19-205-ITB WATER TESTING, SAMPLING AND ANALYTICAL SERVICES
|Agency:||State Government of Virginia|
|Level of Government:||State & Local|
|Posted Date:||Feb 8, 2019|
|Due Date:||Feb 26, 2019|
|Solicitation No:||IFB 2644-1|
- 19-205-ITB WATER TESTING, SAMPLING AND ANALYTICAL SERVICES
- Status: Open
- Time Left:17 days
- Closing: 2/26/19 2:00 PM
- Issued: 2/8/19 9:05 AM
- Last Amended:
- Buyer:Igor Scherbakov
- Issued By:Arlington County Government
- Type:Invitation for Bids (IFB)
- Category:Non-Professional Services - Non-Technology
- Work Location: ARLINGTON, VA
- PreBid Conference:
- Open Responses: 2/26/19
- Description:THE PROVISION OF TESTING, SAMPLING AND ANALYTICAL SERVICES FOR THE COUNTY¡¯S WATER POLLUTION CONTROL BUREAU FOR A PERIOD OF UP TO FIVE YEARS
|19-205-ITB Testing, Sampling, Analytical Services.pdf||(863.09 KB)||Invitation to Bid||02/08/19||Solicitation|
|19-205-ITB Attachment A Pricing Sheet.xlsx||(22.87 KB)||Pricing Sheet||02/08/19||Solicitation|
ARLINGTON COUNTY, VIRGINIA
OFFICE OF THE PURCHASING AGENT
2100 CLARENDON BOULEVARD, SUITE 500
ARLINGTON, VA 22201
INVITATION TO BID NO. 19-205-ITB
SEALED BIDS WILL BE RECEIVED IN HAND IN THE OFFICE OF THE BID CLERK, SUITE 511, 2100 CLARENDON
BOULEVARD, ARLINGTON, VIRGINIA 22201, UNTIL 2:00 P.M. ON THE 26TH DAY OF FEBRUARY 2019 FOR:
THE PROVISION OF TESTING, SAMPLING AND ANALYTICAL SERVICES FOR THE COUNTY’S WATER
POLLUTION CONTROL BUREAU FOR A PERIOD OF UP TO FIVE YEARS
At the time, date and place stated above, bids will be publicly opened.
NOTICE: ANY BIDDER ORGANIZED AS A STOCK OR NONSTOCK CORPORATION, LIMITED LIABILITY
COMPANY, BUSINESS TRUST OR LIMITED PARTNERSHIP, OR REGISTERED AS A LIMITED LIABILITY
PARTNERSHIP, MUST BE AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA
PRIOR TO SUBMITTING A BID (REFER TO AUTHORITY TO TRANSACT BUSINESS SECTION OF THE
SOLICITATION FOR FURTHER INFORMATION).
Arlington County reserves the right to reject any and all bids, cancel this solicitation, and waive any
informalities as defined in the Arlington County Purchasing Resolution.
Arlington County, Virginia
Office of the Purchasing Agent
TABLE OF CONTENTS
INFORMATION FOR BIDDERS ........................................................................................................... 2
II. SCOPE OF SERVICES ......................................................................................................................... 8
III. CONTRACT TERMS AND CONDITIONS ........................................................................................... 10
IV. INSURANCE REQUIREMENTS ............................................................ Error! Bookmark not defined.
V. ATTACHMENTS AND FORMS.......................................................................................................... 23
I. INFORMATION FOR BIDDERS
1. QUESTIONS AND ADDENDA
All communications relating to this solicitation must be e-mailed to Igor Scherbakov in the Office of the
Purchasing Agent, at email@example.com. For a question to be considered, the subject line of
the e-mail must state the following: ITB No. 19-205-ITB Questions. Questions should be succinct and must
include the submitter’s name, title, company name, company address, and telephone number. Prior to
the award of a contract resulting from this solicitation, bidders are prohibited from contacting any County
staff other than those assigned to the Office of the Purchasing Agent.
NO QUESTIONS WILL BE CONSIDERED IF THEY ARE SUBMITTED WITHIN THE TEN (10) CALENDAR DAYS
IMMEDIATELY PRECEDING THE DEADLINE FOR RECEIPT OF BIDS.
If any questions or responses require revisions to this solicitation, such revisions will be by formal
Addendum only. Bidders are cautioned not to rely on any written, electronic, or oral representations made
by any County representative or other person, including the County’s technical contact, that appear to
change any portion of the solicitation unless the change is subsequently ratified by a written Addendum
to this solicitation issued by the Office of the Purchasing Agent.
2. INTEREST IN MORE THAN ONE BID AND COLLUSION
Reasonable grounds for believing that a Bidder is interested in more than one bid for a solicitation,
including both as a Bidder and as a subcontractor for another Bidder, or that collusion exists between two
or more Bidders, will result in rejection of all affected bids. However, an individual or entity acting only as
a subcontractor may be included as a subcontractor on bids of two or more different Bidders. Bidders
rejected under the above provision will also be disqualified if they respond to a re-solicitation for the same
3. TRADE SECRETS OR PROPRIETARY INFORMATION
Trade secrets or proprietary information that a bidder or contractor submits in connection with a
procurement transaction may be exempted from public disclosure under the Virginia Freedom of
Information Act (“VFOIA”). However, the bidder or contractor must invoke VFOIA protection clearly and
in writing on the Bid Form for County review. The Bid Form must include at least the following: (1) the
data or other materials sought to be protected and (2) specific reasons why the material is confidential or
proprietary. It is the bidder’s sole responsibility to defend such exemptions if challenged in a court of
4. DEBARMENT STATUS
The Bidder must indicate on the Bid Form whether it or any of its principals is currently debarred from
submitting bids to the County or to any other state or political subdivision and whether the Bidder is an
agent of any person or entity that is currently debarred from submitting bids to the County or to any other
state or political subdivision. An affirmative response may be considered grounds for rejection of the bid.
