City of Warwick (District 6) Gasoline, Low Sulfur Diesel & Ultra Low Sulfur Diesel Fuel

Agency: City of Warwick
State: Rhode Island
Level of Government: State & Local
Category:
  • 91 - Fuels, Lubricants, Oils, and Waxes
Opps ID: NBD13143905681157046
Posted Date: Jan 12, 2021
Due Date: Jan 26, 2021
Solicitation No: 2021-240
Source: Members Only

City of Warwick (District 6) Gasoline, Low Sulfur Diesel & Ultra Low Sulfur Diesel Fuel






Bid Number:
2021-240
Start / End Dates & Times:
01/12/2021 - 10:30am to 01/26/2021 - 11:00am
Bid: Open
Addendum(s):

Sealed bids will be received by the Purchasing Division, Warwick City Hall, 3275 Post Road, Warwick, Rhode Island 02886 up until 11:00 AM, Tuesday, January 26, 2021. The bids will be opened publicly commencing at 11:00 AM on the same day in the Lower Level Conference Room, Warwick City Hall. Due to COVID-19, only one (1) person from each company may attend the bid opening. Employees and visitors must adhere to social distance guidelines. All visitors are advised to wear masks or face coverings at all times.





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Patricia A. Peshka
Frank J. Picozzi
Purchasing Agent
Mayor
City of Warwick
Purchasing Division
3275 Post Road
Warwick, Rhode Island 02886
Tel (401) 738-2013
Fax (401) 737-2364
The following notice is to appear on the City of Warwick’s website Tuesday, January 12,
2021.The website address is http://www.warwickri.gov/bids.
CITY OF WARWICK
BIDS REQUESTED FOR
Bid2021-240 City of Warwick (District 6) Gasoline, Low Sulfur Diesel & Ultra Low Sulfur
Diesel Fuel
Specifications are available in the Purchasing Division, Warwick City Hall, Monday
through Friday, 8:30 AM until 4:30 PM on or after Tuesday, January 12, 2021. Please note
that our office will be closed on January 18, 2021 and will reopen on January 19, 2021.
Sealed bids will be received by the Purchasing Division, Warwick City Hall, 3275 Post
Road, Warwick, Rhode Island 02886 up until 11:00 AM, Tuesday, January 26, 2021. The
bids will be opened publicly commencing at 11:00 AM on the same day in the Lower Level
Conference Room, Warwick City Hall. Due to COVID-19, only one (1) person from each
company may attend the bid opening. Employees and visitors must adhere to social
distance guidelines. All visitors are advised to wear masks or face coverings at all times.
Awards will be made on the basis of the lowest evaluated or responsive bid price.
Please note that no bids can be accepted via email or fax.
The City of Warwick, in addition to soliciting bids in response to this bid, may consult, consider,
and make an award for any and all open bid offers for a comparable unit as sought herein at the
following websites:
RI State MPA: https://www.ridop.ri.gov/contract-portal/
NASPO: https://www.naspo.org/
NJPA (National Joint Powers Alliance): https://www.njpacoop.org/cooperative-purchasing
MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/
Individuals requesting interpreter services for the hearing impaired must notify the
Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.
Original Signature on File
Patricia A. Peshka
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
Acknowledgement of Addendum (if applicable)
Addendum Number
Signature of Bidder
_______________
____________________
_______________
____________________
COMPANY NAME: _______________________________________
COMPANY ADDRESS: ____________________________________
COMPANY ADDRESS: ____________________________________
BIDDER'S SIGNATURE: __________________________________
BIDDER'S NAME (PRINT): ________________________________
TITLE: ___________________ TEL. NO.: ___________________
EMAIL ADDRESS: _______________________________________*
*Please include your email address. Future bids will be emailed, unless otherwise noted.
===============================================================
II. AWARD AND CONTRACT:
The CITY OF WARWICK, acting as duly authorized through its Purchasing
Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with
the above party to pay the bid price upon completion of the project or receipt of the goods
unless another payment schedule is contained in the specifications. All terms of the
specifications, both substantive and procedural, are made terms of this contract.
DATE: ___________________________ ___________________________________
Bid2021-240
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
CERTIFICATION & WARRANT FORM*
This form must be completed and submitted with sealed bid.
Failure to do so will result in automatic rejection.
Any and all bids shall contain a certification and warrant that they comply with all relevant and
pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-
Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of
this warranty and representation by a bidder at the time of the bid or during the course of the
contract, included, but not limited to negligent acts, either directly or indirectly through agents
and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required
to reimburse the City for any and all costs incurred by the City, including reasonable attorney fees,
to prosecute and/or enforce this provision.
___________________________________________
Signature
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
Address
______________________
Date
*This form cannot be altered in any way
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CITY OF WARWICK
NOTICE TO BIDDERS
Bid2021-240 City of Warwick (District 6) Gasoline, Low Sulfur Diesel & Ultra Low Sulfur
