Overhead Door Maintenance, Repair and Replacement
|Agency:||State Government of Virginia|
|Level of Government:||State & Local|
|Posted Date:||Jun 28, 2020|
|Due Date:||Jul 27, 2020|
|Solicitation No:||RFP 20-14550-1|
- Overhead Door Maintenance, Repair and Replacement
- Status: Open
- Time Left:28 days
- Closing: 7/27/20 2:00 PM
- Issued: 6/25/20 4:00 PM
- Last Amended:
- Buyer:Sherell Murphy
- Issued By:James City County
- Type:Request for Proposals (RFP)
- Category:Non-Professional Services - Non-Technology
- Work Location: James City County Purchasing 101-F Mounts Bay Rd Suite 300 Williamsburg VA, 23185
- Web Address:https://jamescitycountyva.gov/Bids.aspx?CatID=19
- Pre-Bid Conference:
- Open Responses:
- Description:James City County, Virginia (“the County”) is accepting proposals to select a qualified vendor(s) for Overhead Door Maintenance, Repair and Replacement. The purpose of this Request for Proposals is to seek a fully qualified Contractor to provide Annual Inspections, Preventive Maintenance, Routine and Emergency Repairs as needed, and the Replacement of manual and automatic Overhead Doors at various facilities owned and operated by James City County, James City Service Authority, and Williamsburg-James City County Public Schools. *Due to the COVID-19 National Emergency declaration, James City County will now only accept electronic copies of the requested proposal (bid). To maintain the integrity of the sealed bid/proposal process, vendors must sign up and register with DemandStar (See ATTACHMENT C of the RFP for instructions) prior to the due date and time specified in the RFP documents, including any addenda issued, in order to submit their bids/proposals.
|RFP 20-14550-OVERHEAD DOOR MAINTENANCE_REPAIR_REPLACEMENT.pdf||(3.17 MB)||Overhead Door Maintenance, Repair and Replacement||06/25/20||Solicitation|
JAMES CITY COUNTY
REQUEST FOR PROPOSALS
OVERHEAD DOOR MAINTENANCE, REPAIR
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST
James City County Purchasing Office
101-F Mounts Bay Road
Williamsburg, VA 23185
Phone: (757) 253-6649
Fax: (757) 253-6753
James City County, Virginia
SEALED REQUEST FOR PROPOSALS
Overhead Door Maintenance, Repair and Replacement
June 24, 2020
July 27, 2020, NO LATER THAN 2:00 pm local time (EST)
Due to the COVID-19 National Emergency declaration, all proposals must be
submitted electronically via Demandstar. Pease see Section 1.3 of this RFP and
ATTACHMENT C for more information on registering and submitting
electronic proposals/bids with Demandstar.
Questions pertaining to this project should be directed to Sherell Murphy,
Procurement Specialist, via email: firstname.lastname@example.org no
later than 2:00 P.M. on July 8, 2020.
JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF
CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR,
NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.
COMPANY INFORMATION & SIGNATURES
In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned offers to
furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms, conditions
and requirements of this bid and is authorized to contract on behalf of the firm named below.
My signature on this solicitation constitutes certification that I or my designated representative have inspected the
job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure
to inspect the job site, will not be considered by WATA. By my signature on this solicitation, I certify that this
firm/individual is properly licensed for providing the goods/services specified.
The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it is made
without connection with other persons submitting a proposal on the same scope of services; that the proposal is
made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly
interested in said proposal, or any portion thereof.
YES ( ) NO ( )
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and exclusion
from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet may be added
Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page
numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,
Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or material.
Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of Original
Proposal” RFP# 20-14550
Official Name of Company: ______________________________________________________________________
Contractor License #: ________________________________ Type of Business: ____________________________
*VA State Corporation Commission ID#: _______________________________________________________
Address where Company is registered:
Federal Tax ID:
Signature of Authorized Representative for Firm, certifying that the proposal as submitted complies with all Terms
and Conditions as set forth in RFP #20-14550
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)
*SCC Requirement per the Virginia Public Procurement Act, VPPA:
§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact
business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a
contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited
partnership or registered as a registered limited liability partnership shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the
solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to
it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business
in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall
include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.
C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive
an award unless a waiver of this requirement and the administrative policies and procedures established to implement
this section is granted by the Director of the Department of General Services or his designee or by the chief executive
of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this
chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of
E. A public body may void any contract with a business entity if the business entity fails to remain in compliance
with the provisions of this section.
*Virginia State Corporation Commission (“SCC”) registration information: The undersigned
is a corporation or other business entity with the following SCC identification number:
is not a corporation, limited liability company, limited partnership, registered limited liability
partnership, or business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its
ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not
counting any employees or agents in Virginia who merely solicit orders that require acceptance outside
Virginia before they become contracts, and not counting any incidental presence of the Offeror in
Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts
by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which
accurately and completely discloses the undersigned Offeror’s current contacts with Virginia and
describes why those contacts do not constitute the transaction of business in Virginia within the meaning
of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but
currently have pending before the SCC an application for authority to transact business in the
Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC
identification number after the due date for proposals (the Commonwealth reserves the right to determine
in its sole discretion whether to allow such waiver):
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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