Property and Caualty Services

Agency: State Government of Tennessee
State: Tennessee
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD13285586498842102
Posted Date: Jan 31, 2019
Due Date: Feb 8, 2019
Solicitation No: RFQ 33501-192002
Source: Members Only

Attachment Preview

09-20-18 RFQ
STATE OF TENNESSEE
CENTRAL PROCUREMENT OFFICE
REQUEST FOR QUALIFICATIONS
FOR
PROPERTY AND CASUALTY
INSURANCE ACTUARIAL SERVICES
RFQ # 33501-192002
TABLE OF CONTENTS
SECTIONS:
1. Introduction
2. RFQ Schedule of Events
3. Response Requirements
4. General Information & Requirements
5. Procurement Process & Contract Award
ATTACHMENTS:
A. Technical Response & Evaluation Guide – Mandatory Requirement Items
B. Technical Response & Evaluation Guide – General Qualifications &
Experience Items
C. Technical Response & Evaluation Guide – Technical Qualifications,
Experience & Approach Items
D. RESERVED
E. Statement of Certifications & Assurances
F. Reference Questionnaire
G. Pro Forma Contract
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1.
INTRODUCTION
09-20-18 RFQ
The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”
issues this Request for Qualifications (“RFQ”) to define mandatory goods or services
requirements; solicit responses; detail response requirements; and, outline the State’s process for
evaluating responses.
Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or
services at the most favorable, competitive prices and to give ALL qualified respondents,
including those that are owned by minorities, women, service-disabled veterans, persons with
disabilities, and small business enterprises, the opportunity to do business with the state as
contractors or subcontractors.
1.1. Statement of Procurement Purpose
This RFQ is issued in order to award a contract to provide actuarial services assigned by the
Policy Analysis Section of the Division of Insurance of the Department of Commerce and
Insurance for property and casualty insurance policies. Such services are set forth in Section A
of Attachment G of this RFQ and will include, but are not limited to, representing the Department
as an expert witness at rate hearings and other property and casualty insurance actuarial
services.
1.1.2. Pursuant to Tennessee Code Annotated § 12-3-103 (a) which prohibits the competitive
solicitation of professional services with high ethical standards, costs cannot be evaluated for the
services sought with this solicitation.
1.2. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,
potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond
in the form of a simple e-mail or other written communication. Such notice should include the
following information: the business or individual’s name (as appropriate), a contact person’s name
and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail
address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;
however, it is necessary to ensure receipt of notices and communications relating to this RFQ.
1.3. Definitions and Abbreviations
ACAS
FCAS
NCCI
MAAA
TERM
DEFINITION
Associate of the Casualty Actuarial Society
Fellow of the Casualty Actuarial Society
National Council on Compensation Insurance
Member of the American Academy of
Actuaries
RFQ # 33501-192002
1
2.
RFQ SCHEDULE OF EVENTS
09-20-18 RFQ
The following schedule represents the State’s best estimates for this RFQ; however, the State
reserves the right, at its sole discretion, to adjust the schedule at any time, or cancel and reissue
a similar solicitation. Nothing in this RFQ is intended by the State to create any property rights or
expectations of a property right in any Respondent.
EVENT
1. RFQ Issued
2. Disability Accommodation Request Deadline
3. Notice of Intent to Respond Deadline
4. Written “Questions & Comments” Deadline
5.
State response to written “Questions &
Comments”
6. RFQ Technical Response Deadline
7. RFQ Negotiations
8.
State Notice of Qualified Respondent(s)
Released
9. End of Open File Period
10. Respondent Contract Signature Deadline
11. Anticipated Start Date
TIME
(Central
Time
Zone)
2:00 p.m.
2:00 p.m.
2:00 p.m.
2:00 p.m.
DATE
(all dates are State
business days)
January 7, 2019
January 10, 2019
January 11, 2019
January 18, 2019
January 31, 2019
February 8, 2019
March 6, 2019
March 8, 2019
March 15, 2019
March 29, 2019
July 1, 2019
RFQ # 33501-192002
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3.
RESPONSE REQUIREMENTS
09-20-18 RFQ
3.1. Response Contents: A response to this RFQ should address the following:
3.1.2.
Mandatory Requirements: This section details the mandatory technical, functional, and
experience requirements that must be demonstrated in the response to this RFQ in order
to be passed on to Phase II of the Technical Response evaluation. A Respondent must
