County of Fairfax, Virginia
DATE: July 30, 2020
ADDENDUM NO. 3
ALL PROSPECTIVE OFFERORS
Personal Protective Equipment & Other Supplies & Equipment for Public Health
August 4, 2020 @ 2:00 P.M. EST
The referenced request for proposal is amended as follows:
1. Delete the words “Public Agency” listed in the Fairfax County Special Provisions, paragraph 5.4.b. RFP
2000003160 and Attachment A1 and replace with the words “customers of similar size and
complexity of Fairfax County.”
2. Refer to Attachment A for responses to the questions received via e-mail.
All other terms and conditions remain the same.
Yong Kim, CPPB
Contract Specialist II
THIS ADDENDUM IS ACKNOWLEDGED AND IS CONSIDERED A PART OF THE SUBJECT REQUEST FOR
Name of Firm
A SIGNED COPY OF THIS ADDENDUM SHOULD BE INCLUDED IN THE PROPOSAL PACKAGE OR
RETURNED PRIOR TO DUE DATE/TIME. FAILURE TO DO SO MAY RESULT IN THE REJECTION OF THE
NOTE: SIGNATURE ON THIS ADDENDUM DOES NOT SUBSTITUTE FOR YOUR SIGNATURE ON THE
ORIGINAL PROPOSAL DOCUMENT. THE ORIGINAL PROPOSAL DOCUMENT MUST BE SIGNED.
Department of Procurement & Material Management
12000 Government Center Parkway, Suite 427
Fairfax, VA 22035-0013
Phone 703-324-3201, TTY: 711, Fax: 703-324-3228
Q1. Is the proposal only good for one time or for 6 month or 1-year duration?
A2. This is for a contract to purchase PPE products on an as needed basis. This is a one-year
contract with two (2) one-year renewal options.
Q2. May I propose 3,600,000pcs annually (300,000pcs monthly)?
A2. As this is an RFP offeror may propose what they would like to offer.
Q3. For Isolation gown, our product is approved as AAMI level 3 however I have not heard about NIOSH for
medical gown. Could you please give me more information?
A3. NIOSH reviews gowns for compliance with AAMI standards – see link:
Q4. Could you provide me a brief size chart for coverall?
A4. This is found from DuPont Tyvek 600.
Q5. Based on your information, coverall did not require any certification, correct?
A5. County listed the Mfg. and Model number as the desired product and as the standard for any
alternate product offered as an equal or better.
Q6. We notice, in Section 28.1 of the RFP on Page 11 that " Reference Paragraph 71, General Conditions
and Instructions to Bidders, Cooperative Purchasing. Offerors are advised that the resultant contract(s)
may be extended, with the authorization of the Offeror, to other public bodies, or public agencies or
institutions of the United States to permit their use of the contract at the same prices and/or discounts
and terms of the resulting contract. If any other public body decides to use the final contract, the
Contractor(s) must deal directly with that public body concerning the placement of orders, issuance of
purchase orders, contractual disputes, invoicing and payment. The County of Fairfax acts only as the
"Contracting Agent" for these public bodies. Failure to extend a contract to any public body will have no
effect on consideration of your offer." Insofar as the introduction to the bid document references
establishing a free NATIONWIDE online PPE aggregated purchasing tool (caps ours) and that
“Successful Suppliers will provide a contract resource and a readily accessible PPE pipeline available
the more than 90,000 Public Benefit Agencies nationwide." We want to confirm that, as a regional
dealer with a focus on specific regions of the continental United States that a bid would be accepted
from us that entailed contracts solely with PBA's within our primary distribution region. Will such a bid
be given like consideration with other bids of a fully nationals scope?
A6. This is a national program and national distribution is preferred. A regional distribution will be
considered during the evaluation process. At the minimum, the offerors must be able to provide
products to Los Angeles (CA), Maricopa (AZ) Counties, and Fairfax County (VA).
Q7. Our per unit price varies greatly depending on quantity. 1)Is it possible for you to give us a rough idea of
the quantities the county will want? 2) Could we list multiple prices on the sheet for each item with
minimum order quantities?
A7. 1) Quantities will vary based on needs. 2) Offerors may include pricing tiers. For example: 1 to
10,000 at $0.95 each, 10,001 – 50,000 at $0.93 each, etc., however, the RFP requires a per Unit
Proposal Price for each line item on Attachment D. This price should be the cost of 1 each of the
Q8. May we instead provide 3 references from companies/organizations we have provided products or
services to in the last 4 months?
A8. References should reflect customers of similar size and complexity of Fairfax County. Please
refer to Addendum #3 for clarification.
Q9. Will you please provide the FOB destination address?
A9. Destination addresses are determined when orders are placed by each Public Benefit Agency.