Radio Communication System Enhancements

Agency: Multnomah County
State: Oregon
Level of Government: State & Local
Category:
  • 58 - Communications, Detection and Coherent Radiation Equipment
Opps ID: NBD12997070428452481
Posted Date: Nov 8, 2019
Due Date: Nov 26, 2019
Solicitation No: RIP-79-2020
Source: Members Only
Multnomah County is seeking a radio communication system consulting company to assist in the implementation of DHS recommended communication system enhancements. The initial stage is informational.
Open
11/8/2019 9:00 AM PST
Close
11/26/2019 4:00 PM PST
Type
RIP
Number
RIP-79-2020
Contact

Attachment Preview

Radio Communication System Enhancements
Multnomah County is seeking a radio communication system consulting company to assist in the implementation of
DHS recommended communication system enhancements. The initial stage is informational.
Open
Close
11/8/2019 9:00 AM PST
11/26/2019 4:00 PM PST
Type
Number
Currency
Request for Intermediate Proposals
(RIP)
RIP-79-2020
US Dollar
Sealed Until 11/26/2019 4:00 PM PST
Contacts
Ken Scholes
ken.scholes@multco.us
Phone +1 503-988-6138 ext. 86138
Payment
Terms
0% 0, Net 30
Commodity Codes
Commodity Code
81111708
80101599
81100100
Description
Telecommunications Consulting
Consulting Services, General
Professional Engineering Services
Description
This is a Request for Intermediate Proposals (RIP) used when County expenditure will be less than
$150,000 for the initial term of the resulting contract.
PRE-PROPOSAL CONFERENCE:
There will not be a pre-proposal conference for this sourcing event.
INTRODUCTION AND BACKGROUND:
Multnomah County is seeking a supplier to assist in reviewing, designing and implementing improvements
to our radio system based on an analysis performed by Department of Homeland Security.
CURRENT SERVICES/SOLUTION:
Not applicable to this sourcing event.
MULTNOMAH COUNTY TECHNICAL ENVIRONMENT
Not applicable to this sourcing event.
FUNDING
Adequate funding has been budgeted for the purchase of these services.
SOLUTION REQUIREMENTS/SCOPE OF WORK
08 November 2019
Multnomah County is seeking a supplier to assist in reviewing, designing and implementing improvements
to our radio system based on an analysis performed by DHS. The report (found in Buyer Attachments)
indicates updates to equipment, towers and frequency utilization should be addressed. Some of the key
points of emphasis are as follows:
• Invest in spare repeaters, antennas and portable generator at the radio shop or repeaters in transit
cases ready to deploy, or both.
• Add redundancy with a microwave hop to one of the existing Portland radio sites.
• Inventory and replace County’s radio assets that are at or nearing the end of manufacturer’s support.
• Have technical support staff attend the Communications Technician course (COMT).
• Explore managed services partner to expand/augment the County’s operational support capabilities
and life cycle management for equipment.
• Develop radio communication standards and work with departments on their purchase decisions to
encourage compatibility with the standards.
PRE-AWARD RISK ASSESSMENT
Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal
Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an
evaluation of financial stability, quality of financial /management systems, experience with federal funds,
reports and findings from audits) completed by Multnomah County (if one has not been submitted in the
last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will
not be eligible for a contract from the County.
MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS
Timely submission of responsive, responsible offers is the only minimum requirement for this sourcing
event.
FISCAL REQUIREMENTS AND REPORTING
Not applicable to this sourcing event.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
Not applicable to this sourcing event
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Supplier with the
highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms
and conditions, services, pricing, implementation schedules, and such other terms as the County
determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves
the right to terminate the negotiations and initiate contract negotiations with the next highest scoring
responsive and responsible Supplier. This process may continue until a contract agreement is reached.
Multnomah County reserves the right to score the acceptance of its standard contract terms and conditions
as a part of this sourcing event.
CONTRACT AWARD
County is seeking to award one contract through this sourcing event. Award, as determined by the
County, will be made to the responsible Supplier whose Proposal the County determines is most
08 November 2019
advantageous to the County based on the evaluation process and evaluation factors described in this
sourcing event.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and
Emerging Small Businesses and Organizations in providing these services.
CONTRACT TERM
The contract term will be negotiated at time of contract award and will be dependent upon the product
and/or services provided. The Negotiated contract term will be in compliance with all public procurement
laws and Multnomah County PCRB public contracting rules.
COMPENSATION AND METHOD OF PAYMENT
Compensation method for implementation services and hardware: deliverables-based payments upon
acceptance with a not to exceed cap.
Compensation method for ongoing services, software maintenance and support or subscriptions, etc. will
be subject to negotiation once the County has selected a Supplier.
INSURANCE REQUIREMENTS
The Supplier awarded a Contract as a result of this sourcing event will be required to provide at a
minimum the insurance outlined in the table below. The type of insurance required will depend on the type
of services and or products provided under the contract which will be negotiated during the contract
process.
Type of Insurance
Per Occurrence Aggregate
Professional Liability
$1,000,000 $2,000,000
Commercial General Liability
$1,000,000 $2,000,000
Cyber Liability (only if Software as a Service) $5,000,000 $10,000,000
Workers Compensation
Required
MULTI-STAGE SOURCING EVENT SUMMARY
Multnomah County will follow a multi-stage sourcing event that incorporates the following potential steps
in the Multco Marketplace Supplier Portal:
• Panel Questionnaire Solution and Supplier Research (Unscored)
• Autoscored Supplier Qualification based on Solution Requirements
