University of Virginia Hotel & Conference Center

Agency: State Government of Virginia
State: Virginia
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD14089146885740239
Posted Date: Dec 1, 2019
Due Date: Jan 7, 2020
Solicitation No: RFP RFP 19-101-1
Source: Members Only
RFP RFP 19-101-1
  • University of Virginia Hotel & Conference Center
  • Status: Open
  • Time Left:36 days
  • Closing: 1/7/20 5:00 PM
  • Issued: 12/1/19 8:00 AM
  • Last Amended:
  • Buyer:George Cullen
  • gec2n@Virginia.EDU
  • 434-982-4620

  • Issued By:University of Virginia
  • Type:Request for Proposals (RFP)
  • Category:Construction
  • Work Location: University of Virginia, Charlottesville, VA 22904
  • Web Address:https://www.fm.virginia.edu/depts/fpc/index.html
  • Pre-Bid Conference:
  • Open Responses:
  • Description:The University seeks to retain a Construction Manager to join our team during construction document development phase to provide constructability review, scheduling scenarios, logistics coordination, value management, design assist, early bid package assistance and to provide full construction services for the University in accordance with the provisions of the University of Virginia Higher Education Capital Outlay Manual. The project consists of construction of a new hotel and conference center that will serve the University and the broader local community. The University has determined that Competitive Sealed Bidding is not practicable or fiscally advantageous; therefore, the contract will be awarded as a Construction Management at Risk with Design Phase Services as the project delivery method. The Project consists of a hotel with 225 guestrooms with a 10% suite count for a total of 260 guestroom bays and contains 25,000 NSF of Conference Center space. The overall size of the Project is approximately 220,000 GSF. The University would like to explore the feasibility of adding a Visitor’s Center to the program along with a pedestrian bridge over the adjacent railway to connect to the Athletics Area of North Grounds just to the north of the hotel site. Construction is anticipated to begin February 2021 and must be complete by June 2023.

Attachment Preview

Test Title

REQUEST FOR LETTERS OF INTEREST

and Statements of Qualifications

The University of Virginia, Charlottesville, invites highly qualified firms to submit Letters of Interest and Statements of Qualifications along with background information on Form HECO-16 (obtain adapted version from http://www.fm.virginia.edu/depts/fpc/index.html) for construction services related to the:

University of Virginia Hotel & Conference Center

RFP # 19-101

The University seeks to retain a Construction Manager to join our team during construction document development phase to provide constructability review, scheduling scenarios, logistics coordination, value management, design assist, early bid package assistance and to provide full construction services for the University in accordance with the provisions of the University of Virginia Higher Education Capital Outlay Manual. The project consists of construction of a new hotel and conference center that will serve the University and the broader local community. The University has determined that Competitive Sealed Bidding is not practicable or fiscally advantageous; therefore, the contract will be awarded as a Construction Management at Risk with Design Phase Services as the project delivery method.

Project Overview:

The Site for the Hotel and Conference Center is along the southwest corner of the existing parking garage and defines the northern edge of the Emmet/ Ivy site. This hotel will be open to the broader public, but its proximity to planned academic and arts programs amplifies the potential impact of the hotel. The hotel and conference center would be available to all units of the University affording UVA central and convenient accommodations for visiting scholars and lecturers, prospective faculty and students, returning alumni, career recruiters, etc. Locating the hotel adjacent to the existing parking garage will maximize the shared use potential of this existing resource. The Project should encourage visitors to learn more about the University and its programs and provide information and orientation for those who need it.

The Project consists of a hotel with 225 guestrooms with a 10% suite count for a total of 260 guestroom bays and contains 25,000 NSF of Conference Center space. The overall size of the Project is approximately 220,000 GSF. The University would like to explore the feasibility of adding a Visitor’s Center to the program along with a pedestrian bridge over the adjacent railway to connect to the Athletics Area of North Grounds just to the north of the hotel site.

Construction is anticipated to begin February 2021 and must be complete by June 2023.

Submittal Information:

The University is interested in demonstrated experience in the management of similar projects within a university setting. Examples of previous work associated with this type of project is important as well as personnel who have had direct participation with these types of projects, and experience working together on project teams. Examples of cost control and scheduling are also important.

Where possible, all materials submitted should be fully recyclable. Submissions should be collated, on standard letter-sized paper and preferably clipped together without binding. To conserve paper, double sided printing is strongly encouraged.

Submittals will be evaluated, and a short-list of firms selected. The selection of short-listed firms will be based on demonstrated qualifications in projects of this type, ability to meet the proposed schedules, the quality and experience of the proposed team, the firm’s plan for involvement of SWaM firms, experience with the University of Virginia Capital Outlay system, project safety record (not the firm), and other criteria as the selection committee may determine appropriate. Only firms licensed to do business in Virginia will be considered. The short-listed firms will be issued a detailed scope of work/request for proposal and invited to present a more detailed proposal and oral presentation of their qualifications and experience.

One (1) original, fifteen (15) copies and an electronic version (e.g. Thumb drive) of the Letters of Interest/Statements of Qualifications must be submitted by close of business (nominally 5:00 PM) on January 7, 2020 to the attention of:

George Cullen, Contract Administrator for Construction

Facilities Planning & Construction

Facilities Management Department

University of Virginia

One Morton Drive, Suite 301

Charlottesville, VA 22903

Requests for Proposals (RFPs) will be issued on or about January 15, 2020 to short-listed firms only. RFP responses must be received no later than close of business (nominally 5:00 PM) on February 12, 2020. A non-mandatory pre-proposal meeting, for the short-listed firms only, will be held at the University of Virginia on a date and at a location to be determined.

Selected firms will be required to register in eVA (the Governor’s electronic procurement web site, www.eva.state.va.us) prior to the deadline for submission of responses to the RFP to be eligible for the award of the contract. Company’s own status and/or proposed use of Small, Women-owned and Minority-owned (SWaM) firms will be considered in the evaluation of proposals. SWaM firms must be registered with the Virginia Department of Small Business and Supplier Diversity (SBSD) in Richmond for verification and consideration. Quarterly reporting of expenditures to SWaM firms will be required for the selected contractor.

Questions may be directed to George Cullen at gec2n@virginia.edu, or by fax at (434) 982-5108.

The Rector and Visitors of The University of Virginia

By: George Cullen, Contract Administrator for Construction

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