RFP-18-33811: Computerized Maintenance Management System, National and Dulles Airports

Agency: Metropolitan Washington Airports Authority
State: District of Columbia
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD14499906814269644
Posted Date: Feb 15, 2019
Due Date: Mar 26, 2019
Solicitation No: RFP-18-33811
Source: Members Only
Project Overview Solicitation
Type: Request for Proposals (RFP)
Solicitation
Issue Date: February 14, 2019
Deadline for
Proposals: 2:00 PM (Eastern), March 26, 2019
Submission
Location: 2733 Crystal Drive, Arlington, VA 22202
Estimated
Dollar Value: Up to $6,000,000 over 10 years
Project
Duration: Five-year base period with one five-year option
Bond
Requirements: None
Project
Summary: The Contractor shall furnish all necessary labor, materials, tools, equipment and supervision to provide a Computerized Maintenance Management System (CMMS) for Ronald Reagan Washington National and Washington Dulles International Airports. The desired solution must be a configurable commercial off-the-shelf, state of the art product that will support the Airports Authority¡¯s asset management program. LDBE
Requirement: This solicitation has a 20% Local Disadvantaged Business Enterprise (LDBE) participation requirement. Firms located within a 100-mile radius and whose 3 year average gross receipts, including all affiliates, do not exceed the size standard(s) below are eligible for consideration. For more LDBE/MBE/WBE information, including other LDBE size standards, contact the Airports Authority's Department of Supplier Diversity at 703-417-8660. LDBE Size
Standards:
NAICS Code Type of Work / Service LDBE Size Standard
541370 Geographic Information Systems $15.0 Million
541511 Computer Software Programming Services, Custom $27.5 Million
541512 Computer Systems Integrator Services $27.5 Million
541513 Computer Systems Support Services $27.5 Million
Amendments
Issued: None
Solicitation Events Pre-Proposal Conference: Date: March 1, 2019
Time: 10:00 AM (Eastern)
Location: Terminal A Conference Center, National Airport Pre-Proposal Conference Documents: Coming Soon
Questions and Answers Deadline: All questions must be submitted by 3:00 PM (Eastern) March 6, 2019. Question Submission: CLICK HERE to submit a question pertaining to this solicitation.
Please enter "RFP-18-33811" in the Solicitation Number field. Answered Questions: Coming Soon
Registration & Planholders List Details: Show your interest in this solicitation by registering as a Planholder.
Registration will place your name on the Planholder List for this project and ensure that you receive notification of any amendments or other updates to the project which may be issued in the future. Registration: CLICK HERE TO REGISTER
Please enter "RFP-18-33811" in the Solicitation Number field. Planholder List: New Project - Planholder List Coming Soon
Solicitation Documents Registration: If you download the solicitation documents and are interested in submitting a response, please register as a planholder by clicking on the "Registration & Planholders" tab above and following the instructions.
PLEASE NOTE: If you fail to register, you will not receive notification of amendments, and failure to receive and acknowledge amendments may result in your submission being deemed non-conforming. Base Solicitation Documents: RFP-18-33811 (576 KB)
Price Schedule (44 KB)
Attachment 4: Orders and Instructions - Ronald Reagan Washington National Airport
Attachment 4: Orders and Instructions - Washington Dulles International Airport Amendments to Solicitation: None Supplemental Information: Appendix A: CMMS Functional Requirements Form (81 KB)
Information Security Questionnaire (40 KB)
Help and Technical Assistance File Formats: Documents are in one or more of the following formats:
Adobe Acrobat PDF - Requires Adobe Reader version 5.0 or later.
You can download the latest version of Adobe Acrobat Reader free of charge by clicking on the following link: Download Acrobat Reader
Microsoft Excel - Requires Microsoft Excel 2000 or later.
Microsoft Word - Requires Microsoft Word 2000 or later. Technical Assistance: If you have any technical questions or need assistance with the document download process, please contact us via e-mail at contracting@mwaa.com or call 703-417-8672.

Last Updated February 14, 2019

The documents posted on this page and the information contained therein shall not be published or redistributed in any medium without prior written consent of the Metropolitan Washington Airports Authority.

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Metropolitan Washington Airports Authority
PROCUREMENT AND CONTRACTS DEPT.
