County Recorder Document Imaging and Indexing Services

Agency: State Government of Oregon
State: Oregon
Level of Government: State & Local
  • 36 - Special Industry Machinery
  • D - Automatic Data Processing and Telecommunication Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD14273266308728984
Posted Date: Jan 12, 2021
Due Date: Jan 28, 2021
Solicitation No: C01010-2020-103-21
Source: Members Only
Notice ORCPP Notice ORCPP Bid/RFP County Recorder Document Imaging and Indexing Services
Only Manual Bids Allowed
Issued By
Clackamas County Government (ORCPP)
2051 Kaen Rd
Oregon City, Oregon
Contact Thomas Candelario
Phone 1 (503) 7425449
Email t​c​a​n​d​e​l​a​r​i​o​@​c​l​a​c​k​a​m​a​s​.​u​s​
Notice #
Publish Date & Time
01/11/2021 5:21 PM
Closing Date & Time
01/28/2021 2:00 PM
Time Zone
Pacific Time
Approx. Time Remaining
All dates are mm/dd/yyyy
Issued For
Clackamas County Government (ORCPP)
2051 Kaen Road
Oregon City, Oregon
Notice Summary
The purpose of this RFQ is to retain a contractor to provide document indexing services as needed for the Clackamas County Clerk's Office. The Clerk's office anticipates the indexing of around 74,200 documents that are currently backlogged due to COVID-19 changes. The estimate of documents may increase or decrease therefore pricing should be on a per document basis. The selected contractor must be able to provide the indexing services with the County's software provided by Helion Software. This project is anticipated to be completed in our current fiscal year which ends on 6/30/2020.

All work will be completed remotely through an established secure network connection. County will export images and data and FTP to successful contractor for indexing and verification. Images will be in TIFF format with corresponding data be contained in XML file format. County will work with their software vendor, Helion, to ingest the verified data.

The selected vendor will establish an agreed-upon set of indexing rules with the County Clerk that will be adhered to by both parties for review and evaluation.
Delivery Requirements
Payment Terms
Net 45
(Not Applicable)
Manual & Electronic response must express an interest. Manual response must 1st DOWNLOAD the document. Electronic Response [if allowed] – must express interest; select Respond Online & complete response. Instructions can be found in the HELP screens
Control Number: 2168493
Master File:


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