Parking Utility Security Service

Agency: State Government of Wisconsin
State: Wisconsin
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD13922486072995167
Posted Date: Jul 31, 2020
Due Date: Aug 28, 2020
Solicitation No: RFP 8942-0-2020-BP
Source: Members Only
View Bid
Solicitation Reference #: RFP 8942-0-2020-BP
Title: Parking Utility Security Service
Available Date: 7/31/2020
Due Date: 8/28/2020 2:00:00 PM
Are faxed Bids acceptable? No
Are e-mailed bids acceptable? No
Bid Synopsis: Parking Utility is seeking qualified vendors for contracted security services at various locations.
Agency Contact: Mary Richards, Phone: 608-266-4026 Fax: 608-266-5948
Documents:
8942 Parking Utility Security 7/28/2020
NIGP Codes
Code Description
Data pager
Data pager
Change page:
Page 1 of 2, items 1 to 20 of 33.
08069 Tags: Luggage, Security, Identification
25700 DEFENSE SYSTEM AND HOMELAND SECURITY EQUIPMENT, WEAPONS AND ACCESSORIES
25729 Communications Equipment, Defense and Homeland Security
25740 Homeland Security Equipment and Accessories (Not Otherwise Classified)
25778 Security Enhancement Equipment, Cyber
25779 Security Enhancement Equipment, Physical (Including Blast Curtains)
25780 Security Equipment, Defense and Homeland Security
45073 Security Seals
65266 Razors and Keys, Security
68000 POLICE, PRISON AND SECURITY ACCESS EQUIPMENT AND SUPPLIES
68002 Access Control Systems and Security Systems
68042 Curtains, Security; Vehicle Security Partitions
68061 Lockers, Security
72020 Control Devices for Motor Fuel Dispensing/Security/Management
83834 Communication Security Systems
90568 Security Screening Services, Personnel
90678 Security Systems; Intruder and Smoke Detection - Architectural
90977 Special Construction: Observatory, Security, Special Rooms, etc.
91067 Security Lock-Bar Installation, Maintenance and Repair
91155 C.I.P., Security System
Revision History

