Director of Purchasing
230 S. Mechanic Street
Pueblo, CO 81003
INVITATION FOR BID
August 9, 2022
22-075 Replace Flooring in Gym at Pueblo Municipal Justice Center
August 16, 2022, at 8:30 AM at the Pueblo Municipal Justice Center, 200 S. Main
Street, Pueblo, CO 81003, in the building’s Police Department lobby. Bidders must
be on time and be prepared to take their own measurements.
Questions and requests for clarification must be emailed to email@example.com no later
than August 18, 2022, at 4:00 PM.
August 23, 2022, at 10:00:00 AM (MT).
Bids may be submitted electronically in PDF format to firstname.lastname@example.org. Bidders must
enter the following in the subject line of the email: “BID 22-075 – Your Company Name.”
Bids may also be mailed or hand delivered to the City’s Purchasing Department, 230 South
Mechanic Street, Pueblo, Colorado, 81003.
SECTION 1. SCOPE OF WORK
1.1 The successful bidder shall remove and dispose of existing carpet tiles and cove base, and install new rubber
floor tiles and cove base in the PMJC Gym as indicated on specifications and drawings. Submitted prices are
to include all charges for labor, materials, supplies, shipping/handling, unloading, insurance, and equipment
necessary to supply Scope of Work requirements. In the absence of comment on particular points; industry
standard practice should be presumed to prevail.
1.2 DETAILED SCOPE OF SERVICE
• Remove and dispose of existing carpet tiles and cove base in Exercise Area 2314 at the Pueblo Municipal
Justice Center. Approximately 1,275 SF.
• Prepare substrate for application of new flooring and cove base.
• Install new ¾” (18mm) non-slip, nonabsorbent, anti-microbial, IIC Rating 56, close-celled re-vulcanized
recycled rubber interlocking flooring tiles. Color shall be determined by owner. Approximately 500
• Install new ½” (12mm) non-slip, nonabsorbent, anti-microbial, close-celled re-vulcanized recycled
rubber interlocking flooring tiles. Color shall be determined by owner. Approximately 775 SF.
• Provide a beveled edge transition at all doors and between the ½” and ¾” thick zones.
• Install 6” cove base. Color to be determined by owner.
• This project must be completed no later than December 1, 2022.
• SECURITY REQUIREMENTS: The Police Department is a secure building. Awarded bidder shall
be required to provide the Police Department with a list of names and dates of birth of all employees
who will be working in the building for the purposes of a “Wants and Warrants” search.
Bid No. 22-075
Page 1 of 6
Part 1 – GENERAL
1.01 SCOPE: Furnish all labor, materials, tools and equipment necessary to remove existing carpet tiles and
install new floor tiles and cove base as indicated on drawing.
Samples: Successful bidder shall provide samples of each type, color, and pattern of floor tiles, base and
Manufacturer’s Literature: Manufacturer’s recommended installation instructions, product warranty
information, and Safety Data Sheets.
Maintenance Materials: Furnish additional floor covering materials for replacement and maintenance.
Furnish materials of each size, color, pattern, and type of material included in the work. Furnish additional
materials at a rate of 2% per type.
1.03 QUALITY ASSURANCE:
1.03.1 Use only skilled and experienced flooring installers for the installation of the flooring.
1.04.1 Flooring shall have a minimum 5-year manufacturer’s warranty.
1.04.2 Workmanship shall have a two-year warranty.
Part 2 – PRODUCTS
2.01.1 Floor tiles shall be ShokLok and RecLok Sport or equivalent. Any substitutions must be approved by City of
Pueblo Public Works. Color and pattern shall be selected by City of Pueblo Public Works.
2.02 Cove Base shall be 1/8” thick rubber, pre-molded, rounded-top and cove base; 6” high, butt type with both end
stops and preformed corners. Color shall be selected by City of Pueblo Public Works.
Part 3 – EXECUTION
3.01.1 Remove dirt, oil, grease, or other foreign matter from surfaces to receive floor covering materials.
3.01.2 Fill cracks more than 1/16” wide with a Portland or cement-based patching compound.
3.01.3 Floor must be flat to within 1/8” in 10’. Use leveling compound as required.
3.01.4 Prime surfaces if recommended by floor covering manufacturer.
3.02 Application of Adhesives:
3.02.1 Mix and apply adhesives in accordance with manufacturer’s instructions.
3.02.2 Provide safety precautions during mixing and applications as recommended by adhesives
3.02.3 Apply adhesive uniformly over surfaces:
3.02.3.1 Apply adhesive to only that area which can be covered within the recommended working
3.02.3.2 Remove adhesive which dries or films over.
3.02.3.3 Do not soil walls, bases, and adjacent walls with adhesives.
3.02.3.4 Promptly remove any spillage.
3.02.4 Apply adhesives per manufacturer’s recommendations.
3.02.5 Clean trowel and re-work notches as necessary so as to ensure proper application of adhesive.
3.03 Installation of Flooring
3.03.1 Tiles shall be installed in a monolithic orientation
3.03.2 Start from the intersection point in the center of the floor. Install the tiles in one quadrant using
chalk lines as guidelines. Fill in the area in between the two chalk lines using the stair step method.
