for the purpose of equipping Information
Technology (IT) leaders and identifying technology trends and assist technology
directions throughout the State with tools, templates, and current analysis which
will allow them to make the decisions which will lead to the most effective
delivery of essential IT services to the State.
State of NH IT Professionals are constantly investigating new methods to provide
services through the use of improved technology and require access to the most
current information, research, trends, recommendations and advice on
technology, and other relevant topics relating to the operations of a State IT
organization. The objective of this RFI is to gather information relative to IT
research and advisory subscription services, related resource library and
analytical/advisory services that are unbiased, accurate, clear, relevant, timely
and comprehensive.
E. LIABILITY
This solicitation for information does not commit the State to publish a Request for
Proposal or award a contract. The State shall not be held liable for any costs
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State of New Hampshire
incurred by the Vendor in the preparation of the response. The issuance of a
Request for Proposal as a result of information gathered from responses is solely at
the discretion of the State.
F. CONFIDENTIALITY
The State retains the right to promote transparency and to place this RFI into
public domain and to make copy of the RFI available as a provision of New
Hampshire access to public records laws. Please do not include any information
in your RFI response that is confidential or proprietary, as the State assumes no
responsibility for excluding information in response to records requests. Any
request for information made by a third party will be examined in light of the exemptions
provided in the New Hampshire access to public record laws.
G. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
Generally, the full contents of any bid or proposal (including all materials submitted in
connection with it, such as attachments, exhibits, addenda, and vendor
presentations) become public information upon completion of final contract or
purchase order negotiations with the selected vendor. Certain information
concerning bids or proposals, including but not limited to pricing or scoring, is
generally available to the public even before this time, in accordance with the
provisions of NH RSA 21-G: 37.
To the extent consistent with applicable state and federal laws and regulations, as
determined by the State, including, but not limited to, NH RSA Chapter 91-A (the
“Right-to-Know” Law), the State shall, after final negotiations with the selected vendor
are complete, attempt to maintain the confidentiality of portions of a bid or proposal
that are clearly and properly marked by a bidder as confidential. Any and all
information contained in or connected to a bid or proposal that a bidder considers
confidential shall be clearly designated in the following manner:
If the bidder considers any portion of a submission confidential, they shall provide a
separate copy of the full and complete document, fully redacting those portions by
blacking them out and shall note on the applicable page or pages of the document
that the redacted portion or portions are “confidential.” Use of any other term or
method, such as stating that a document or portion thereof is “proprietary”, “not for
public use”, or “for client’s use only”, is not acceptable. In addition to providing an
additional fully redacted copy of the bid submission to the person listed as the point of
contact on Page one (1) of this document, the identified information considered to be
confidential must be accompanied by a separate letter stating the rationale for each
item designated as confidential. In other words, the letter must specifically state why
and under what legal authority each redaction has been made. Submissions which
do not conform to these instructions by failing to include a redacted copy (if
required), by failing to include a letter specifying the rationale for each redaction, by
failing to designate redactions in the manner required by these instructions, or by
including redactions which are contrary to these instructions or operative law may be
rejected by the State as not conforming to the requirements of the bid or proposal.
The State will generally assume that a bid or proposal submitted without an additional
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State of New Hampshire
redacted copy contains no information which the bidder deems confidential. Bids
and proposals which contain no redactions, as well as redacted versions of
submissions that have been accepted by the State, may be released to the public,
including by means of posting on State web sites.
The State shall have no obligation to maintain the confidentiality of any portion of a
bid, proposal or related material, which is not marked in accordance with the
foregoing provisions. It is specifically understood and agreed that the bidder waives
any claim of confidentiality as to any portion of a response to this RFB or RFP that is not
marked as indicated above, and that unmarked (or improperly marked) submissions
may be disseminated to any person, without limitation. Marking an entire bid,
proposal, attachment or full sections thereof confidential without taking into
consideration the public’s right to know shall neither be accepted nor honored by the
State.
Notwithstanding any provision of this request for submission to the contrary, proposed
pricing shall be subject to public disclosure REGARDLESS of whether or not marked as
confidential.
If a request is made to the State by any person or entity to view or receive copies of
any portion of a proposal and if disclosure is not prohibited under NH RSA 21-G:37 or
any other applicable law or regulation, bidders acknowledge and agree that the
State may disclose any and all portions of the proposal or related materials which is
not marked as confidential. In the case of bids, proposals or related materials that
contain portions marked confidential, the State shall assess what information it
believes is subject to release; notify the bidder that the request has been made;
indicate what, if any, portions of the proposal or related material shall not be released;
and notify the bidder of the date it plans to release the materials. The State is not
obligated to comply with a bidder’s designation regarding confidentiality. The State
shall have no obligation to advise a bidder that an individual or entity is attempting to
electronically access, or has been referred to, materials which have been made
publicly available on the State’s web sites.
By submitting a bid or proposal, the bidder agrees that unless it obtains and provides
to the State, prior to the date specified in the notice described in the paragraph
above, a court order valid and enforceable in the State of New Hampshire, at its sole
expense, enjoining the release of the requested information, the State may release the
information on the date specified in the notice without any liability to the bidder.
Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to
the members of the general court or its staff concerning specific responses to this bid
invitation from the time this bid is published until the closing date for responses.
II. RESPONSE INSTRUCTIONS
A. RESPONSE PACKAGE, DESTINATION AND DEADLINE
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