Production of State Regulatory Guides for the Hunting/Trapping Fishing Seasons

Agency: State Government of Tennessee
State: Tennessee
Level of Government: State & Local
Category:
  • 76 - Books, Maps, and Other Publications
Opps ID: NBD13285706463636357
Posted Date: Feb 8, 2019
Due Date: Mar 8, 2019
Solicitation No: RFP 32801-00956
Source: Members Only
Document ID&Hyperlink Posted or Updated Event Title
RFP 32801-00956 2/8/2019 Production of State Regulatory Guides for the Hunting/Trapping Fishing Seasons

Attachment Preview

02-15-18 RFP
STATE OF TENNESSEE
TENNESSEE WILDLIFE RESOURCES AGENCY
REQUEST FOR PROPOSALS
FOR
PRODUCTION OF STATE REGULATORY GUIDES FOR THE
HUNTING/TRAPPING, FISHING SEASONS
RFP # 32801-00956
RFP CONTENTS
SECTIONS:
1.
INTRODUCTION
2.
RFP SCHEDULE OF EVENTS
3.
RESPONSE REQUIREMENTS
4.
GENERAL CONTRACTING INFORMATION & REQUIREMENTS
5.
EVALUATION & CONTRACT AWARD
ATTACHMENTS:
6.1. Response Statement of Certifications & Assurances
6.2. Technical Response & Evaluation Guide
6.3. Cost Proposal & Scoring Guide
6.4. Reference Questionnaire
6.5. Score Summary Matrix
6.6. Pro Forma Contract
1.
INTRODUCTION
The State of Tennessee, Tennessee Wildlife Resources Agency, hereinafter referred to as “the State,”
issues this Request for Proposals (RFP) to define minimum contract requirements; solicit responses;
detail response requirements; and, outline the State’s process for evaluating responses and selecting a
contractor to provide the needed goods or services.
Through this RFP, the State seeks to procure necessary goods or services at the most favorable,
competitive prices and to give ALL qualified respondents, including those that are owned by minorities,
women, service-disabled veterans, persons with disabilities and small business enterprises, an
opportunity to do business with the state as contractors, subcontractors or suppliers.
1.1.1. Statement of Procurement Purpose
The State intends to secure a contract for production of its regulatory guides (i.e. hunting and fishing). In
an effort to significantly offset the production costs, the Contractor will be allowed to sell appropriate
advertising within the respective guides as provided by TCA Section 70-1-302(f). Details regarding the
layout, sale of advertising, printing, and distribution of the guides, as well as numbers of guides and the
distribution schedule, are set forth in Section A of the pro forma contract, included in this RFP.
1.2. Scope of Service, Contract Period, & Required Terms and Conditions
The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:
Scope of Services and Deliverables (Section A);
Contract Period (Section B);
Payment Terms (Section C);
Standard Terms and Conditions (Section D); and,
Special Terms and Conditions (Section E).
The pro forma contract substantially represents the contract document that the successful Respondent
must sign.
1.3. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the
Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,
or any other classification protected by federal, Tennessee state constitutional, or statutory law. The
Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post
in conspicuous places, available to all employees and applicants, notices of nondiscrimination.
1.4. RFP Communications
1.4.1. The State has assigned the following RFP identification number that must be referenced in all
communications regarding this RFP:
RFP # 32801-00956
1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee
except as detailed below may result in disqualification from consideration under this
procurement process.
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the
following person designated as the Solicitation Coordinator:
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Nicholas Edwards
Sourcing Analyst Team Lead
Central Procurement Office
Tennessee Tower, 3rd Floor
312 Rosa L. Parks Ave, Nashville, TN 37243
Phone: 615-741-1075
Nicholas.Edwards@tn.gov
1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
a. staff of the Governor’s Office of Diversity Business Enterprise for assistance
available to minority-owned, woman-owned, service-disabled veteran-owned,
businesses owned by persons with disabilities, and small businesses as well as
general, public information relating to this RFP (visit
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/governor-s-office-of-diversity-business-enterprise--godbe--/godbe-general-
contacts.html for contact information); and
b. the following individual designated by the State to coordinate compliance with the
nondiscrimination requirements of the State of Tennessee, Title VI of the Civil
Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated
federal regulations:
Sean M. Lenart
Human Resources Division
P.O. Box 40747
Nashville, TN 37204
(615)-253-4205
Sean.M.Lenart@tn.gov
1.4.3. Only the State’s official, written responses and communications with Respondents are binding
with regard to this RFP. Oral communications between a State official and one or more
Respondents are unofficial and non-binding.
1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,