Attachment Preview

CITY OF MADISON
REQUEST FOR PROPOSALS
RFP #: 8942-0-2020-BP
Title: Security Service
City Agency: Parking Utility
Due Date: August 28, 2020
2:00 PM CST
REQUEST FOR PROPOSALS
RFP # 8942-0-2020-BP
Table of Contents
1
NOTICE TO PROPOSERS.............................................................................................................. 1
1.1 Summary ............................................................................................................................. 1
1.2 Important Dates................................................................................................................... 1
1.3 Format ................................................................................................................................. 1
1.4 Labeling............................................................................................................................... 1
1.5 Delivery of Proposals .......................................................................................................... 2
1.6 Appendix A: Standard Terms & Conditions ........................................................................ 2
1.7 Appendix B: Sample Contract for Purchase of Services .................................................... 2
1.8 Affirmative Action Notice ..................................................................................................... 2
1.9 Multiple Proposals............................................................................................................... 3
1.10 City of Madison Contact Information................................................................................... 3
1.11 Inquiries and Clarifications .................................................................................................. 3
1.12 Addenda .............................................................................................................................. 3
1.13 Bid Distribution Networks .................................................................................................... 4
1.14 Local Vendor Preference .................................................................................................... 4
1.15 Oral Presentations/Site Visits/Meetings.............................................................................. 4
1.16 Acceptance/Rejection of Proposals .................................................................................... 4
1.17 Withdrawal or Revision of Proposals .................................................................................. 4
1.18 Non-Material and Material Variances.................................................................................. 5
1.19 Public Records .................................................................................................................... 5
1.20 Usage Reports .................................................................................................................... 5
1.21 Partial Award....................................................................................................................... 5
1.22 Tax Exempt ......................................................................................................................... 5
1.23 Cooperative Purchasing...................................................................................................... 6
1.24 Proposers Responsibility .................................................................................................... 6
2
DESCRIPTION OF SERVICES/SCOPE OF WORK ....................................................................... 7
2.1 Project Overview ................................................................................................................. 7
2.2 Contract Terms ................................................................................................................... 7
2.3 Permits, Licensing, Bonding and Taxes..................................................................................... 7
2.4 Training and Other Permits ........................................................................................................ 8
2.5 OSHA Blood borne Pathogens Final Standard.......................................................................... 8
2.6 General Requirements and Responsibilities.............................................................................. 8
2.7 Specific Services...................................................................................................................... 10
2.8 Basis for Payment and Billing Procedures............................................................................... 13
3
REQUIRED INFORMATION AND CONTENT OF PROPOSALS ................................................. 14
3.1 General Information and Signatures ................................................................................. 14
3.2 General Background. ........................................................................................................ 14
3.3 Qualifications and Training. .............................................................................................. 14
3.4 Policies and Procedures. .................................................................................................. 14
3.5 Cost Proposal.................................................................................................................... 15
Form A:Signature Affidavit
Form B: Receipt of Forms and Submittal Checklist
Form C: Vendor Profile
Form D: Cost Proposal
Form E: References
Appendix A: Standard Terms & Conditions
Appendix B: Contract for Purchase of Services
Appendix C: OSHA Blood Borne Pathogens
Rev. 07/28/2016-8942 RFP.doc
Page i
REQUEST FOR PROPOSALS
RFP # 8942-0-2020-BP
1
NOTICE TO PROPOSERS
1.1 Summary
The City of Madison Parking Utility (“City”) is soliciting Proposals from qualified vendors for Security
Services at all of the City's parking garages that the City owns and operates. Vendors submitting
Proposals (“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and follow
the instructions contained herein.
1.2 Important Dates
Deliver Proposals no later than the due time and date indicated below. The City will reject late Proposals:
Issue Date:
Questions Due Date:
Answers Posted Date:
Due Date:
July 31, 2020
August 12, 2020
August 20, 2020
August 28, 2020 , 2:00 PM CST
1.3 Format
Submit Technical and Cost Proposals (Form D) in separate, distinct parts within the proposal package.
Hardcopy proposals typed and securely bound on 8.5 by 11-inch paper, otherwise identical to the
electronic version.
Electronic proposal in a PDF format stored on a common media (CD, DVD, or flash drive), identical in
content and sequence to hardcopy proposals submitted.
Cost Proposal (Form D):
Technical Proposal:
Electronic Proposal:
One Copy
Three Copies
One (1) complete copy. Cost and Technical Proposals should be separate
files.
The City will not consider illegible Proposals.
Elaborate proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective
proposal, are not necessary or desired.
Complete and return Forms A through E to City of Madison Purchasing Services by August 28, 2020 ,
2:00 PM CST.
City Wide Notice: Currently the City is only accepting proposals in electronic format following the same
guidelines indicated above. Submission of electronic proposals is detailed below within section 1.5
Delivery of Proposals.
1.4 Labeling
All proposals must be clearly
labeled:
Proposer’s Name and Address
RFP #: 8942-0-2020-BP
Title: Parking Utility Security Service
Due: August 28, 2020 , 2:00 PM CST
All email correspondence must include RFP #8942-0-2020-BP in the subject line.
8942 RFP.doc
Page 1
REQUEST FOR PROPOSALS
RFP # 8942-0-2020-BP
1.5 Delivery of Proposals
Delivery of hard copies to:
City of Madison Purchasing Services
City County Building, Room 407
210 Martin Luther King Jr. Blvd.
Madison, WI 53703
Delivery of electronic copy to: via email to bids@cityofmadison.com
or on a commonly used media with the hard copies.
Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may
result in disqualification.
Note: When mailing your response via a third party delivery service, the outside of the packaging MUST
be clearly marked with the RFP name and number. This ensures that the bid can be delivered to the
correct purchasing agent without having to open the bid.
1.6 Appendix A: Standard Terms & Conditions
Proposers are responsible for reviewing this attachment prior to submission of their Proposals. City of
Madison Standard Terms and Conditions are the minimum requirements for the submission of Proposals.
1.7 Appendix B: Sample Contract for Purchase of Services
Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The
Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP.
The terms of this template contract shall become contractual obligations following award of the RFP. By
submitting a proposal, Proposers affirm their willingness to enter into a contract containing these terms.
1.8 Affirmative Action Notice
If Contractor employs 15 or more employees and does aggregate annual business with the City of
$50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file,
within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an
Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to
all and takes affirmative action in its utilization of applicants and employees who are women, minorities
and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and
instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-
suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative
Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms
online, here: https://elam.cityofmadison.com/citizenaccess
Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for
any subcontracts entered into pursuant to this PO/Contract.
Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this
contract or their annual aggregate business with the City) must notify the City of all external job openings
at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its
designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-
rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for
contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf
The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of
Appendix A – Standard Terms and Conditions and, if applicable, in Section 13 of Appendix B –
Sample Contract for Purchase of Services.
8942 RFP.doc
Page 2
REQUEST FOR PROPOSALS
RFP # 8942-0-2020-BP
1.9 Multiple Proposals
Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements
for submission. Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately
package each Proposal. Proposers may submit alternate pricing schemes without having to submit
multiple Proposals.
1.10 City of Madison Contact Information
The City of Madison Parking
Utility is the procuring
agency:
David Wills
City of Madison Parking Utility
PH: (608) 261-9981
dwills@cityofmadison.com
The City of Madison
Purchasing Services
administers the procurement
function:
Brian Pittelli or Andy Hargianto
Purchasing Services
City-County Bldg, Room 407
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703-3346
PH: (608) 266-4523
FAX: (608) 266-5948
bids@cityofmadison.com
For questions regarding
Affirmative Action Plans please
contact:
Contract Compliance
Department of Civil Rights
City-County Bldg., Room 523
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703
PH: (608) 266-4910
dcr@cityofmadison.com
The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for
four calendar days. The contacts listed in this RFP will acknowledge all emails received. Proposers not
receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information
identifying the originating email address for message recovery.
1.11 Inquiries and Clarifications
Proposers are to raise any questions they have about the RFP document without delay. Direct all
questions, in writing, to the Purchasing Services administrator listed in Section 1.10.
Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in
this RFP document shall immediately notify the Buyer and request clarification. In the event that it is
necessary to provide additional clarification or revision to the RFP, the City will post addenda – see 1.12
below. Proposers are strongly encouraged to check for addenda regularly.
Proposals should be as responsive as possible to the provisions stated herein. Exceptions are not
permitted. The City of Madison reserves the right to disqualify any and all bids that are non-responsive or
that include exceptions.
1.12 Addenda
In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post
addenda to its Proposals distribution websites – see 1.13 below. It is the Proposers responsibility to
regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any
addenda on Form B. Failure to retrieve addenda and include their provisions may result in
disqualification.
8942 RFP.doc
Page 3
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