2020 Board of Canvassers Referenda Self Mailers

Agency: State Government of Rhode Island
State: Rhode Island
Level of Government: State & Local
  • Q - Medical Services
Opps ID: NBD14076487092422922
Posted Date: Jul 31, 2020
Due Date: Aug 13, 2020
Solicitation No: 21-003
Source: Members Only
Info Opening Time Solicitation Number Solicitation Status Bid Title Posting Group Posting Entity Contact Person Contact Phone
10:00 AM
21-003 Active(Scheduled) 2020 Board of Canvassers Referenda Self Mailers Municipality Pawtucket Peter Wingate (401)728-0500

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21-003 - 2020 Board of Canvassers
Referenda Self Mailers
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
Appendix A
Anti-Kickback Acknowledgement
Appendix B
City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
1.0 - Bid/Solicitation Information
Pre-Bid/Proposal Conference: No Yes
Requests for Further Information Period ends: August, 6, 2020 at 10:00 AM
Requests for information or clarification must be made electronically to the attention of:
Peter Wingate - Purchasing Agent
E-mail: pwingate@pawtucketri.com
Please reference the RFP / LOI number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline: August 13, 2020 at 10:00 AM
Late submittals will not be considered
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bonds/Surety/Retainage Required
Surety Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid
Performance Bond: No Yes
The successful bidder will be required to furnish all insurance documentation as outlined
in the attached Purchasing Rules & Regulations and General Terms & Conditions of
Retainage: No Yes
Per RIGL 37-12-10, a retainer of five percent (5%) will be deducted from payments
made to the vendor to secure satisfactory performance of the contractual work.
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this RFP and to award
a contract based upon the results of those negotiations alone. Proposals found to be
technically or substantially non-responsive at any point in the evaluation process will be
rejected and not considered further. The City of Pawtucket may, at its sole option,
elect to require presentations(s) by bidders clearly in consideration for award.
2.0 - Instructions and Notifications to Bidders
It is the vendor's responsibility to examine all specifications and conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws,
ordinances and regulations, and meet any and all registration requirements
where required for contractors as set forth by the State of Rhode Island. Failure
to make a complete submission as described herein may result in a rejection of the
All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated RFP deadline.
Prior to the proposal deadline established for this RFP, changes may be made to
a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the RFP deadline.
Proposals are considered to be irrevocable for a period of not less than ninety
(90) days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object
to this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket’s Purchasing Office.
It is intended that an award pursuant to this Request will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Request for Proposals shall be considered to be
public records as defined in Title 38 Chapter 2 of the Rhode Island General
Laws, without exception, and may be released for inspection immediately upon
request once an award has been made.
Vendors are responsible for errors and omissions in their proposals. No such
error or omission shall diminish the vendor's obligations to the City.
The City reserves the right to reject any or all proposals, or portions thereof, at
any time, with no penalty. The City also has the right to waive immaterial defects
and minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this RFP shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
There is no official, public opening of proposals. The City asks that companies
refrain from requesting proposal information concerning other respondents until an
intention to award is determined, as a measure to best protect the solicitation
process, particularly in the event of a cancellation or re-solicitation. Proposal
materials become public information only after a contract is awarded.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.


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