3.03.3 Continue to install tiles in a stair step or pyramid pattern, starting at the center point. Check to
ensure tiles are properly aligned at edges during the installation.
Bid No. 22-075
Page 2 of 6
3.04 Installation of Cove Base
3.04.1 Install base around perimeter of room.
3.04.2 Unroll base material and cut into accurate lengths, as desired or required for minimum number of
3.04.3 Match edges at all seams or double cut adjoining lengths.
3.04.4 Install with tight butt joints with no joint width greater than 1/64”.
3.04.5 Apply adhesive and firmly adhere to wall surfaces.
3.04.6 Press down so that the bottom cove edge follows floor profile.
3.04.7 Form internal corners by using pre-molded corners.
3.04.8 Form external corners by using pre-molded corners.
3.04.9 Scribe base accurately to abutting materials.
Bid No. 22-075
Page 3 of 6
SECTION 2. QUOTATION RECORD
Remove & Dispose of Carpet Tiles
Remove & Dispose of Cove Base
Install ¾” Flooring Tiles
Install ½” Flooring Tiles
Install 6” Cove Base
If bidder’s quantities are different based on
bidder’s measurements, please indicate
additional quantity and price per item.
Unit Unit Price
Does your bid comply with all aspects of this IFB?
Bidders shall inform themselves of the conditions of the project site, accurate measurements of site, and the
requirements of the project’s scope of work before submitting their bid. No allowances shall be made by reason
of any matter or thing concerning which they might not have been fully informed prior to bidding. No Bidder
will be heard after the opening of bids to assert that there was any misunderstanding as to the nature of the
operation expected in this solicitation.
The undersigned, having carefully read and considered these bid documents, does hereby offer to provide such
products or services on behalf of the City, in the manner described or implied and subject to the terms and conditions
set forth in the attached bid. Products or services will be provided at the rates set forth in said bid. The undersigned
further states that this bid is made in good faith and is not founded on, or in consequence of, a collusion, agreement,
or understanding between himself or herself or any other interested party.
Bid No. 22-075
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3.1 Bids shall be typed or written in ink on the form prepared by the City. Officials of Corporations shall
designate their official title; partners or sole owners shall so state, giving the names of all interested parties.
The person signing the bid must initial all corrections or erasures.
3.2 In submitting the bid, the vendor agrees that acceptance of any or all bids by the Director of Purchasing
within a reasonable time or period constitutes a contract between the City of Pueblo, a Municipal Corporation,
and awarded Contractor, subject to Contractor complying with all City contract requirements. No delivery
shall become due or be accepted unless an award letter, purchase order or contract shall first have been issued
by the City’s Purchasing Department.
3.3 Bidder acknowledges that they are qualified in this area of work and has experienced personnel able to
provide the required services. The City may request information substantiating the indicated requirements.
Failure to provide this information may result in their bid being declared non-responsive.
3.4 The City reserves the right to reject any and all bids for any or all items covered in the Invitation to Bid, to
waive informalities or defects in bids or to accept any bid as it shall deem to be in the best interest of the
3.5 The City is exempt from Federal, State, and Local taxes; however, the successful bidder is subject to such
taxes and may not be exempt from such taxes. Per City of Pueblo Municipal Ordinance Sections 9-1-2 and
14-4-21, any and all businesses that operate within the City are mandated to be licensed. Awarded contractor
shall be required to work directly with the Sales Tax Division at (719) 553-2659 to determine licensing
3.6 It is the policy of the City to provide equal opportunity in employment. All contractors shall meet and comply
with Section 1.8 of the Pueblo Municipal Code (entire Code included by reference). Information available
3.7 The awarded contractor shall be required to submit a Colorado Public Employees’ Retirement Association
(“PERA”) Questionnaire. Form available at https://www.pueblo.us/DocumentCenter/View/12541
3.8 Awarded Contractor shall submit a letter of certification that it does not knowingly employ or contract with
a worker without authorization who will perform work under this contract and that the Contractor will
participate in the “E-Verify Program". Sample letter available at
3.9 Upon award of this project, Contractor shall procure and maintain Commercial General Liability,
Automobile, and Worker’s Compensation insurance coverage. Such insurance Coverage shall be provided
with insurance companies satisfactory to the City. Satisfactory certificates of insurance must be filed with
the City’s Purchasing Department before any work begins.
Details available at
3.10 Bidders shall not alter the specifications. Any bid that fails to comply exactly with these instructions may be
3.11 If the lowest bid is not considered to be the most responsive and responsible bidder, the bid must be approved
by an Evaluation Committee and the reason therefore stated and filed with the bid.
Bid No. 22-075
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