IFB 08222022ANW FFVP Produce Bid 1st Semester FY 2022-2023
|Agency:||Memphis City Schools|
|Level of Government:||State & Local|
|Posted Date:||Aug 8, 2022|
|Due Date:||Aug 22, 2022|
August 8, 2022
SHELBY COUNTY BOARD OF EDUCATION
3176 Jackson Avenue Main Building □ Memphis, Tennessee 38112-4892 □ Phone (901) 416-5550
(This bid will not be accepted electronically or by facsimile. All bids must be mailed to the above address.)
INVITATION FOR BID
(NOT AN ORDER)
Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give full particulars.
The Bid must be submitted no later than August 22nd @ 11:00 A.M. CST, 2022
The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or
technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful Bidders shall be paid only when delivery is
complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous
Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.
CENTRAL NUTRITION CENTER FOOD WAREHOUSE
1ST SEMESTER PRODUCE– “FFVP BID”
FRESH FRUITS & VEGETABLES “72 SCHOOLS”
The Shelby County Board of Education (“SCBE”) is requesting bids for the purchase of SCBE PRODUCE – “”FFVP
BID” 1ST SEMESTER – FRESH FRUITS AND VEGETABLES (72 SCHOOLS) or the 2022-2023 school
period, as indicated in the attached specifications. Bids MUST be received by Memphis-Shelby County Schools
(“MSCS” or “District) by the due date and time set forth above.
Questions or requests for clarification of technical issues and terms pertaining to this Bid must be submitted in
writing via e-mail to firstname.lastname@example.org.
ISSUED BY: A’Ishah Williams
We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified. Bids
are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction
NAME OF FIRM
AUTHORIZED REPRESENTATIVE NAME
NAME OF BILLING CONTACT
CHECK HERE IF YOU ARE A MINORITY VENDOR
“In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and
institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for
prior civil rights activity in any program or activity conducted or funded by USDA. To file a complaint of discrimination, write USDA, Office of the Assistant Secretary for Civil
Rights, 1400 Independence Avenue, SW, Washington, DC. 20250-9410 or call (866) 632-9992 or (800) 877-8339 (TTY). USDA is an equal opportunity provider and employer."
“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”
PART I: SCOPE OF WORK
This Invitation for Bid (IFB) is soliciting bids for the 1ST SEMESTER PRODUCE– “FFVP BID”
FRESH FRUITS & VEGETABLES “72 SCHOOLS”
Shelby County Board of Education is interested in:
1. Creating strong partnerships with direct suppliers of goods
2. Taking advantage of economies of scale to help reduce operating costs
3. Driving revenues through increased participation
Shelby County Board of Education serves approximately 92,000 reimbursable lunches daily and
53,000 reimbursable breakfasts. The district is allocated over 4.7 million dollars in USDA
On July 1, 2013, Shelby County Schools (“SCS”) merged with Memphis City Schools to become one of
the largest school districts in the country. During the 2013-14 school year, SCS educated more than
140,000 students in over 270 locations. This included all public schools (traditional, specialty and charter
schools authorized by the District) in Shelby County, located within the corporate limits of the city of
Memphis, as well as in the six incorporated towns of Arlington, Bartlett, Collierville, Germantown, Lakeland
For the 2014-15 school year, approximately 33 schools joined one of six new municipal school districts in
Shelby County reducing the student enrollment to approximately 117,269 students in grades kindergarten
through grade 12. For the 2015-16 school year, the District projects an enrollment of 109,192 students,
which makes Shelby County School District the largest public school district in Tennessee and the 22nd
largest public school district in the nation. The District is comprised of 225 schools, which includes
traditional schools, charter schools, career and technology centers, special education centers and
3.0 SCOPE OF WORK
The SCBE requests bids for1ST SEMESTER PRODUCE– “FFVP BID” FRESH FRUITS &
VEGETABLES “72 SCHOOLS”
The specifications are contained in the Invitation for Bid. Responses submitted must meet or
exceed all requirements. Bids that do not meet or exceed all requirements will be considered
non-responsive. All exceptions must be noted.
The intent of this contract is to provide the SCBE with an expedited means of procuring supplies
and/or services at the lowest cost. This contract is for the convenience of the SCBE and is
considered to be a "Non-Exclusive" use contract. The SCBE does not guarantee any usage. The
SCBE will not be held to purchase any particular Brand, in any groups, prices or discount ranges,
but reserves the right to purchase any item/items listed in the price schedule submitted.
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of the SCBE and/or third party participant.
Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et
seq). In accordance with the Act, certain information is subject to public disclosure. Please be
advised that should you deem any portion of your bid as confidential or proprietary, it must be
conspicuously indicated on those portions so deemed. However, and in accordance with the Act,
you are hereby notified that every portion may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated term of this contract shall be between August 29, 2022 – December 9, 2023.
The bidder warrants that prices for the bid under this IFB are not higher than prices currently
extended to any other governmental agency for the same product or service.
3.0 PRE-BID MEETING (N/A)
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0).
