Master Planning Consultant Services for Vance Properties

Agency: Multnomah County
State: Oregon
Level of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • Q - Medical Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD12997826907637375
Posted Date: Apr 7, 2019
Due Date: Apr 15, 2019
Solicitation No: RFP-169-2019
Source: Members Only
The Multnomah County is seeking Professional services to guide the creation of an innovative Master Plan for the future Development of the Vance Properties.
Open
2/8/2019 12:00 PM PST
Close
4/15/2019 4:00 PM PDT
Type
RFP
Number
RFP-169-2019
Contact

Attachment Preview

Master Planning Consultant Services for Vance Properties
The Multnomah County is seeking Professional services to guide the creation of an innovative Master Plan for the
future Development of the Vance Properties.
Open
Close
2/8/2019 12:00 PM PDT
4/15/2019 4:00 PM PDT
Type
Number
Currency
Request for Proposal (RFP)
RFP-169-2019
US Dollar
Sealed Until 4/15/2019 4:00 PM PDT
Contacts
Anthony Blackmon
anthony.blackmon@multco.us
Phone +1 503-988-9287 ext. 89287
Payment
Terms
Commodity Codes
Commodity Code
80101599
81100100
81101508
Description
Consulting Services, General
Professional Engineering Services
Architectural Engineering Services
0% 0, Net 30
Description
28 March 2019
PRE-PROPOSAL CONFERENCE:
There will be an optional pre-proposal conference for this sourcing event on February 21st at 11:00 A.M. at the John B. Yeon
Annex; 1600 SE 190th Portland, OR 97233.
Attendance is: Optional
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
The Multnomah County Department of County Assets, Facilities and Property Management seeks to engage with a highly
qualified team to guide the creation of an innovative Master Plan and development options for the Vance Properties. It is the
intent of the County that the Master Plan will facilitate county program requirements, serve the local community, and address
environmental issues.
BACKGROUND
The Vance properties are located within the City of Gresham, Oregon in the Rockwood and Centennial neighborhoods.
Multnomah County acquired the properties between 1941 - 1961 from private landowners to support the County's
Transportation operations.
In the early 1940’s there were quarry operations on several western areas of the properties with some that were later converted
to a municipal landfill in the 1960s. These landfill operations ceased by the mid- 1970s. The closed landfill may contain
municipal waste, stumps, brush or any other materials that were permitted to be accepted at a municipal waste facility prior to
the mid 1970s. To the best of the County's knowledge, these facilities were developed without a barrier between the landfill
waste and native soil.
Between 1979 - 1981, the Yeon building was completed and that included transferring municipal waste from the east side of SE
190th to the west side where it was added to an existing closed landfill. A venting system for landfill gases was installed in
compliance with the contemporary regulatory requirements.
In 1974, Multnomah County created Vance Park along 182nd Avenue, and developed it as a Neighborhood park. The park was
to be temporary. In 1988, Multnomah County entered into an Intergovernmental Agreement (IGA) for the management of
Vance Park. The IGA is attached as "Vance Park IGA." Park use continues as a community benefit to this day.
The entire property is approximately 90 acres; Vance Park is 14 Acres, Vance Pit is 53 Acres and the Yeon Area is 23 Acres.
This process is of interest to the State of Oregon Regional Solutions. The County project team is engaged with the Regional
Solutions team.
The County commissioned a Phase 1 Environmental Assessment in 2010 and continues to evaluate the physical and
environmental characteristics of the properties.
INTRODUCTION AND PROGRAM HISTORY
See background and scope.
GOALS, VALUES AND OTHER IMPORTANT CONSIDERATION
The County values, supports and nurtures diversity, and will have the expectation that any firm contracting with the County will
become a partner in fostering diversity with dignity and respect.
TARGET POPULATION SERVED
Multnomah County Citizens.
GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS
Geographic location and borders/limitations map is located within the buyer attachments of the sourcing event labeled as
"Geogrpahic Borders/Limitations and Service Areas".
FUNDING
Funding of the work described in this RFP is not guaranteed. Fluctuations in funding year to year should be expected. The
County cannot assure that any particular level of work will be assigned and the contract will permit the County to add or remove
work as necessary depending on availability of funding.
SCOPE OF SERVICES
The purpose of this project is to develop an innovative Master Plan for the Vance properties that will support current and future
County programs, address existing environmental issues and incorporate an environmental mitigation strategy for future
uses. The outcome will be a potential redevelopment that optimizes County needs, reflects County values, and provides
community benefits.
