Financial Planning Tool. Questions and Answers.

Agency: Mississippi State University
State: Mississippi
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD14379534225606453
Posted Date: Aug 6, 2020
Due Date: Aug 18, 2020
Solicitation No: RFP 20-77
Source: Members Only

Opens Tue August 18th, 2020 at 2:00 pm

RFP 20-77 Financial Planning Tool. Questions and Answers .

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Mississippi State University
Request for Proposals (RFP) 20-77
Financial Planning Tool for Mississippi State University
ISSUE DATE: July 20, 2020
ISSUING AGENCY: Office of Procurement and Contracts
Mississippi State University
610 McArthur Hall
245 Barr Avenue
Mississippi State, MS 39762
Sealed Proposals, subject to the conditions made a part hereof, will be received August 18,
2020 at 2:00 PM in the MSU Office of Procurement and Contracts, same address above,
for furnishing services and potentially, optional services as described herein.
IMPORTANT NOTE: Indicate firm name, and RFP number on the front of each sealed
proposal envelope or package.
All inquiries concerning this RFP should be directed to:
Jennifer Mayfield
Office of Procurement and Contracts, (Same address above)
jmayfield@procurement.msstate.edu
662-325-2550
Any addendum associated with this RFP will be posted at
http://www.procurement.msstate.edu/procurement/bids/index.php located under RFP 20-77. It
is the respondent’s responsibility to assure that all addenda have been reviewed and if
applicable, signed and returned.
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1. UNIVERSITY OVERVIEW
Mississippi State University (MSU) is a comprehensive land grant university of 21,500+
students and approximately 5,000 faculty and staff. The main campus is located adjacent to the
community of Starkville in northeast Mississippi, with a remote campus located in Meridian
with an enrollment of around 700 students. Additionally, the university operates several remote
agricultural experiment stations and has an Extension office located in each of the eighty-two
Mississippi counties.
Additional information about MSU can be found at our website www.msstate.edu.
2. INVITATION TO SUBMIT PROPOSAL ON RFP
The Mississippi State University Controller’s Office seeks a dynamic, cloud-based financial
planning and modeling tool which will enable users to develop and assess the long-term
impact of multiple financial scenarios and provide meaningful and flexible reporting
options.
The tool should leverage industry best practices and allow for modeling based on
both internal and external assumptions.
Data integration with Banner must be seamless and low maintenance, and user
profiles must be customizable based on user needs.
The model must be sufficient to meet the University’s present needs and have
flexibility for expansion to other units in the University over time.
The model must offer intuitive scenario-building which is time-efficient and user-
friendly and the opportunity for a wide-array of assumptions and initiatives which
reflect both income statement and balance sheet outcomes.
The model must offer the ability for interactive presentations to support meaningful
discussion and confident decision-making.
Reports must be easily understood and utilize associated graphs and other visual
aids to bring data into focus. Reporting capability for scenario-building should
include:
o Base-line budget and actual reporting with nightly updates
o Comparison of net differences between scenarios
o Capability for yearly, monthly and weekly cash flow analysis
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o Forecasting of the University’s core financial ratios
o Computation and prediction of impact to the University’s credit rating
o Analysis of the University’s financial health compared to peer institutions
o Comparability of capital financing structure options and their effects on
financial ratios
Provide ability to assess and forecast academic program performance at the college
and/or departmental level.
Inclusion of a commitment planning module is preferred.
3. SCOPE OF SERVICES REQUIRED
a) Technical Requirements
Platform/System – should support a minimum of:
Provide applicable certifications such as SOC2 documentation.
System must be secure and meet all local, state and federal data security standards.
Provide a statement stating whether your company is compliant with FERPA,
GLBA, NACH and Red Flag Regulation requirements.
Provide a completed Higher Education Cloud Vendor Assessment Tool (HECVAT)
(lite version available at: https://www.ren-isac.net/public-resources/hecvat.html).
Does the system support two-factor authentication? If so, describe solution options.
Does your system support single sign-on (CAS, Shibboleth, or SAML)?
Provide product interfaces that are compliant with WCAG 2.0 AA.
b) Users
Users will be limited to central office financial administrators and managers.
User permissions and accesses to various system functions should be role based with users
allowed in multiple roles. Role-based permissions govern each user’s rights to add, edit, and
view information within the system. There should be capability to accommodate tiered
access based on roles.
c) Reporting/Forms, Custom Fields, Files
Reports should be provided in multiple formats. Most reports, if not all, should be
viewable on screen with options to download in Excel, PDF, CSV, Word (.doc/.rtf), and
easily integrated with PowerPoint presentations.
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The system should have the ability to create custom reports by select users and system
administrators
The bidder should explain in detail the reporting function of the system.
The bidder should explain in detail the model-building function and the flexibility and
ease with which users can design and build models as needed.
d) Functions
The system should use a tiered structure that allows certain authorized users to build long-
term financial planning models and other users to have view-only access to the models and
related reports.
If a financial commitments planning module is incorporated in the package, a tiered access
user structure should be designed and implemented according to MSU needs.
e) System Maintenance and Support
MSU requests the bidder to provide installation, setup, and configuration training. Training
should be on-site and include, at minimum, a one-day session for super users and a 4-hour
session for view-only users.
MSU ITS will provide minimal support as needed.
4. INQUIRIES ABOUT RFP
Prospective respondents may make written inquiries concerning this request for proposal to
obtain clarification of requirements. Questions should be submitted either via a Word
document or plainly typed in the email itself. Responses to these inquiries may be made by
addendum to the Request for Proposal (RFP). Please send your inquiries to Jennifer Mayfield
via electronic mail at jmayfield@procurement.msstate.edu.
All inquiries should be marked “URGENT INQUIRY. MSU RFP 20-77”
5. ADDENDUM OR SUPPLEMENT TO RFP
In the event it becomes necessary to revise any part of this RFP, an addendum to this RFP will
be provided to each respondent who received the original RFP. Respondents shall not rely on
any other interpretations, changes or corrections.
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6. ADMINISTRATIVE INFORMATION
a) Issuing Office
This RFP is issued by the following office:
Office of Procurement and Contracts
Mississippi State University
245 Barr Avenue, 610 McArthur Hall
Mississippi State, MS 39762
b) Schedule of Critical Dates
The following dates are for planning purposes only unless otherwise stated in this RFP
progress towards their completion is at the sole discretion of the university.
RFP Posted
July 20, 2020
Questions from Vendors Due
July 30, 2020
MSU Q&A Response Due
August 7, 2020
Proposal Submission Deadline – 2:00 p.m. August 18, 2020
Award Date (Estimated)
September 30, 2020
Contract Effective Date (Estimated)
January 1, 2021
7. PROPOSAL CONTENTS
This is a two-step RFP process. The technical proposals and the cost proposals are to be
submitted in separate sealed envelopes. Indicate firm name, RFP# and word “Technical
Proposal” on the front of the sealed technical proposal envelope or package. Indicate the firm
name, RFP# and the word “Cost Proposal” on the front of the sealed proposal envelope or
package.
At a minimum, the following items should be included in the contents of the Technical
Proposal:
Cover letter, indicating the scope of the proposal. The letter should include an overview
of the services being offered. The letter should include a statement of exceptions to any
of the terms and conditions outlined in this RFP. (Cover letter should be no more than 3
pages in length.)
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