duplicate and use RFQ Attachment A as a guide to organize responses for the
Mandatory Requirements of the RFQ response. The Respondent should reference the
page location of the information within the response in the indicated column of the table.
This section is included in the State’s evaluation as to whether or not a Respondent
meets mandatory qualifications (Phase I).
3.1.3.
General Qualifications & Experience: This section is included in the State’s evaluation of
Phase II of the Technical Response Evaluation and details general information and
qualifications that must be demonstrated in the response to this RFQ. A Respondent
must duplicate and use RFQ Attachment B as a guide to organize responses for this
portion of the RFQ response. The Respondent should reference the page location of the
information within the response in the indicated column of the table.
3.1.4.
Technical Qualifications, Experience & Approach: This section is also included in the
State’s evaluation of Phase II of the Technical Response Evaluation and details technical
qualifications, experience, and approach items that must be demonstrated in the
response to this RFQ. A Respondent must duplicate and use RFQ Attachment C as a
guide to organize responses for this portion of the RFQ response. The Respondent
should reference the page location of the information within the response in the indicated
column of the table.
3.2. Response Delivery Location
A Respondent must ensure that the State receives a Response to this RFQ no later than the
Response Deadline time and dates detailed in the RFQ § 2, Schedule of Events. All responses
must be delivered to:
Mike Bentheimer
Central Procurement Office
312 Rosa L. Parks Avenue, 3rd Floor
Nashville, Tennessee 37243
mike.bentheimer@tn.gov
Telephone (615) 532-1922
3.3. Response Format
3.3.2. A Respondent must ensure that the original response meets all form and content
requirements detailed within this RFQ.
3.3.3. A Respondent must submit original response documents and copies as specified below.
3.3.3.1. Technical Response
One (1) original Technical Response paper document clearly labeled:
“RFQ #33501-192002 TECHNICAL RESPONSE ORIGINAL”
and five (5) copies of the Technical Response each in the form of one (1) digital
document in “PDF” format properly recorded on its own otherwise blank,
standard CD-R recordable disc or USB flash drive labeled:
“RFQ #33501-192002 TECHNICAL RESPONSE COPY”
RFQ # 33501-192002
3
09-20-18 RFQ
The digital copies should not include copies of sealed customer references or
cost information in the general and technical evaluation phase. However, any
other discrepancy between the paper response document and digital copies may
result in the State rejecting the response as nonresponsive.
3.4. Response Prohibitions: A response to this RFQ shall not:
3.4.2. Restrict the rights of the State or otherwise qualify the response to this RFQ;
3.4.3. Include, for consideration in this procurement process or subsequent contract
negotiations, incorrect information that the Respondent knew or should have known was
materially incorrect;
3.4.4. Include more than one response, per Respondent, to this RFQ;
3.4.5. Include any information concerning costs (in specific dollars or numbers) associated with
the Technical Response;
3.4.6. Include the respondent’s own contract terms and conditions (unless specifically
requested by the RFQ); or
3.4.7. Include the respondent as a prime contractor while also permitting one or more other
respondents to offer the respondent as a subcontractor in their own responses.
3.5. Response Errors & Revisions
A Respondent is responsible for any and all errors or omissions in its response to this RFQ. A
Respondent will not be allowed to alter or revise its response after the Response Deadline time
and dates as detailed in RFQ § 2, Schedule of Events, unless such is formally requested in
writing by the State (e.g., through a request for clarification, etc.).
3.6. Response Withdrawal
A Respondent may withdraw a response at any time before the Response Deadline time and
date as detailed in RFQ § 2, Schedule of Events, by submitting a written signed request by an
authorized representative of the Respondent. After withdrawing a response, a Respondent may
submit another Response at any time before the Response Deadline time and date as detailed in
RFQ § 2, Schedule of Events.
3.7. Response Preparation Costs
The State will not pay any costs associated with the preparation, submittal, or presentation of any
response. Each Respondent is solely responsible for the costs it incurs in responding to this
RFQ.
RFQ # 33501-192002
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