A Web-Based Contomiing Education Tracking and Reporting System

Agency: State Government of Tennessee
State: Tennessee
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
  • R - Professional, Administrative and Management Support Services
  • U - Education and Training Services
Opps ID: NBD13285945866577892
Posted Date: Jan 30, 2019
Due Date: Feb 6, 2019
Solicitation No: RFP 33501-191002
Source: Members Only
Document ID&Hyperlink Posted or Updated Event Title
RFP 33501-191002
Amendment 1
1/30/2019-UPDATED A Web-Based Contomiing Education Tracking and Reporting System

Attachment Preview

02-15-18 RFP
STATE OF TENNESSEE
DEPARTMENT OF COMMERCE AND INSURANCE
REQUEST FOR PROPOSALS
FOR
A WEB-BASED CONTINUING EDUCATION TRACKING AND
REPORTING SYSTEM
RFP # 33501-191002
RFP CONTENTS
SECTIONS:
1.
INTRODUCTION
2.
RFP SCHEDULE OF EVENTS
3.
RESPONSE REQUIREMENTS
4.
GENERAL CONTRACTING INFORMATION & REQUIREMENTS
5.
EVALUATION & CONTRACT AWARD
ATTACHMENTS:
6.1. Response Statement of Certifications & Assurances
6.2. Technical Response & Evaluation Guide
6.3. Reserved
6.4. Reference Questionnaire
6.5. Score Summary Matrix
6.6. Pro Forma Contract
02-15-18 RFP
1.
INTRODUCTION
The State of Tennessee, Department of Commerce and Insurance, hereinafter referred to as “the State,”
issues this Request for Proposals (RFP) to define minimum contract requirements; solicit responses;
detail response requirements; and, outline the State’s process for evaluating responses and selecting a
contractor to provide the needed goods or services.
Through this RFP, the State seeks to procure necessary goods or services at the most favorable,
competitive prices and to give ALL qualified respondents, including those that are owned by minorities,
women, service-disabled veterans, persons with disabilities and small business enterprises, an
opportunity to do business with the state as contractors, subcontractors or suppliers.
1.1. Statement of Procurement Purpose
The Department of Commerce and Insurance, Regulatory Boards Division (“Division”) is responsible for
regulating several hundred thousand Tennesseans in their professions and businesses. The Commissioner
of the Department of Commerce and Insurance, boards, commissions, or other governmental entities
administratively attached to the Department of Commerce and Insurance, has statutory authority under
Tennessee Code Annotated Title 62, Title 20, or Title 16 to establish initial and continuing education
requirements for professionals who are licensed, registered, or certified (“licensees”) with the Division. These
requirements are established through rules and regulations promulgated in accordance with the provisions of
the Uniform Administrative Procedures Act.
Before receiving or renewing a license, certification, or registration, an applicant must provide proof of
completion of initial or continuing education coursework to the Division. The Department of Commerce and
Insurance intends to award one (1) contract to implement an electronic system to manage initial and
continuing education required for initial licensure and license renewal, streamline the education audit process,
and increase the population of audited licensees.
1.1.2. The RFP evaluation is based on qualifications, experience and technical approach. There is no Cost
Proposal for this RFP.
1.2. Scope of Service, Contract Period, & Required Terms and Conditions
The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:
Scope of Services and Deliverables (Section A);
Contract Period (Section B);
Payment Terms (Section C);
Standard Terms and Conditions (Section D); and,
Special Terms and Conditions (Section E).
The pro forma contract substantially represents the contract document that the successful
Respondent must sign.
1.3. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the
Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,
or any other classification protected by federal, Tennessee state constitutional, or statutory law. The
Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post
in conspicuous places, available to all employees and applicants, notices of nondiscrimination.
1.4. RFP Communications
RFP # 33501-191002
1
02-15-18 RFP
1.4.1. The State has assigned the following RFP identification number that must be referenced in all
communications regarding this RFP:
RFP # 33501-191002
1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee
except as detailed below may result in disqualification from consideration under this
procurement process.
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the
following person designated as the Solicitation Coordinator:
Stephanie Crenshaw, Assistant General Counsel
Department of Commerce and Insurance
500 James Robertson Parkway
Nashville, Tennessee 37243
ci.procurement@tn.gov
Telephone: (615) 741-9730
Fax: (615) 741-4000
1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
a. staff of the Governor’s Office of Diversity Business Enterprise for assistance