including questions and requests for clarification, no later than the Written Questions &
Comments Deadline detailed in the RFP Section 2, Schedule of Events.
1.4.5.
Respondents must assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting from the
Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or
response to the State by a specified deadline is not a substitute for the State’s actual receipt of a
communication or response.
1.4.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond (refer
to RFP Section 1.7).
1.4.7.
The State reserves the right to determine, at its sole discretion, the method of conveying official,
written responses and communications related to this RFP. Such written communications may
be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other
means deemed reasonable by the State. For internet posting, please refer to the following
website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/supplier-information-/request-for-proposals--rfp--opportunities.html.
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1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP. The
State’s official, written responses will constitute an amendment of this RFP.
1.4.9.
Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will make
reasonable efforts to ensure the accuracy of such data or information, however it is the
Respondent’s obligation to independently verify any data or information provided by the State.
The State expressly disclaims the accuracy or adequacy of any information or data that it
provides to prospective Respondents.
1.5. Assistance to Respondents With a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participating in the RFP process. Prospective Respondents may contact
the Solicitation Coordinator to request such reasonable accommodation no later than the Disability
Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.6. Respondent Required Review & Waiver of Objections
1.6.1.
Each prospective Respondent must carefully review this RFP, including but not limited to,
attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,
comments, defects, objections, or any other matter requiring clarification or correction (collectively
called “questions and comments”).
1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide
them in writing to the State no later than the Written Questions & Comments Deadline detailed in
the RFP Section 2, Schedule of Events.
1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written Questions &
Comments Deadline.
1.7. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in
the form of a simple e-mail or other written communication). Such notice should include the following
information:
the business or individual’s name (as appropriate);
a contact person’s name and title; and
the contact person’s mailing address, telephone number, facsimile number, and e-mail address.
A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a
response, however, it is necessary to ensure receipt of any RFP amendments or other notices and
communications relating to this RFP.
1.8. Response Deadline
A Respondent must ensure that the State receives a response no later than the Response Deadline time
and date detailed in the RFP Section 2, Schedule of Events. The State will not accept late responses,
and a Respondent’s failure to submit a response before the deadline will result in disqualification of the
response. It is the responsibility of the Respondent to ascertain any additional security requirements with
respect to packaging and delivery to the State of Tennessee. Respondents should be mindful of any
potential delays due to security screening procedures, weather, or other filing delays whether foreseeable
or unforeseeable.
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2.
RFP SCHEDULE OF EVENTS
2.1. The following RFP Schedule of Events represents the State’s best estimate for this RFP.
1. RFP Issued
EVENT
TIME
(central time zone)
DATE
February 8, 2019
2. Disability Accommodation Request Deadline
2:00 p.m. February 13, 2019
3. Notice of Intent to Respond Deadline
2:00 p.m. February 14, 2019
4. Written “Questions & Comments” Deadline
2:00 p.m. February 19, 2019
5. State Response to Written “Questions & Comments”
February 26, 2019
6. Response Deadline
2:00 p.m. March 8, 2019
7. State Completion of Technical Response
Evaluations
March 18, 2019
8. State Opening & Scoring of Cost Proposals
2:00 p.m. March 19, 2019
9. Negotiations (Optional)
March 20, 2019 – March 22,
2019
10. State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection
2:00 p.m. March 25, 2019
11. End of Open File Period
April 1, 2019
12. State sends contract to Contractor for signature
April 3, 2019
13. Contractor Signature Deadline
2:00 p.m. April 8, 2019
2.2. The State reserves the right, at its sole discretion, to adjust the RFP Schedule of Events as it
deems necessary. Any adjustment of the Schedule of Events shall constitute an RFP amendment, and
the State will communicate such to prospective Respondents from whom the State has received a Notice
of Intent to Respond (refer to section 1.7).
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