Letter of Interest for Census Vending

Agency: San Juan County
State: New Mexico
Level of Government: State & Local
Category:
  • X - Lease or Rental of Facilities
Opps ID: NBD12488865994689461
Posted Date: Jun 15, 2020
Due Date: Jun 25, 2020
Source: Members Only
Letter of Interest for Census Vending
  • Category: Bids
  • Start Date: 06/14/2020
  • Close Date: 06/25/2020 5:00 PM

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LEGAL NOTICE
LETTERS OF INTEREST for
Census Vending
San Juan County, NM is seeking locally owned restaurants interested in providing 2020 census
promotion for San Juan County (SJC). Census events be held on Fridays with census
members present during event. SJC will pay up to $1,500 for restaurants to provide a
complementary order of chips and salsa or other food item to customers during the event.
Social Media Promotion
Participating restaurants are asked to share/post 3-5 co-branded posts before the event
(Facebook, Instagram, Google My Business or available platforms). SJC will provide finished
graphics. Participating restaurants shall provide restaurant logo files. Restaurants shall post 1-2
posts to social media the day of the event.
Video Promotion
The participating restaurants shall work with the SJC census team to record a video supporting
the census:
Sample script: “As a local business, I support the census. It’s important for our community, for
our fire stations, our hospitals, our schools. It only takes a few minutes. Be sure to do your part
for our community.”
Distribute Flyers & Promotional items
Restaurants shall distribute flyers before the event, and the day of the event, flyers and
promotional items will be provided by SJC.
Display Yard Signs
Restaurants are asked to display yard signs near street, day of event. Yard signs will be
provided by SJC.
Food Promotion
Restaurants shall provide a complementary chips and salsa to customers during event, SJC will
pay up to $1,500 for complementary items served.
After Event Reporting
Participating restaurants shall report amount of promotional food items distributed.
Insurance
The participating restaurants shall carry insurance in the following amounts:
General Liability - $1,000,000 (Combined Single Limits)
Auto Liability - $1,000,000 (Combined Single Limits)
Workers Compensation Statutory limits pursuant to the New Mexico Workers
Compensation Act.
If your restaurant is interested in participating, please complete the attached Letter of Interest
form and submit by 3:00 p.m. on Thursday, June 25, 2020. Interested restaurants shall send
their notifications along with a copy of their Certificate of Liability Insurance in writing to the
attention of Jaime Jones, Contract Analyst, San Juan County Central Purchasing, 213 S. Oliver
Dr., Aztec, NM 87410, jjones@sjcounty.net.
The County reserves the right to reject any and/or all Letters of Interest, to waive technicalities,
to re-advertise, and to proceed in the best interest of the County.
NIGP Services/Commodity Code: 961.53, Promotional Services, Sales
Publication Date: June 14, 2020
Farmington Daily Times
LETTERS OF INTEREST for
Census Vending Form
Restaurant Name: _______________________________________________
Address: _________________________________
__________________________________
Contact Name: ______________________________
Phone: ___________________________________
Email: ____________________________________
Please indicate which Friday will be the best for an event at your location (June 19th through
July 31st): _____________________________________
Proposed food item to be provided at no charge to customers during event:
____________________________________________________________________
Please provide which social media platforms your restaurant has currently:
____________________________________________________________________
Are you willing to promote census event on your social media sites? ______Yes _______No
Are you willing to provide logo for promotional items?
______Yes _______No
Please identify how complementary food items to customers will be tracked/reported.
___________________________________________________________________________
___________________________________________________________________________
*Please submit a copy of your Certificate of Insurance with this form.
By signing, I affirm I am authorized to represent my firm and to provide the services required
according to this quote response.
AUTHORIZED REPRESENTATIVE (PRINT) ________________________________________
AUTHORIZED REPRESENTATIVE (SIGNATURE) ___________________________________
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