To be given consideration, the questions must be received NO LATER THAN August 15, 2022
@ 11:00 a.m., CST. Questions that are deemed to be substantive in nature will be responded to
in the form of an addendum and posted on SCBE website
http://www.scsk12.org/procurement/bids. Please do not submit question in PDF format.
5.0 POINT OF CONTACT
A’Ishah Williams, Sr. Buyer
6.0 CONTRACT MONITOR / SCBE SUPERVISION
The Contractor’s performance will be under the direction of the Buyer / Requesting Department
who will be responsible for ensuring contractor’s compliance with the requirements of this contract
to include managing the daily activities of the contract, providing guidance to the contract, and
coordination. The Contractor shall be accountable to the end users on all matters relating to the
scope of work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a Fixed Price.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual
costs incurred. Payment shall be in accordance with the line item price on the purchase order and
made within Net 30 days upon receipt of invoice.
The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor
does not provide the Department with all required deliverables within the timeframe specified in the
contract or in the event that the Contractor otherwise materially breaches the terms and conditions
of the contract.
9.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE
(http://www.scsk12.org/procurement/bids). Failure of any offeror to receive or acknowledge receipt
of such addenda or interpretation shall not relieve any offeror from any obligations under this IFB
as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
In order to be eligible for consideration, bids must be received in the Central Nutrition Center Office
no later than August 22, 2022 @ 11:00 a.m. CST, 3176 Jackson Avenue, Memphis, TN 38112.
Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid
in the Office of Purchasing prior to the deadline. Any bid received in the Purchasing Office after
the submission deadline, no matter what the reason, will be returned unopened. Bid responses
delivered to any other location shall not constitute delivery to the Central Nutrition Center
11.0 BID OPENING
The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet.
Bid tabulations will be posted to the Shelby County Board of Education’s (SCBE) Web site at
www.scsk12.org once completed. The SCBE shall then review all responses and analyze the
results of the bidding process. A final recommendation shall be prepared for review and approval
by the Procurement Director. Upon acceptance and approval of the bid(s) by the Procurement
Director, the Director may grant its approval subject to such conditions as it may deem appropriate.
All bids shall be publicly opened at the Procurement Office, 160 S. Hollywood Street, Room 126,
Memphis, TN 38112 on the date specified on the bid. In the event of inclement weather on the due
date of a bid and The SCBE is closed, the bid will be due and opened on the next business day at
the same time as specified in the bid or applicable addendum.
12.0 DURATION OF BID
A bid submitted in response to this solicitation is binding upon the bidder and is considered
irrevocable for a minimum of 120 days following the closing date for receipt of initial bids.
13.0 E- COMMERCE
The Commercial Appeal, Daily News and www.scsk12.org/procurement Web site. This Web site
also serves to publish any addenda, associated materials, bidder/offeror questions and the SCBE’s
responses, and other solicitation related information.
The successful bidder must be an active vendor in APECS to receive Purchase Orders and
Payment. Instructions on how to register are detailed on the Procurement Web site @
http://www.scsk12.org/procurement, Doing Business with SCS.
SCBE does not discriminate in educational programs, activities or employment on the basis of race,
color, national origin, sex, age, religion or disability. Bidders will be required to comply with all
applicable requirements pertaining to fair labor, state and local government.
Failure to provide the required insurance coverage by either of the two (2) methods described in
Appendix E when the bid is submitted may result in rejection of your bid as being non-responsive.
15.0 LIQUIDATED DAMAGES (N/A)
16.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE
In accordance with TN Code Ann. 49-5-413, unless explicitly excluded by statute; and pursuant to
Shelby County Schools’ requirements, Vendors (persons, corporations or other entities) whose
employee(s), subcontractor(s), or representative(s) will come in contact or close proximity to SCS
students during the course of business, must require their employee(s), subcontractor(s), or
representative(s) to supply a fingerprint sample, submit to a criminal history records check to be
conducted by the Shelby County Schools, Tennessee Bureau of Investigation, and the Federal
Bureau of Investigation, and obtain Shelby County School’s identification badge prior to
permitting the person to have contact with the children or entering school grounds.
The cost of fingerprinting, conducting the criminal records check, and obtaining a Shelby County
Schools identification badge will be the sole responsibility of the Vendor for each of the Vendor’s
employees, subcontractors, or representatives. The Shelby County Schools identification badge
shall be worn at all times by each of the Vendor’s employees, subcontractors, or representatives
at shirt pocket height while on Shelby County Schools’ property. For more information regarding
fingerprinting, conducting the criminal records check, and obtaining a Shelby County Schools
identification badge, please contact 901-416-4720.
SCS further reserves the right to audit the criminal history background records of any Vendor
employee(s), subcontractor(s) or representative(s) having contact with SCS students. Audits may
be conducted on a quarterly basis with 48 hours’ prior notice. It is the Vendor’s responsibility to
ensure records are current and made available upon request to SCS. Failure to provide SCS
access to current criminal history checks upon request could lead to Vendor debarment.
17.0 COMPLIANCE WITH LAWS
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.