Diesel Fuel
If you received this document from our homepage or from a source other than the City of
Warwick Purchasing Division, please check with our office prior to submitting your bid to
ensure that you have a complete package. The Purchasing Division cannot be responsible
to provide addenda if we do not have you on record as a plan holder.
Bids received prior to the time of the opening will be securely kept, unopened. No
responsibility will be attached to an officer or person for the premature opening of a bid not
properly addressed and identified. No bids will be accepted via facsimile or email.
The opening of bids will be in the order established by the posted agenda and the agenda
will continue uninterrupted until completion.
Once an item has been reached and any bids on that item has been opened, no other bids
on that item will be accepted and any such bid will be deemed late.
The contractor will not discriminate against any employee or applicant for employment
because of physical or mental handicap for any position for which the employee or
applicant is qualified and that in the event of non-compliance the City may declare the
contractor in breach and take any necessary legal recourse including termination or
cancellation of the contract.
A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a
pecuniary interest in the bid or has participated in contract negotiations on the part of the
City, that the bid is made in good faith without fraud, collusion, or connection of any kind
with any other bidder for the same call for bids, and that the bidder is competing solely in
his own behalf without connection with, or obligation to, any undisclosed person or firm.
All bids should be submitted with one (1) original and one (1) copy in a sealed envelope,
which should read: YOUR COMPANY NAME plainly marked on the exterior of the
envelope as well as Bid2021-240 City of Warwick (District 6) Gasoline, Low Sulfur
Diesel & Ultra Low Sulfur Diesel Fuel.
All proposals submitted become the property of the City and will not be returned. If the
company intends to submit confidential or proprietary information as part of the proposal,
any limits on the use or distribution of that material should be clearly delineated in
writing. This information should be submitted in a sealed envelope, clearly labeled
confidential and where it should be submitted in the response. Please be advised of the
Freedom of Information Act as it may pertain to your submittal.
Should you have any questions, please contact Christy Moretti, DPW, 925 Sandy Lane,
Warwick, RI at 401-921-9602, and/or Asst. Chief Umbenhauer, Fire Department, at 401-468-
4063 and/or Major Lori Michailides, Police Department, at 401-468-4230 and/or Dana
DiScuillo, Sewer Authority, at 401-468-4714.
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All bids should be written in ink or typed. If there is a correction with whiteout, the
bidder must initial the change.
Negligence on the part of the bidder in preparing the bid confers no rights for the
withdrawal of the bid after it is open.
Any deviation from the specifications must be noted in writing and attached as part of the
bid proposal. The bidder must indicate the item or part with the deviation and indicate
how the bid will deviate from specifications.
The IRS Form W-9 available on www.warwickri.gov should be completed and submitted
with the bid if the bidder falls under IRS requirements to file this form.
The successful bidder must provide the City of Warwick with an original Certificate of
Insurance for General & Automobile Liability in a minimum amount of $1 million. The
certificate of insurance must name the City of Warwick as the additional insured and so
stated on the certificate with the bid name and bid number. It is the vendor’s
responsibility to provide the City of Warwick with an updated certificate of insurance
upon expiration of the original certificate.
For a bid to be awarded to a corporation, limited liability company or other legal entity,
prior to commencing work under the awarded bid, that corporation, company or legal
entity may be required to provide to the Purchasing Agent a Certificate of Good
Standing dated no more than thirty (30) days prior to the date upon which the bid
approval was made.
The successful bidder will provide said Certificate of Insurance and Certificate of
Good Standing within ten (10) calendar days after notification or the City reserves the
right to rescind said award.
Prices to be held firm April 10, 2021 through April 9, 2022. Term contracts may be extended
for one (1) additional term upon mutual agreement unless otherwise stated.
The contractor must carry sufficient liability insurance and agree to indemnify the city against
all claims of any nature, which might arise as a result of his operations or conduct of work.
The City is exempt from the payment of the Rhode Island Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.
The Purchasing Agent reserves the right to reject any and all bids, to waive any minor
deviations or informalities in the bids received, and to accept the bid deemed most
favorable to the interest of the City.
The successful bidder must comply with all Rhode Island Laws applicable the public
works projects, including, but not limited to provisions of Chapter 13 of Title 37 of the
Rhode Island General Laws, pertaining to prevailing wage rates, and all other applicable
local, state and federal laws.
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