available to minority-owned, woman-owned, service-disabled veteran-owned,
businesses owned by persons with disabilities, and small businesses as well as
general, public information relating to this RFP
(visit https://www.tn.gov/generalservices/procurement/central-procurement-office--
cpo-/governor-s-office-of-diversity-business-enterprise--godbe--/godbe-general-
contacts.html for contact information); and
b. the following individual designated by the State to coordinate compliance with the
nondiscrimination requirements of the State of Tennessee, Title VI of the Civil
Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated
federal regulations:
Maliaka Bass, Deputy General Counsel
Department of Commerce and Insurance
500 James Robertson Parkway
Nashville, Tennessee 37243
Telephone (615) 741-2199
maliaka.bass@tn.gov
1.4.3. Only the State’s official, written responses and communications with Respondents are binding
with regard to this RFP. Oral communications between a State official and one or more
Respondents are unofficial and non-binding.
1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,
including questions and requests for clarification, no later than the Written Questions &
Comments Deadline detailed in the RFP Section 2, Schedule of Events.
1.4.5.
Respondents must assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting from the
Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or
response to the State by a specified deadline is not a substitute for the State’s actual receipt of a
communication or response.
RFP # 33501-191002
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02-15-18 RFP
1.4.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond (refer
to RFP Section 1.7).
1.4.7.
The State reserves the right to determine, at its sole discretion, the method of conveying official,
written responses and communications related to this RFP. Such written communications may
be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other
means deemed reasonable by the State. For internet posting, please refer to the following
website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/supplier-information-/request-for-proposals--rfp--opportunities.html.
1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP. The
State’s official, written responses will constitute an amendment of this RFP.
1.4.9.
Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will make
reasonable efforts to ensure the accuracy of such data or information, however it is the
Respondent’s obligation to independently verify any data or information provided by the State.
The State expressly disclaims the accuracy or adequacy of any information or data that it
provides to prospective Respondents.
1.5. Assistance to Respondents With a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participating in the RFP process. Prospective Respondents may contact
the Solicitation Coordinator to request such reasonable accommodation no later than the Disability
Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.6. Respondent Required Review & Waiver of Objections
1.6.1.
Each prospective Respondent must carefully review this RFP, including but not limited to,
attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,
comments, defects, objections, or any other matter requiring clarification or correction (collectively
called “questions and comments”).
1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide
them in writing to the State no later than the Written Questions & Comments Deadline detailed in
the RFP Section 2, Schedule of Events.
1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written Questions &
Comments Deadline.
1.7. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in
the form of a simple e-mail or other written communication). Such notice should include the following
information:
the business or individual’s name (as appropriate);
a contact person’s name and title; and
the contact person’s mailing address, telephone number, facsimile number, and e-mail address.
RFP # 33501-191002
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02-15-18 RFP
A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a
response, however, it is necessary to ensure receipt of any RFP amendments or other notices and
communications relating to this RFP.
1.8. Response Deadline
A Respondent must ensure that the State receives a response no later than the Response Deadline time
and date detailed in the RFP Section 2, Schedule of Events. The State will not accept late responses,
and a Respondent’s failure to submit a response before the deadline will result in disqualification of the
response. It is the responsibility of the Respondent to ascertain any additional security requirements with
respect to packaging and delivery to the State of Tennessee. Respondents should be mindful of any
potential delays due to security screening procedures, weather, or other filing delays whether foreseeable
or unforeseeable.
RFP # 33501-191002
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