RFP #201143 - Legal Case Management System

Agency: State Government of Oregon
State: Oregon
Level of Government: State & Local
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD14273266333722662
Posted Date: Jan 12, 2021
Due Date: Feb 12, 2021
Solicitation No: KS0043-RFP 201143-21
Source: Members Only
Notice ORCPP Notice ORCPP Bid/RFP RFP #201143 - Legal Case Management System
Only Manual Bids Allowed
Issued By
Salem, City of (ORCPP)
555 Liberty St SE
Room #330
Salem, Oregon
Contact Shawna Self *
Phone 1 (503) 588-6445
Fax 1 (503) 588-6400
Email s​s​e​l​f​@​c​i​t​y​o​f​s​a​l​e​m​.​n​e​t​
Notice #
KS0043-RFP 201143-21
Publish Date & Time
01/12/2021 12:06 PM
Closing Date & Time
02/12/2021 4:00 PM
Time Zone
Pacific Time
Approx. Time Remaining
All dates are mm/dd/yyyy
Issued For
Salem, City of (ORCPP)
555 Liberty St SE
Room #330
Salem, Oregon
Notice Summary
Legal Department
The City of Salem, hereinafter referred to as "City", is seeking proposals from manufacturers/developers (hereafter "vendors"), for a full feature contemporary Legal Case Management System (CMS) for the Prosecution, Civil Litigation and General Counsel units of the City of Salem Legal Department with up to 18 users.

Proposals will be received until, but not after 4:00 p.m. (local time), February 12, 2021. Proposals will only be accepted electronically thru Equity Hub's Bid Locker.

Completed proposals must arrive electronically via Equity Hub's Bid Locker at https://bidlocker.us/a/salem_or/BidLocker


Your proposal must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission.

The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause.

Each Proposal is instantly sealed and will only be visible to the City after the closing date and time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

You will receive an email confirmation receipt once you finalize your submission.

Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?
Please contact Equity Hub at help@equityhub.us or (267) 225-1407 for technical questions related to your submission.

The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker.

Prospective Proposers may obtain these solicitation documents by registering on the Oregon Procurement Information Network (ORPIN) website and downloading them. Proposers shall consult the ORPIN system regularly until closing date and time to avoid missing any notices. To register on ORPIN go to http://orpin.oregon.gov/open.dll/welcome . The City shall advertise all Addenda on ORPIN. Prospective proposers are solely responsible for checking ORPIN to determine whether or not any Addenda have been issued. RFP documents will not be mailed to prospective proposers.

It is the responsibility of the party submitting a RFP response to ensure that their proposal is received at the designated location on or before the deadline.

Any objections to or comments upon the RFP specifications must be submitted in writing to email sself@cityofsalem.net . They must be received no later than February 1, 2021 at 5:00 PM (local time).

Proposals received after the time and date set for the RFP closing will not be accepted for any reason.

Proposals received will be held confidential until a recommendation for award has been approved by the Department Director. Thereafter, all Proposals will be available for public inspection by submitting a Public Records Request through the City Recorders Office (https://www.cityofsalem.net/Pages/public-records-request.aspx).

The City will be the sole judge in determining award of Agreement and reserves the right to reject all Proposals.

Human Rights: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identify or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws. The City's complete Title VI Plan may be viewed at https://www.cityofsalem.net/Pages/equity-and-accessibility.aspx. Proposer agrees to comply with all applicable requirements of federal, state, and local civil rights and rehabilitation statutes, rules, and regulations if awarded an agreement by the City.

Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the successful Proposer for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the successful Proposer of the successful Proposer's obligations under this Agreement and the Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws.

The City is an Equal Employment Opportunity employer.

Questions regarding the City's RFP process may be addressed to Shawna Self, CPPB, Contracts and Procurement Manager, who may be reached by email at sself@cityofsalem.net during City business hours.

The City operates and maintains Americans with Disabilities Act compliant facilities. Reasonable accommodations are available upon request.


Shawna Self, CPPB, Manager
Contracts and Procurement

REQUEST FOR PROPOSAL CLOSING: February 12, 2021 at 4:00 pm (Local Time)
Delivery Requirements
Payment Terms
Net 30
(Not Applicable)
Manual & Electronic response must express an interest. Manual response must 1st DOWNLOAD the document. Electronic Response [if allowed] – must express interest; select Respond Online & complete response. Instructions can be found in the HELP screens
Control Number: 2168638
Master File:


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