• Scripted Remote Demo
• Autoscored Written Proposal
• Panel Questionnaire Written Proposal
• Oral Evaluation
• Pricing Evaluation
• Best and Final Offer (BAFO)
The purpose of a multistage process is to identify and adjust the competitive range between proposed
solutions based on the evaluation of each stage with the goal of identifying the most advantageous solution
at the conclusion of the process.
The first stage for this Sourcing Event will be Solution and Supplier Research (Unscored) to identify
qualified suppliers, identify cooperative agreements and determine additional re08qNuoivremebmere2n01t9s and
budgetary cost estimates. The follow-on stages, if any, will be determined based on the results of the
first stage.
Multnomah County reserves its right, at its sole discretion, to modify, adjust, re-order, repeat, re-schedule
or cancel individual steps by written notification to all affected parties. Multnomah County may, at its sole
discretion, make an award at such time as the most advantageous solution for the County has been
identified through this competitive process.
EVALUATION PROCESS AND CRITERIA
Proposed solutions will be evaluated using a combination of auto-scoring and scoring by an evaluation
panel depending on the stage. Scores of each stage will be added together for a total score for all stages
excluding BAFO. If the County uses an optional BAFO process, prior scores will be considered but a new
score will be determined based on evaluation of Best and Final Offers.
Multnomah County is seeking a solution and/or services that meets or exceeds its identified
requirements based on the judgment of the evaluators and the score of the supplier’s offer determined
by this process, at a cost that is deemed by evaluators to be reasonable, responsible and optimal for
purchase with public dollars.
DETERMINATION OF COMPETITIVE RANGE
Multnomah County will determine Competitive Range based on a natural break in scores for those
proposers that are determined to be closely competitive and have a reasonable chance to be the Most
Advantageous Proposer.
At the conclusion of each stage, all proposers will be receive notification of which Proposers have been
determined to comprise Competitive Range. Proposers determined to be within the Competitive Range
will continue to the next stage.
Required to View Event
Prerequisites
Required to Enter Bid
1.
Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their
supplier portal updated with current contact information.
2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.
3.
Please review the statements in this certification regarding Assurances, Certification Regarding
Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.
Buyer Attachments
1. Responding to a Sourcing Event - MMP Supplier Guide
2. Procedural Instructions (Proposals)
3. DHS Report
Questions
Group 1:
1.1
1.2
Company Certification Information - This section is not scored
State of Incorporation
Date of Incorporation
Required Questions
08 November 2019
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
Group 2:
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS
279A.120, of the State of (ENTER STATE) and has not discriminated against any minority,
women, or emerging small business enterprises certified under ORS 200.055 or a business
enterprise that is owned or controlled by or that employs a disabled veteran as defined in
ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.
Enter State:
Where Proposer is unable to certify to any of the statements in Proposer Representations and
Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.
The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal
participants and agents has or has had the following relationships with the specific firm(s)/individual(s),
identified below, which may be determined to be an organizational conflict of interest. I understand that
based on the information provided by Proposer, Multnomah County may exclude the Proposer from
further consideration and may withdraw its selection if the real or apparent organizational conflict of
interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the
relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:
Upload additional explanation as needed
Name of person submitting the Proposal:
Title of person submitting the Proposal:
I represent that I am at least eighteen (18) years of age.
I represent that the printing of my name and the submittal of a Proposal is intended to
authenticate this writing and to have the same force and effect as my manual signature.
I represent that I am either authorized to bind the Proposer, or that I am submitting the
Proposal on behalf of and at the direction of the Proposer's representative authorized to
contractually bind the Proposer.
I represent that the Proposer and/or its applicable representative(s) has reviewed the
information contained in this Proposal and that the information submitted is accurate.
Solution and Supplier Research (Unscored)
Please describe in detail your experience in deploying radio technology, including handheld
units and antennas.
Upon review of the DHS report (found in BUYER ATTACHMENTS) please describe your
recommended approach to mitigating the identified risks including estimated associated
costs and time required for implementation. Include in the recommendation the anticipated
life of the solution.
1. Identify the various options, taking into account the latest technology, interoperability with
other relevant agencies and the direction of the industry
2. Provide a list of the components
3. Prioritize the implementation(s)
Please identify any cooperative agreements you are party to that are available to the County
for use.
Provide references for similar sized project you have completed.
Does your company perform installation including tower climbing? If not, is there a third
party vendor you work with? Please list any cooperative agreements that include any
preferred third party vendors you might use.
Is there a special ordering timeline or is the equipment generally available?
Is your company an authorized reseller of the recommended equipment? If not, what
cooperative agreements are you aware of for any equipment recommended?
Does your company perform maintenance repairs, firmware updates, and or warranty claims
with your selected product(s)?
08 November 2019
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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