EPDM and Metal Roof Replacement
|Agency:||State Government of Virginia|
|Level of Government:||State & Local|
|Posted Date:||Apr 14, 2019|
|Due Date:||Apr 23, 2019|
|Solicitation No:||IFB 61-19KS-2|
- EPDM and Metal Roof Replacement
- Status: Open
- Time Left:8 days, 20 hours
- Closing: 4/23/19 3:00 PM
- Issued: 4/4/19 4:50 PM
- Last Amended: 4/12/19
- Buyer:Kathy Stanley
- Issued By:Fauquier County
- Type:Invitation for Bids (IFB)
- Work Location: Warrenton, VA Fauquier County
- Web Address:http://www.fauquiercounty.gov/government/departments-h-z/procurement/bids-proposals
- Pre-Bid Conference: 4/10/19 10:00 AM Mandatory Pre-Bid Conference
- Open Responses:4/23/19
- Description:EPDM and Standing Seam Metal Roof Replacement
- Amendment/Cancellation Information:Addendum 1 contains revision to this IFB as a result of the Pre-bid Conference held APril 10, 2019
|IFB 61-19ks John Marshall Roof Project.pdf||(518.29 KB)||EPDM and Metal Roof Replacement||04/04/19||Solicitation|
|Add 1 IFB 60-19ks, MWES Ceiling Tile and Painting Project.pdf||(336.37 KB)||Add 1||04/12/19||Solicitation|
FAUQUIER COUNTY GOVERNMENT AND PUBLIC SCHOOLS
INVITATION FOR BID (IFB)
Issue Date: April 4, 2019
John Marshall Building Roof Project
Fauquier County Government and Public Schools
Finance Department/Procurement Division
Alice Jane Childs Office Bldg.
320 Hospital Drive, Suite 23, 2nd Floor
Warrenton, VA 20186
Work Location: John Marshall Building
14 Main Street,
Warrenton, VA 20186
Sealed Bids Will Be Received Until: April 23, 2019 Time: 3:00 p.m. For Furnishing the Services and Goods Herein And Then Opened In
Public. No Late Bids Will Be Accepted.
All inquiries for information should be directed to: Kathy H. Stanley, CPPB, Senior Buyer
Phone (540) 422-8354 Fax (540) 422-8355 E-mail: kathy.Stanley@fauquiercounty.gov
Pre-Bid Conference: A Mandatory Pre-Bid Conference will be held at 10:00 a.m. April 10, 2019 at The John Marshall Building
Please reference paragraph 1.2, page 3 for additional details.
IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING DEPARTMENT SHOWN ABOVE, IF BIDS ARE HAND DELIVERED, DELIVER TO:
ALICE JANE CHILDS OFFICE BUILDING, 320 HOSPITAL DRIVE, SUITE 23, 2ND FLOOR, WARRENTON, VA 20186
ATTENTION ALL BIDDERS: FOR CONDITIONS OF BIDDING, INCLUDING INSTRUCTIONS REGARDING BID SUBMISSIONS,
PLEASE REFER TO GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO PARTICIPATE IN THIS
PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS POSSIBLE.
BIDDERS ARE RESPONSIBLE FOR ANY AND ALL ADDENDA ASSOCIATED WITH THE SOLICITATION.
To check for updates, go to: www.fauquiercounty.gov/government/departments/procurement
No-Bid Response: If you do not wish to bid on this solicitation, return this page only via fax (540) 422-8355 or
e-mail Kathy.firstname.lastname@example.org, after completing the information below.
Reason for your no-bid response:
IFB 61-19ks, John Marshall Roof Project
TABLE OF CONTENTS
SCOPE OF WORK
ADDITIONAL CONTRACTOR RESPONSIBILITY
TIME FOR COMPLETION
EXAMINATION OF CONTRACTOR DOCUMENTS/SITE
QUALIFICATION OF BIDDERS
NO CONTACT POLICY
PREPARATION OF BID
SUBMISSION OF BID
RECEIPT AND OPENING OF BID
WITHDRAWAL OF BID
REJECTION OF BID
EVALUATION AND AWARD
VIRGINIA STATE CORPORATION COMMISSION
GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION
*STATE CORPORATION COMMISSION FORM
*CONTRACTOR DATA SHEET
* Return These Pages
IFB 61-19ks, John Marshall Roof Project 2
The purpose of this IFB is to establish a firm fixed price, lump sum contract with one qualified Contractor to remove
existing and provide new EPDM and Standing Seem Roof, as well as half round gutters and down spouts for the
John Marshall Building, located at 14 Main Street, Warrenton, VA 20186. The Contractor shall be responsible for
providing all resources required for the scope of work including equipment, materials, accessories, labor, deliverables
and expertise in accordance with the Special Provisions, Technical Specifications, and the General & Special
Construction Terms and Conditions included herein. This solicitation is issued by the Fauquier County Government
& Public Schools Procurement Division on behalf of the Fauquier County School Board, a political subdivision of the
Commonwealth of Virginia, herein referred to for convenience as “Owner” and/or “FCPS”.