SOLICITATION OFFER AND AWARD
Metropolitan Washington Airports Authority
Procurement and Contracts Dept., MA-29
2733 Crystal Drive
Arlington, VA 22202
1. FOR INFORMATION CALL
NAME: Cedric Kinlow
TELEPHONE NUMBER: (No Collect Calls) 703-417-8660
PAGE I -1
2. SOLICITATION NUMBER
3. TYPE OF SOLICITATION
4. DATE ISSUED
RFP-18-33811
REQUEST FOR PROPOSALS (RFP)
February 14, 2019
5. DESCRIPTION OF SUPPLIES, SERVICES, CONSTRUCTION
SOLICITATION
The Contractor shall provide a SaaS Computerized Maintenance Management System (CMMS) solution and all related
services, to include licensing, data migration, configuration, implementation, training, and maintenance services.
The Period of Performance under this contract will be five (5) years from go-live date with one (1) five (5)-year option to
be executed at the discretion of the Airports Authority.
All questions concerning this solicitation must be submitted by 3:00 PM March 6, 2019 via the Airports Authority's
website at: http://www.mwaa.com/business/current-contracting-opportunities
Note: This solicitation has a 20% LDBE participation requirement.
6. BOND REQUIREMENTS
PAYMENT BOND: None
PERFORMANCE BOND: None
7. PRE-PROPOSAL CONFERENCE
DATE: March 1, 2019
TIME: 10:00 AM
LOCATION: Terminal A Conference Center (adjacent to Terminal A Historic Lobby), Ronald Reagan Washington National Airport
8. DEADLINE FOR OFFER SUBMISSION
Sealed offers in accordance with Section X, Attachment 02 are due at the place specified at the top of this form by 2:00 P.M. local time,
March 26, 2019. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the
date and time the offers are due. Proposals will not be publicly opened.
9. NAME AND ADDRESS OF OFFEROR (Include Zip Code)
OFFER (Must be fully completed by offeror)
11. REMITTANCE ADDRESS (If different than Item9)
12A. E-MAIL ADDRESS
10A. TELEPHONE NUMBER
10B. FAX NUMBER
12B. COMPANY INTERNET WEBSITE
13. ACKNOWLEDGMENT OF AMENDMENTS (This offeror acknowledges receipt of
amendments to this solicitation - give number and date of each)
14A. NAME & TITLE OF PERSON AUTHORIZED TO SIGN OFFER
AMENDMENT NO.
14B. SIGNATURE
DATE
15. ACCEPTED AS TO ITEMS NUMBERED
16. CONTRACT NUMBER
18. DATE OF AWARD
AWARD (To be completed by MWAA)
20A. NAME OF CONTRACTING OFFICER
17. AMOUNT
19. CONTRACT EFFECTIVE DATE
Cedric Kinlow, CPSM, CPPB
20B. SIGNATURE OF CONTRACTING OFFICER
MWAA Form PR-05 (Rev. 1/2019)
14C. DATE
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
SECTION II - TABLE OF CONTENTS
RFP-18-33811
SECTION I - SOLICITATION OFFER AND AWARD
SECTION II - TABLE OF CONTENTS
SECTION III - PRICE SCHEDULE
SECTION IV - REPRESENTATIONS AND CERTIFICATIONS
01 PARENT COMPANY AND IDENTIFYING DATA
02 TYPE OF BUSINESS ORGANIZATION
03 AUTHORIZED NEGOTIATORS
04 LOCAL DISADVANTAGED BUSINESS ENTERPRISE REPRESENTATION
05 MINORITY BUSINESS ENTERPRISE REPRESENTATION
06 WOMEN BUSINESS ENTERPRISE REPRESENTATION
07 CONTRACTOR IDENTIFICATION
08 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION
09 SUBCONTRACTORS
10 CERTIFICATION OF COMPLIANCE WITH EMPLOYMENT ELIGIBILITY VERIFICATION, FORM I-9
11 CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS
12 INSURANCE AFFIDAVIT
SECTION V - SOLICITATION PROVISIONS
01 SOLICITATION DEFINITIONS
02 PREPROPOSAL CONFERENCE
03 PROCUREMENT PROCESS – BEST VALUE RFP
04 RESERVED
05 OFFEROR'S QUALIFICATIONS