SERVICES NEEDED
Environmental, Site and Code Assessments:
These will include a wide range of technical and non-technical assessments. These assessments will form the core of
information needed to develop the Master Plan alternatives.
Internal and External Stakeholder Outreach:
Develop an understanding of current and future County programs that would benefit from this development. These properties
are adjacent to residential neighborhoods and close to the core of the Rockwood neighborhood. There will be extensive
engagement with both community and agency partners.
28 March 2019
Master Plan Development:
The Master Plan process assumes the development of Master Plan alternatives that will be refined to develop a preferred option
and then final Master Plan to support future County operational needs and provide a strong community benefit.
Implementation Plan Development:
The implementation plan will include a proposed phased site development plan that will account for the environmental,
infrastructure, financing options and impacts on County Programs and the Community.
PROJECT DELIVERABLES
Provide a Gap analysis of the existing environmental reports and historical information presently available for the site to
determine suspected missing information requiring additional investigation. Prepare a listing of additional services with
estimated costs to provide the necessary information to complete an environmental assessment of the existing site as well as
proposed future uses of the site.
Provide analysis of use/zoning entitlements and restrictions.
Create a 3D model of the existing conditions, highlighting problem and questionable areas as well as areas that can be
developed for community and County uses.
Provide a Stormwater plan that address the complexity of the existing site (slope, environmental constraints, zoning and
code required upgrades) as well as supports the identified future uses of the site.
Provide a site plan to determine options for mitigating liability with the slope that is at the edge of Vance Park.
Apply environmental public health and environmental justice practices to the site development.
Create a plan for community engagement in the development of the site that allows for the dissemination of information
to the community as well as providing community feedback and interaction. This plan should include partner agencies
such as the City of Gresham and Oregon’s Regional Solutions.
Identify other potential developmental and site use opportunities both internal to the County and external that will
enhance the site for County and community uses.
DESIRED PROJECT OUTCOMES
A Master Plan that:
Will support the current and projected business and programming needs of the Multnomah County departments and non
departmental occupants proposed for the Vance complex.
Will provide options for the development of the site including a work plan detailing required steps including zoning
changes, construction & project phasing, necessary environmental remediations, any other major impact to the
completion of the project or community impact, and potential financing options.
Will support the Mission, Values, and Objectives of Multnomah County.
An Implementation Plan that:
Provides the roadmap to successfully achieve the Master Plan.
TECHNICAL OR REQUIRED SERVICES
Professional services required are likely to include: environmental site and geotechnical assessments; urban design, site design
and green building and green site development practices; sustainable stormwater; project management; and stakeholder and
community engagement. The successful Proposer shall perform the tasks listed below for this project, and shall be expected to
work closely with designated County personnel to accomplish these goals. The timeline for deliverables is addressed in the
Deliverables section of this RFP. This RFP proposes a collaborative project approach that includes a detailed needs assessment,
followed by the development of master plan alternatives, the identification of a preferred master plan, an2d8tMhearcdhe2v0e1l9opment of
an implementation plan that provides a roadmap for the development of the properties.
Task 1: Project Initiation
Task 2: Existing Conditions and Needs Assessments
Task 3: Develop Master Plan Alternatives
Task 4: Develop a Preferred Master/Implementation and a Final Master/Implementation Plan
Task 5: Project Management and Administration
Alternate approaches may be provided in proposals, with an explanation of their benefits and advantages.
Task 1: Project Initiation – The goal of this phase is to establish the project management structure and the shared work plan
for the project.
1. Hold a kick-off meeting with the County Project Team, which is comprised of key County staff, and the Successful
Proposer’s project team. The Successful Proposer will develop the agenda and presentation in coordination with the
County’s Project Manager; facilitate the meeting; and produce meeting notes.
2. Within thirty (30) days of contract execution the core consulting team shall participate in one site tour in order to
understand the County’s needs and concerns. Additional site visits and tours of specific sections are anticipated and
expected throughout the course of the project.
3. Develop and propose a schedule to complete the final Master Plan and Implementation Plan within 18 months of the
contract start date. The County Project Team and the Project Manager shall have a set amount of time to review the
schedule, before the acceptance of the schedule. The Successful Proposer and Project Manager will cooperatively
manage and refine the schedule as needed and as appropriate during the project. The schedule must assume the need for
internal and external review, as appropriate.