All of the Special Provisions, Technical Specifications, and the General & Special Construction Terms and Conditions
included in the IFB shall be a part of every bid submitted in response thereto, and incorporated by reference into the
resulting contract; the awarded Contractor shall be expected to sign a simple two-party contract. Any exceptions
taken to this solicitation shall render the Bidder non-responsive.
1.1 Definitions: For the purposes of this solicitation, these terms are defined as follows:
"Provide" means to furnish, install, adjust, connect, start up, demonstrate to Owner, and completely
make ready for use and labor, material, and documentation;
"Final Completion," is acceptance by the Owner that all contract work, including documentation
and training, is satisfactorily complete;
"Work," refers to material, labor, software, licenses, and documentation provided, furnished, or
installed by the Contractor in fulfillment of the contract;
"Remove" means to remove from FCPS property and dispose of legally.
1.2 Mandatory Pre-Bid Conference: A Mandatory Pre-bid Conference will be held April 10, 2019, 9:00
a.m., at the John Marshall Building located at 14 Main Street, Warrenton, VA 2018. Interested
Bidders shall meet on the sidewalk in front of the Building. The purpose of this conference is to allow
potential Bidders an opportunity to present questions and obtain clarification relative to any facet of this
solicitation. Please have a copy of the bid with you. Attendance, will be documented and is a pre-requisite
in order to bid on this project.
2.0 SCOPE OF WORK:
Interested Bidders shall submit a Firm Fixed Lump Sum bid on the attached Bid Form for the cost to remove and
replace approximately 1400 Sq. Ft of Standing Seam Metal Roof, 2136 Sq. Ft EPDM Roof, 138 linear Ft. of 5” Half
Round Gutter and 40 Linear Ft. of 2”x3” Downspout. These measurements are approximate only. IT IS THE
CONTRACTORS RESPONSIBILITY TO FIELD VERIFY ALL MEASUREMENTS.
The Contractor shall furnish all necessary resources, permits, (if applicable), equipment, materials and labor required
to satisfactorily complete the work as described herein. Bidders shall include the cost of permits and related inspections
in their total firm fixed lump sum bid, additional cost shall not be allowed after the contract is awarded.
Any change orders shall be justified, discussed and negotiated before approved. Please see the attached General
Terms and Instructions for Construction for the correct procedure before change order submission.
Bidders shall examine the scope of work, Contractors Responsibilities and other, terms and conditions of this Invitation
for Bid and shall exercise their own judgment as to the nature and total amount of all work required for acceptable
performance. The Owner cannot accept any plea of ignorance of conditions that exist or that may hereinafter exist, or
of conditions or difficulties encountered in the work as a result of failure to make the necessary examination and
investigation as an excuse for any failure or omission on the part of the Bidder to fulfill in every detail the requirements
of this Invitation for Bid, or is acceptable as a basis for any claims whatsoever for extra compensation.
IFB 61-19ks, John Marshall Roof Project
Prior to the commencement of construction activities, the Contractor will provide design drawings of sufficient detail to
obtain a Building Permit from the Town Building, Planning and Zoning Office.
Contractor shall adhere to any and all local, state or national codes and standards as related to this project, and in
accordance with the National Roofing Contractors Association.
2.1 Flat Roof System
2.1.1 The Contractor shall remove existing flashing material;
2.1.2 Contractor shall remove existing roof membrane; metal and gutters system;
2.1.3 The Contractor shall not remove insulation, tapered insulation will remain, go over existing insulation
with ½” ISOGARD HD Cover Board;
2.1.4 Contractor shall install a new flat roof (membrane) system, EDPM.060. manufactured by either
Firestone or Carlisle;
2.1.5 Contractor shall install the new flat roof system according to the manufactures installation
2.1.6 Contractor shall us the necessary fasteners, flashing, fastening strips, adhesive, etc. per the
manufactures recommendations for proper installation;
2.1.7 Contractor may re-use the existing drains provided they are in good shape;
2.1.8 Contractor shall replace the pipe collars;
2.1.9 Contractor shall replace the existing perimeter edging and counter flashing materials using at least
26 gauge prefinished steel in the new installation;
2.1.10 Contractor shall attached all flashing mechanically to vertical surfaces and shall have a counter
flashing. All projections and penetrations shall have reinforced membrane flashing installed;
2.1.11 The Contractor shall install the materials in a continuous fashion, free from any gaps and voids;
2.1.12 Color will match existing materials; Any proposed alternative color(s) shall be approved by the
Owner prior to installation;
2.1.13 Walk way pads are required from the entrance of the roof to an area designated by the Owner and
then a 10’x12’ area shall be installed.
