Debris and Sediment Hauling Services

Agency: City of Tacoma
State: Washington
Level of Government: State & Local
Category:
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD13745145826696265
Posted Date: Jan 10, 2019
Due Date: Jan 29, 2019
Solicitation No: CT18-0363F
Source: Members Only
Specification Number Type Due Date Time Due - Pacific Title and Solicitation Documents Date Issued
CT18-0363F RFB 01/29/2019 11 AM

Debris and Sediment Hauling Services

Specification

Register for the Bid Holders List

01/10/2019

Attachment Preview

FINANCE DEPARTMENT / PROCUREMENT AND PAYABLES DIVISION
REQUEST FOR BIDS
DEBRIS AND SEDIMENT HAULING SERVICES
SPECIFICATION NO. CT18-0363F
Form No. SPEC-010B
City of Tacoma
Finance Department / Procurement and Payables Division
REQUEST FOR BIDS CT18-0363F
Debris and Sediment Hauling Services
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, January 29, 2019
Submittal Delivery: Sealed submittals will be received as follows:
By Carrier:
City of Tacoma Procurement & Payables Division
Tacoma Public Utilities
3628 S 35th Street
Tacoma, WA 98409
By Mail:
City of Tacoma Procurement & Payables Division
Tacoma Public Utilities
PO Box 11007
Tacoma, WA 98411-0007
In Person:
City of Tacoma Procurement & Payables Division
Tacoma Public Utilities Lobby Security Desk
Administration Building North – Main Floor
3628 S 35th Street
Tacoma, WA 98409
Note: This is a change in location for in-person
deliveries.
Submittal Opening: Sealed submittals in response to a RFB will be opened by a Purchasing
representative and read aloud during a public bid opening held in Conference Room M-1, located on
the main floor in the same building. Submittals in response to an RFP or RFQ are recorded as
received but are not typically opened and read aloud. After 1:00 p.m. the day of bid opening, the
names of vendors submitting proposals are posted to the website for public viewing.
Solicitation Documents: An electronic copy of the complete solicitation documents may be
viewed and obtained by accessing the City of Tacoma Purchasing website at
www.TacomaPurchasing.org.
Register for the Bid Holders List to receive notices of addenda, questions and answers and
related updates.
Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held
Project Scope: Haul debris consisting of Stormwater BMP sediments, Sanitary/ Storm vector and
street sweeping debris, and debris from various locations throughout the City. It is estimated that
5000-9000 tons of material is generated per year (150-200 tons of material per week). Material
varies in the weight to volume ratio because of leaves, especially during the fall season, but is
mainly comprised of dirt, rock, sand, leaves, and small quantities of trash.
Estimate: $200,000 Annually
Paid Leave and Minimum Wage: Effective February 1, 2016, the City of Tacoma requires all
employers to provide paid leave and minimum wages, as set forth in Title 18 of the Tacoma
Municipal Code. For more information visit www.cityoftacoma.org/employmentstandards.
Additional Information: Requests for information regarding the specifications may be obtained by
contacting Samol Hefley, Senior Buyer by email to shefley@cityoftacoma.org.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies
procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C
Revised: 01/13/2017
BIDDER’S CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal
received without these required items may be considered nonresponsive and not be
considered for award.
Submittals must be received by the City of Tacoma Procurement and Payables Division
by the date and time specified in the Request for Bids page.
The following items make up your bid proposal:
One original and one copy of your complete submittal and one electronic
copy (USB) in either Word or PDF format, arranged in the sequence listed in
Signature Page
Bid Proposal Sheet(s)
Prime Contractor’s Pre-Work Form
SBE Utilization Form
List of Equipment
Record of Prior Contracts
Certification of Compliance with Wage Payment Statutes
State Responsibility and Reciprocal Bid Preference Information
After award, the following documents will be executed:
Purchase Order or Contract
Certificate of Insurance and Endorsements
REQUEST FOR BIDS
Debris and Sediment Hauling Services
SPECIFICATION: CT18-0363F
1. BACKGROUND
The City of Tacoma request bids from qualified firms (contractors) for hauling
debris for Environmental Services Operations and Maintenance Division and
Science and Engineering Special Programs Group and other City departments.
Haul debris consisting of Stormwater BMP sediments, Sanitary/ Storm vector and street
sweeping debris, and debris from various locations throughout the City. It is estimated
that 5000-9000 tons of material is generated per year (150-200 tons of material per
week). Material varies in the weight to volume ratio because of leaves, especially during
the fall season, but is mainly comprised of dirt, rock, sand, leaves, and small quantities
of trash.
The City has permits to have materials accepted by LRI and Dickson. An estimated load
weight will be made on each load using a scale on a loader provided by the City.
Disposal delivery location:
1. LRI Landfill (Pierce County Recycling, Composing and Disposal LLC)
30919 Meridian Ave. E. Graham, WA 98338
2. Dickson Co. (Waller Road Inert Landfill and Recycling Center)
2839 48th St. E. Tacoma, WA 98404
2. CONTACT
For questions pertaining to these specifications contact Samol Hefley, Senior Buyer, at
253-502-8249 or shefley@Cityoftacoma.org
3. QUALIFIED CONTRACTORS
Bidders must submit a minimum of 3 prior contracts of similar scope as contained in
specification. Only proposals from contractors with a successful performance record will
be considered in awarding the contract. Contractors must present evidence at the time
of opening bids that they have had experience in the work performed and the necessary
equipment to carry on the work in a manner satisfactory to the City. The City will be sole
judge of the bidder’s ability to meet the requirements of this specification.
3. CONTRACT TERM
The initial contract shall be for a period of One (1) year from date of award, with the
option to extend up to four (4) additional one (1) year periods upon mutual consent of
both parties and subject to the price increase/decrease provisions below.
4. CONTRACT WORK TIMES
Contract work times shall be Monday through Friday, 7:30 am to 2:00 pm, excluding
holidays, described in section 1.24 of the Standard Terms and Conditions or as
otherwise approved by the City.
City will provide an operator to load trucks on the scheduled dates for hauling. Bidders
shall specify the days of the week for a maximum of two days, approximate number of
times that a loader will be needed per day, and estimated cycle/turn-around time
between truck loads in the space provided on the Proposal Page.
In addition the contractor must be able to respond within 24 hours upon request for
emergency hauling.
5. RESPONSIBILITY OF LOAD
The load shall be the responsibility of the contractor once it leaves the City’s facilities.
The contractor shall ensure that the vehicles used to haul materials are built and utilized
in a manner that eliminates loss of materials during transport.
6. EQUIPMENT LIST
Equipment will be evaluated as part of the contractor’s qualifications and for evaluation
of the best bid price. An equipment list for both owned and rental equipment to be used
under this contract is to be submitted with the proposal. Bidders shall include the make,
year, location and condition of the equipment to be used under this contract.
7. DISPOSAL FEES
The City will pay disposal fees for debris delivered from City facilities to either the LRI or
Dickson Landfills. Contractor must email a copy of the original weights slips provided by
the disposal facility for each haul, by the first business day the week following delivery
of the loads. Original weight slips must be available upon request.
8. MEASURMENT AND PAYMENT
The prices per ton (TON) shall be full compensation for all labor, materials, equipment,
and overhead to transport debris from city facilities to LRI or Dickson. Transport options
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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