06 PRE-AWARD SURVEY
07 ACKNOWLEDGMENT OF AMENDMENTS TO SOLICITATIONS
08 CONTRACT AWARD
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SECTION II-1
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
09 EXPLANATION TO PROSPECTIVE OFFERORS
10 PREPARATION OF OFFERS
11 SUBMISSION OF OFFERS
12 LATE SUBMISSION, MODIFICATIONS, AND WITHDRAWALS OF OFFERS
13 SOLICITATION COSTS
14 TYPE OF CONTRACT
15 MINIMUM PROPOSAL ACCEPTANCE PERIOD
16 PLACE OF PERFORMANCE
17 RESTRICTION ON DISCLOSURE AND USE OF DATA
18 STATEMENT OF UNDERSTANDING
19 SITE INVESTIGATION
20 OFFER DOCUMENTS
21 PROTESTS
22 RESERVED
23 NOTICE TO LOW OFFERORS
24 TITLE VI SOLICITATION NOTICE
SECTION VI - SPECIAL PROVISIONS
01 USE OF CONTRACT BY OTHER JURISDICTIONS
02 CONTRACTOR PERFORMANCE EVALUATION
03 INFORMATION SECURITY
04 LIMITATION OF OBLIGATIONS AND LIABILITIES
05 ORDERING - SERVICE CALL ORDERS
SECTION VII - CONTRACT PROVISIONS
01 SCOPE OF WORK
02 PRE-PERFORMANCE CONFERENCE
03 VEHICLE REGISTRATION AND PARKING
04 AIRPORT REGULATIONS
05 SAFETY REQUIREMENTS
RFP-18-33811
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SECTION II-2
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
06 DAMAGE REPORTS
07 DAMAGE OR LOSS OF CONTRACTOR'S PROPERTY
08 WORKING HOURS
09 AUTHORITY FURNISHED FACILITIES
10 AUTHORITY FURNISHED EQUIPMENT
11 AUTHORITY FURNISHED UTILITIES
12 CONTRACTOR PERSONNEL
13 WORKMANSHIP AND INSPECTION
14 BILLING INSTRUCTIONS
15 LIABILITY INSURANCE
16 CONTRACT TERM
17 CORRESPONDENCE PROCEDURES
18 DISPUTES
19 TERMINATION FOR CONVENIENCE OF THE AUTHORITY
20 DEFAULT
21 INTERPRETATION OR MODIFICATION
22 RESERVED
23 ACCIDENT AND FIRE REPORTING
24 INDEMNIFICATION
25 LICENSES AND PERMITS
26 SUPERVISION
27 KEY PERSONNEL
28 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) AUTHORITY
29 OPERATION OF MOTOR VEHICLES
30 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT
31 PATENT INDEMNITY
32 CHANGES
33 INSPECTION OF SERVICES
34 WARRANTY OF SERVICES
RFP-18-33811
VII-1
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SECTION II-3
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
RFP-18-33811
35 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND
IMPROVEMENTS
VII-19
36 CLEANING UP
VII-20
37 EXCUSABLE DELAYS
VII-20
38 ORDER OF PRECEDENCE
VII-20
39 MODIFICATION PROPOSALS - PRICE BREAKDOWN
VII-21
40 CLAIMS FOR ADDITIONAL COSTS
VII-21
41 TAXES
VII-21
42 PAYMENTS
VII-21
43 PUBLICITY RELEASES
VII-23
44 OPTION TO EXTEND THE TERM OF THE CONTRACT
VII-23
45 OPTION TO EXTEND SERVICES
VII-23
46 AUDIT AND INSPECTION OF RECORDS
VII-23
47 CONSENT TO ASSIGNMENT
VII-24
48 NOTIFICATION OF OWNERSHIP CHANGES
VII-24
49 COMPLIANCE WITH EMPLOYMENT ELIGIBILITY VERIFICATION, FORM I-9
VII-24
50 AUTHORITY PROPERTY
VII-24
51 GENERAL CIVIL RIGHTS PROVISIONS
VII-26
52 TITLE VI CLAUSES FOR COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS
VII-26
53 TITLE VI LIST OF PERTINENT NONDISCRIMINATION AUTHORITIES
VII-27
SECTION VIII - POLICIES ON EQUAL OPPORTUNITY, MINORITY AND WOMEN
BUSINESS ENTERPRISE (MBE/WBE) PARTICIPATION, AND EMPLOYMENT OF
VETERANS
01 EQUAL OPPORTUNITY
02 MBE/WBE PARTICIPATION
03 TECHNICAL ASSISTANCE
04 MONITORING OF MBE/WBE PARTICIPATION
05 EMPLOYMENT OF VETERANS
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SECTION II-4
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