Land Acquisition System (LAS) RFP

Agency: State Government of Illinois
State: Illinois
Level of Government: State & Local
Category:
  • 99 - Miscellaneous
Opps ID: NBD14067146771212814
Posted Date: Oct 3, 2018
Due Date: Nov 2, 2018
Solicitation No: 22042069
Source: Members Only
Important: Solicitation file attachments are now located at the bottom of this page.

Solicitation Overview

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Identification
Reference Number: 22042069
Request ID: 18-109587
Agency Reference Number: 18-109587
Agency: DOT - Transportation
Title: Land Acquisition System (LAS) RFP
Date First Offered 10/03/2018

Small Business Set-Aside: No

Does this solicitation contain a BEP or DBE requirement?: Yes

Does this solicitation contain a Veteran requirement?: No

Overview
The Illinois Department of Transportation's (IDOT)Bureau of Land Acquisition (LAC) is seeking to procure and implement a web-based solution (off premise hosting only) to replace its legacy mainframe land acquisition management and tracking system, and optionally replace the current Outdoor Advertising Control System (OACS).

This RFP has a 20% BEP Goal.

Please Note: Per the Request for Proposal, the required deadline for the submission of questions for this solicitation is as follows:

A.4. OFFEROR QUESTIONS AND AGENCY RESPONSE: All questions, other than questions raised at the Offeror Conference/Site Visit, pertaining to this solicitation must be submitted in writing to the Solicitation Contact no later than October 19, 2018 Questions received and Agency responses may be posted as an Addendum to the original solicitation on the Bulletin; only these posted answers to questions shall be binding on the State. Offerors are responsible for monitoring the Bulletin.

REMINDER TO VENDORS SUBMITTING FORMS B

Vendors intending to fulfill certification and disclosure requirements by supplying the State with their Illinois Procurement Gateway registration number, expiration date, and ¡°FORMS B¡± documents must read this clarification document in its entirety.

VENDORS UTILIZING ¡°FORMS B¡± MUST BE REGISTERED SPECIFICALLY WITH THE ILLINOIS PROCUREMENT GATEWAY TO BE DEEMED RESPONSIVE TO THIS SOLICITATION.

In order to verify that you are registered with the Illinois Procurement Gateway (IPG) please click on ¡°Registered Vendor Directory¡± on the IPG homepage ( https://ipg.vendorreg.com ). Search for your Business Name. If your company does not appear in the search results, then you are not registered in the IPG.

To use FORMS B, vendors must be listed in the ¡°Registered Vendor Directory¡± as described above and provide a valid registration number with expiration date from the Illinois Procurement Gateway. Please note that it is possible for vendors, who have registered with another government entity (such as the City of Chicago¡¯s Compliance and Certification portal) using the same portal software, to have a registration number and expiration date for a different (non-State of Illinois) application process. Registration information from other government entities will not be accepted.

If the ¡°Registered Vendor Directory¡± does not list your company, then you must utilize the ¡°FORMS A¡± option to meet the certification and disclosure requirements of this solicitation. Please submit Forms A with every bid/proposal until the State of Illinois notifies you that your IPG registration is approved and your Business Name appears in the ¡°Registered Vendor Directory¡± as described above.

Key Information
Solicitation Type: Request for Proposal
Category: IT
Status: Open
Published: 10/03/2018
Due Date: 11/02/2018
Due Time: 1:00 PM Local Time

Solicitation Contact
Name: Sarah Kurmann
Address: 2300 South Dirksen Parkway, Bureau of Business Services/Room 302, Springfield, IL 62764
Phone: 217.785.2411
Fax: 217.782.5634
E-Mail Address: Sarah.Kurmann@illinois.gov

Class Code
Class Codes:

NIGP Code
NIGP Commodity/Service Code: 918 29 Computer Software Consulting
918 30 Computer Network Consulting
920 14 Applications Software (For Minicomputer Systems)
920 24 Data Conversion Services
920 45 Software Maintenance/Support
920 91 Training; Computer Based (Software Supported)

In addition to responding to the attached solicitation document below, you must complete and return the applicable forms accessed via these links.


*Due to software compatibility, you may receive a popup window prompting you for a User Name and password. Click cancel twice and the document will open. A User Name and password are not required.

If you are not using an Illinois Procurement Gateway (IPG) Registration number, then complete and return the FORMS A SECTION document.

If you are using an Illinois Procurement Gateway (IPG) Registration number, then complete and return the FORMS B SECTION document.

If the solicitation contains a BEP Goal, then complete and return the BEP Utilization Plan.

If the solicitation contains a Veteran goal, then complete and return the VSB Utilization Plan.

The Prime Vendor is required to submit a separate, signed Letter of Intent (LOI) from each BEP/VSB certified vendor.


Attachments
To download file(s), click on filename(s) located below. If not logged into the system, a login prompt will display. If you are not registered with the site, click on Registration located at the top of the Illinois Procurement Bulletin Homepage to register.

Attachment Overview:

File Attachments:




Attachment Preview

LETTER OF INTENT
BUSINESS ENTERPRISE PROGRAM OR VETERAN SMALL BUSINESS
Instructions: The Prime Vendor is required to submit a separate, signed Letter of Intent (LOI) from each BEP/VSB certified vendor.
LOIs must be submitted with the bid/offer and must be signed by both parties. The Prime Vendor shall not prohibit or otherwise
limit the BEP/VSB certified vendor(s) from providing subcontractor quotes to other potential bidders/vendors. Each LOI must
include the negotiated contract percentage, a detailed scope of work to be performed by each identified BEP/VSB certified vendor
and the amount of the subcontract, if known. All LOI’s shall be subject to Agency approval. Any changes involving or affecting the
identified BEP/VSB certified vendor may not be permitted without written approval of the procuring Agency.
Project Name:
Project/Solicitation Number:
Name of Prime Vendor:
BEP/VSB Compliance Contact:
Address:
City:
State:
Zip Code:
Telephone:
Fax:
Email:
Name of Certified BEP or VSB Vendor:
Address:
BEP/VSB Compliance Contact:
City:
State:
Zip Code:
Telephone:
Fax:
Email:
Type of agreement: Services Supplies Both Services/Supplies
Anticipated start date of the Certified BEP/VSB Vendor: ____________________________________________________
Proposed ___ % of Contract to be performed by the BEP/VSB Vendor.
Proposed Subcontract Amount, if known $ _______________________________________________________________
NOTE: The Prime Vendor must indicate the percentage of the estimated contract award that will be subcontracted to the certified
BEP/VSB Vendor.
Detailed description of work to be performed or goods/equipment to be provided by the BEP/VSB Vendor:
The Vendor and the certified vendor above hereby agree that upon the execution of a contract for the above-named
project between the Vendor and the State of Illinois, the Certified BEP VSB Vendor will perform the scope of work
for the amount/percentage as indicated above.
Vendor (Company Name and D/B/A):
Certified BEP/VSB Vendor (Company Name and D/B/A):
Signature
Print Name:
Title:
Date:
State of Illinois
Letter of Intent v.14.1
Signature
Print Name:
Title:
Date:
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