4. Develop a data collection and an internal and external engagement plan to support the project.
a. The data collection plan should include a working list of the information needed to support the project and
recommendations for how that information should be collected. The data collection plan should include a list of
site assessments needed to meet the desired outcomes for this project, and estimated costs to complete any
technical assessments, which will be part of the total project cost. A timeline must be included.
b. The internal engagement plan needs to include a recommended process for working with County programs to
identify their needs, prioritizing these needs; and for presenting that information to the project team in formats
that support efficient and informed decision-making.
c. The external engagement plan should include recommendations for the types of outreach and engagement needed
to support the project at the master planning phase. The County Project Team will assist in identifying the key
stakeholders.
Task 2: Existing Conditions and Needs Assessments – The goal of this phase is to develop a shared and documented
understanding of site conditions; highlight major issues; and provide data to support the master plan alternatives, and the
preferred master plan/implementation plan.
Performance measures will be negotiated at the time of contracting.
1. Evaluate existing conditions, prior studies and evaluations. Develop a clear understanding of prior property utilizations
and present condition assessments.
2. Identify any additional assessments and studies to be performed in order to inform the master planning alternative
options. Provide rationale and budgets for additional studies.
3. Assist in developing funding strategies for the additional assessment and integrate this work into the overall project
schedule.
Task 3: Develop Master Plan Alternatives – The purpose of the Master Plan alternatives is to present different physical
approaches to site development and understand the relative costs, benefits, disadvantages and advantages of those plans and
approaches.
28 March 2019
1. After collaborating with County Departments and Community Partners, identify the existing and projected needs that
these groups have communicated for inclusion into the master plan alternatives.
2. Build master plan alternatives that include both complementary and competing utilization options for the site that will
maximize the property’s usability within budgetary restraints.
Task 4: Develop a Preferred Master/Implementation Plan and a Final Master/Implementation Plan – The goal of this
phase is to develop a shared approach to prioritizing what needs to be included in the final plan, and to develop a final master
plan/implementation plan.
1. In collaboration with stakeholders, design a preferred master/implementation plan and a final master/implementation
plan that incorporates agreed upon master plan alternatives with any additional issues or concepts that stakeholders have
brought forward that may impact the plans within existing budgetary restraints.
2. Include in the preferred master/implementation and a final master/implementation plans agreed upon site environmental
mitigation, enhancements, or continuation of existing conditions that will promote the final or preferred
master/implementation plans. This portion of the plans will include stormwater plans as required to meet local, state and
county requirements.
3. Upon determination of the Preferred Master/Implementation and Final Master/Implementation plans the successful
proposer will prepare a formal presentation of both plans to be presented individually to the Board of County
Commissioner and local community organizations.
Task 5: Project Management and Administration – As needed to support the Successful Proposer’s team and to coordinate
with the Project Manager and County Project Team to fulfill the scope of work, meet technical requirements, and complete
paperwork, as required by this contract. The Successful Proposer shall participate in bi-weekly calls or meetings with the Project
Manager and the County Project Team. More frequent or as-needed meetings may be necessary.
FISCAL REQUIREMENTS AND REPORTING
See Deliverables.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
Performance measures will be negotiated at the time of contracting.
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal.
Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation
schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a
contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest
scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.
CONTRACT AWARD
Through this RFP process, the County is seeking to award one contract. Award, as determined by the County, will be made to
the responsible Proposer whose Proposal the County determines is most advantageous to the County based on the evaluation
process and evaluation factors described in this RFP.
CONTRACT TERM
The Contract term will be until the Project is complete. This will be negotiated at the time of contracting.
COMPENSATION AND METHOD OF PAYMENT
Proposer shall provide an aggregate not-to-exceed cost of service at a blended rate with total estimated hours to complete the
work. As backup to the total not to exceed cost of service and estimated hours, provide the names and function of each staff
member working the project with their billable hourly rate and number of estimated billable hours they would be providing
work on the engagement.
Travel expenses and other reimbursable costs will not be reimbursed separately and should be included in the price of the
services.
COOPERATIVE PURCHASING
Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms,
conditions and prices of the original contract Pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the
terms, conditions and prices of the original contract.
INSURANCE REQUIREMENTS
Minimum insurance requirements:
Type of Insurance
Per Occurrence Aggregate
Commercial Gen Liability $1,000,000 $2,000,000
Commercial Auto Liability $1,000,000 Not Required
Workers Compensation $500,00
Not Required
TJOheINCTouPnRtyOwPiOllScAonLsSider joint proposals from new and existing suppliers. Joint proposals may take the form of partnerships,
general contractor/subcontractor arrangements or entities formed by new and existing suppliers. If an28yMsaurcchh20a1r9rangement is
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