2.2 Metal Roof System
2.1.1 Contractor shall remove the existing metal roof, down to the deck boards;
2.1.2 Contractor shall install high temperature underlayment to go under the metal roofing system;
2.1.3 Contractor shall install a new 24 gauge standing seam roofing system; Install shall be in accordance
with the manufactures installation requirements;
2.1.4 Seams shall be hand crimped, not mechanically crimped per Town of Warrenton Architectural
Review Board Standards’
2.1.5 Contractor shall install new flashing around all protrusions
2.1.6 Contractor shall install 5” half round gutters with 4” downspouts to match existing
2.1.7 Metal roof shall not be painted, the roof shall be painted by the Owner at a later date.
3.0 ADDITIONAL CONTRACTOR RESPONSIBILITIES:
3.1 Demolition, Removal and Replacement:
The Contractor shall be responsible for the demolition, removal and replacement of approximately 1400 Sq.
Ft of Standing Seam Metal Roof, 2136 Sq. Ft EPDM Roof, 138 linear Ft. of 5” Half Round Gutter and 40
Linear Ft. of 2”x3” Downspout. This work shall be done in accordance with and adhering to the
Specifications which have been provided herein.
It shall be the Contractor’s sole responsibility to verify all measurements required to complete this project,
to the Owner’s satisfaction. Any errors or faults on this project related to lack of verification or faulty
measurements by the Contractor shall be corrected by the Contractor, as directed by the Owner, and any
corrections shall be completed at no additional cost to the Owner.
IFB 61-19ks, John Marshall Roof Project 4
During progress of the work, the Contractor shall routinely remove from the project site all discarded
materials, rubbish, and debris resulting from the work. Contractor shall maintain the site in safe condition at
all times. The Contractor expressly undertakes, either directly or through his subcontractor(s), to clean up
routinely all refuse, rubbish, scrap materials, and debris as a result of his operations, to the end that at all
times the site of the work shall be maintained in a neat, orderly, and professional workmanlike appearance.
No such refuse, rubbish, scrap material, and/or debris shall be left within the completed work area nor
buried on the building site, but shall be removed from the site and properly disposed of in a licensed landfill
or as otherwise as required by law.
3.3 Scheduling, protection and safety:
Contractor shall schedule all work in advance with the Owner, and shall limit activities to areas, times, and
procedures approved in advance by the Owner in writing.
The Contractor shall institute protective and safety procedures and install protective equipment and or
materials as required by Local, State and Federal Laws to ensure that work will not cause personnel injury
or property damage.
Contractor shall, at no additional cost to the Owner, repair any damage caused by the Contractor, and shall
restore to pre-existing condition, any existing structure or equipment affected by the Contractor. All such
repairs must be accepted by the Owner.
Contractor shall provide cones, tape, barriers, and other material as needed to mark off work areas and
prevent unauthorized entry. Contractor shall not create any hazard to others; the determination of what
constitutes a hazard shall be at the sole discretion of the Owner.
The Contractor agrees to be responsible for safe work practices, the safe operation of equipment, the
securing of said equipment and the project site to deter public access while performing the services set
forth in this contract. Attention must be given, at all times, to making the public aware of non-access
restrictions to the project site(s) during construction. Project sites must be secure and reasonably safe for
inadvertent public access after-hours during the full term of the contract (i.e. after Final Acceptance by
OWNER). Any damage to existing utilities, equipment, finished surfaces or access ways inside or outside
the project site that result from the performance of this contract shall be repaired to the Owner’s satisfaction
at the Contractor’s expense.
The Contractor will perform construction work in a manner which minimizes the potential for damage to
existing landscaping around the building and surrounding streets. The Contractor shall be solely
responsible for the costs of any landscaping repairs resulting from damages occurring to existing
landscaping as a result of the work performed by the contractor and or any subcontractors.
Contractor shall, at the close of each work day, remove all work equipment, tools, materials and supplies
used by the Contractor, and shall lock or otherwise make access unavailable to unauthorized persons.
Contractor shall obtain in advance Owner’s approval in writing for any and all areas to be used for vehicles,
equipment and storage for the duration of the project. Upon completion of the project, Contractor shall
restore all areas where vehicles, equipment, materials, and storage occurred to the Owner’s satisfaction.
3.4 Noise Control:
This is a working courthouse and the courtroom is right under the roof to be replaced, coordination for
scheduling with the court will be critical. There may be times where the Contractor will be asked to stop
work because a court case going on during work hours.
3.5 Guarantee and Warranties:
Unless otherwise specified, Contractor shall guarantee workmanship under this Contract for a period of
three (3) year from date of Final Acceptance from the Owner. Upon written Notice from the Contract
Administrator, the Contractor shall at his sole cost and expense, remedy any defect or deficiency or
IFB 61-19ks, John Marshall Roof Project 5
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