5. QUALIFICATION OF BIDDERS
The Purchasing Agent may require a bidder to demonstrate that it has the necessary facilities, ability, and
financial resources to comply with the contract and furnish the service, material or goods specified herein
in a satisfactory manner before the award of any contract. A bidder may also be required to provide past
history and references. Failure to qualify according to the foregoing requirements will result in bid
At minimum, bidders must meet the following qualifications:
A. Bidders must have a laboratory located within a 140-mile radius of the following
address: Arlington County Water Pollution Control Bureau, 3402 S. Glebe Road,
Arlington, Virginia 22202
B . The Contractor (and any subcontractor) shall be accredited by – and in good standing
with - the Virginia Environmental Laboratory Accreditation Program (VELAP).
Bidders staff shall have the following qualification requirements:
a) Basic Lab Analyst: Examples of analysis performed; pH, BOD, COD, TSS, etc.: High School plus one
b) Intermediate Analyst: Examples of analysis performed; Microbiology, Oil and Grease: Associate
Degree plus two (2) years experience.
c) Advanced Analyst: Examples of analysis performed; metals, organics: Bachelors Degree plus three
(3) years experience.
d) Laboratory Manager/Supervisor: Masters Degree plus five (5) years experience; or Bachelors
Degree plus ten (10) years experience. In either case, two (2) of the years of experience shall have
been in a supervisory capacity.
6. EQUIVALENT EXPERIENCE AND REFERENCES
If an Bidder is unable to meet the experience and/or reference requirements of this solicitation, the Bidder
may submit a resume indicating the qualifying experience and references for previous work by the
proposed project manager. The Project Manager’s resume must include a description of the previous
project(s) and contact information for the previous employer(s), the project owner(s) and a verifying
reference, if different.
Arlington County may request additional information and will determine whether the project manager’s
experience is an acceptable substitute for all or part of the experience and/or reference requirements of
If a contract is awarded based on documents and information submitted pursuant to this section, the
Bidder may not change the named project manager for the duration of the contract unless the County
approves a substitute project manager with equivalent qualifications.
7. AUTHORITY TO TRANSACT BUSINESS
Any Bidder organized as a stock or nonstock corporation, limited liability company, business trust, or
limited partnership or registered as a registered limited liability partnership must be authorized to
transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required
by Title 13.1 or Title 50 of the Code of Virginia, or as otherwise required by law. The proper and full legal
name of the entity and the identification number issued to the Bidder by the Virginia State Corporation
Commission must be included on the Bid Form. Any Bidder that is not required to be authorized to transact
business in the Commonwealth must include in its bid a statement describing why the Bidder is not
required to be so authorized. The County may require a Bidder to provide documentation that 1) clearly
identifies the complete name and legal form of the entity and 2) establishes that the entity is authorized
by the State Corporation Commission to transact business in the Commonwealth of Virginia. Failure of a
Bidder to provide such documentation will be a ground for rejection of the bid or cancellation of any
award. For further information refer to the Commonwealth of Virginia State Corporation Commission
website at: www.scc.virginia.gov.
8. ARLINGTON COUNTY BUSINESS LICENSES
The successful Bidder must comply with the provisions of Chapter 11 (“Licenses”) of the Arlington County
Code, if applicable. For information on the provisions of that Chapter and its applicability to this
solicitation, contact the Arlington County Business License Division, Office of the Commissioner of the
Revenue, at 2100 Clarendon Blvd., Suite 200, Arlington, Virginia, 22201, tel. (703) 228-3060, or e-mail
9. ESTIMATED QUANTITIES/NON-EXCLUSIVITY OF CONTRACTOR
The contract that will result from this solicitation will not obligate the County to purchase a specific
quantity of items during the Contract Term. Any quantities that are included in the contract documents
are the present expectations the County for the period of the contract, and the County is under no
obligation to buy that, or any, amount as a result of having provided this estimate or of having had any
normal or otherwise measurable requirement in the past. The County may require more goods than the
estimated annual amount, and any such additional quantities will not give rise to any claim for
compensation other than at the unit prices and/or rates specified in the contract.
The items covered by this contract may be or become available under other County contract(s), and the
County may determine that it is in its best interest to procure the items through such other contract(s).
The County does not guarantee that the selected contractor will be the exclusive provider of the goods
covered by the resulting contract.
10. BID FORM SUBMISSION
The bidder must submit its bid on the form provided in this solicitation. One copy of the Bid Form, marked
“ORIGINAL” must contain an original longhand signature. The bidder must also submit a photocopy of
the signed Bid Form. Both copies must be submitted by hand in a sealed envelope or package no later
than the date and time deadline specified in this solicitation to:
Arlington County Government
Office of the Bid Clerk
2100 Clarendon Boulevard,
Arlington, Virginia, 22201
The exterior of the envelope or package must indicate the name of the bidder, the scheduled bid opening
date and time, and the number of the Invitation to Bid. Bids submitted by facsimile or electronically will
not be accepted.
Timely submission is solely the responsibility of the bidder. The County will reject bids received after the
deadline. A bid will also be rejected if the Bid Form is not signed in the designated space by a person
authorized to legally bind the bidder.
Modification of or additions to the Bid Form may be cause for rejection of the bid; however, Arlington
County reserves the right to decide in its sole discretion whether or not to reject such a bid as
nonresponsive. As a precondition to bid acceptance, Arlington County may request that a bidder withdraw
or modify any such modifications or additions which do not affect quality, quantity, price, or delivery.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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