Psychiatric Residential Treatment Facility for Children’s Behavioral Health

Agency: State Government of New Hampshire
State: New Hampshire
Level of Government: State & Local
Category:
  • G - Social Services
  • Q - Medical Services
Opps ID: NBD14608687403552226
Posted Date: Jan 7, 2021
Due Date: Jan 19, 2021
Solicitation No: RFP-2021-DBH-11-PSYCH
Source: Members Only
Description The New Hampshire Department of Health and Human Services seeks proposals to establish a Psychiatric Residential Treatment Program (PRTF) that will provide high-quality behavioral health treatment services in a residential setting. The PRTF will enhance the State’s capacity to accommodate referrals from all over State with the goal of quickly stabilizing behaviors and treat symptoms of children and youth with acute behavioral health needs to enable them to return to a lower level of treatment or family-based settings.
Documents

RFP-2021-DBH-11-PSYCH
Addendum #1 (10/30/2020)
Official Q&A (11/06/2020)
Addendum #2 (11/16/2020)
Addendum #3 (11/20/2020)

Addendum #4 (12/01/2020)
Addendum #5 (12/04/2020)
Official Q&A, part 2 (12/04/2020)
Addendum #6 (12/11/2020)
Addendum #7 (01/07/2021)



Document Library
Appendix B: Contract Monitoring Provisions
Appendix C: CLAS Requirements
Appendix D: Technical Proposal Template
Appendix E: Budget Sheet
Appendix F: Reserved
Appendix H: Proposal Checklist

Release Date October 23, 2020
Closing Date/Time Janaury 19, 2021, 11:59PM
Program Area Division for Behavioral Health
Contact Catherine Cormier
Telephone (603) 271-9076
E-mail Address catherine.cormier@dhhs.nh.gov

Attachment Preview

State of New Hampshire
Department of Health and Human Services
REQUEST FOR PROPOSALS RFP-2021-DBH-11-PSYCH
FOR
Psychiatric Residential Treatment Facility
for Children’s Behavioral Health
October 23, 2020
New Hampshire Department of Health and Human Services
Psychiatric Residential Treatment Facility for Children’s Behavioral Health
Table of Contents
1. INTRODUCTION: .............................................................................................................................4
1.1. Purpose: ........................................................................................................................................ 4
1.2. Vendor Background on DHHS: ................................................................................................... 4
1.3. Background on the Bureau of Children’s Behavioral Health: ..................................................... 4
1.4. Program goals and strategic priorities:......................................................................................... 5
1.5. Contract Period:............................................................................................................................ 7
2. STATEMENT OF WORK: ...............................................................................................................7
2.1. Covered populations and additional information on the population: ........................................... 7
2.2. Scope of Services ....................................................................................................................... 10
2.3. Reporting and Deliverable Requirements: ................................................................................. 17
2.4. Performance improvement and performance metrics: ............................................................... 18
3. PROPOSAL EVALUATION: .........................................................................................................21
3.1. Overview of proposal evaluation process .................................................................................. 21
3.2. Evaluation scoring...................................................................................................................... 21
3.3. Details on the Technical Proposal .............................................................................................. 22
3.4. Details on the Cost Proposal ...................................................................................................... 23
4. FINANCE:.........................................................................................................................................25
4.1. Financial Standards: ................................................................................................................... 25
4.2. Description of payment structure ............................................................................................... 25
5. Compliance: ......................................................................................................................................27
5.7. Medical records on each patient/recipient of services. .............................................................. 27
5.8. Credits and Copyright Ownership.............................................................................................. 28
5.9. Culturally and Linguistically Appropriate Services................................................................... 28
5.10. Audit Requirements ................................................................................................................ 30
5.11. Contract Monitoring Provisions ............................................................................................. 30
5.12. Statement of Vendor’s Financial Condition ........................................................................... 31
6. Proposal process: ..............................................................................................................................33
6.1. Contact Information Sole Point of Contact ............................................................................. 33
6.2. Procurement Timetable .............................................................................................................. 33
6.3. Letter of Intent............................................................................................................................ 34
6.4. Questions and Answers .............................................................................................................. 34
6.5. Exceptions .................................................................................................................................. 35
6.6. RFP Amendment ........................................................................................................................ 35
6.7. Proposal Submission .................................................................................................................. 35
RFP-2021-DBH-11-PSYCH
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New Hampshire Department of Health and Human Services
Psychiatric Residential Treatment Facility for Children’s Behavioral Health
6.8. Non-Collusion ............................................................................................................................ 36
6.9. Collaborative Proposals.............................................................................................................. 36
6.10. Validity of Proposals .............................................................................................................. 36
6.11. Property of Department .......................................................................................................... 36
6.12. Proposal Withdrawal .............................................................................................................. 36
6.13. Public Disclosure .................................................................................................................... 36
6.14. Non-Commitment ................................................................................................................... 37
6.15. Liability .................................................................................................................................. 37
6.16. Request for Additional Information or Materials ................................................................... 37
6.17. Oral Presentations and Discussions ........................................................................................ 37
6.18. Successful Prosper Notice and Contract Negotiations ........................................................... 37
6.19. Scope of Award and Contract Award Notice ......................................................................... 38
6.20. Site Visits................................................................................................................................ 38
6.21. Protest of Intended Award ...................................................................................................... 38
6.22. Contingency............................................................................................................................ 38
6.23. Ethical Requirements.............................................................................................................. 38
7. Proposal outline and requirements:................................................................................................39
7.1. Presentation and Identification................................................................................................... 39
7.2. General Contents ........................................................................................................................ 39
7.3. Technical Proposal Contents ...................................................................................................... 42
7.4. Cost Proposal Contents .............................................................................................................. 42
7.5. Appendix B, Contract Monitoring Provisions............................................................................ 42
7.6. Audited Financial Statements..................................................................................................... 42
8. Mandatory business requirements: ................................................................................................43
8.1. Contract Terms, Conditions and Liquidated Damages, Forms .................................................. 43
9. Appendix: Additional information..................................................................................................43
9.1. Appendix A Form P-37 General Provisions and Standard Exhibits ....................................... 43
9.2. Appendix B Contract Monitoring Provisions*........................................................................ 43
9.3. Appendix C CLAS Requirements* ......................................................................................... 43
9.4. Appendix D Technical Proposal Template* ........................................................................... 43
9.5. Appendix E Budget Sheet* ..................................................................................................... 43
9.6. Appendix F Program Staff List* ............................................................................................. 43
9.7. Appendix G- Level of Care 5 Framework ................................................................................. 43
9.8. Appendix H Proposal Checklist* ............................................................................................ 43
RFP-2021-DBH-11-PSYCH
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New Hampshire Department of Health and Human Services
Psychiatric Residential Treatment Facility for Children’s Behavioral Health
1. INTRODUCTION:
1.1. Purpose:
The New Hampshire Department of Health and Human Services seeks proposals to establish a Psychiatric
Residential Treatment Program (PRTF) that will provide high-quality behavioral health treatment
services in a residential setting. The PRTF will enhance the State’s capacity to accommodate referrals
from all over State with the goal of quickly stabilizing behaviors and treat symptoms of children and youth
with acute behavioral health needs to enable them to return to a lower level of treatment or family-based
settings.
1.2. Vendor Background on DHHS:
The New Hampshire Department of Health and Human Services (DHHS” or “Department”) is
responsible for promoting the health, safety, and well-being of the citizens of New Hampshire. To achieve
that goal, DHHS provides services for children, families, individuals, and seniors in areas such as mental
health, developmental disabilities, substance abuse, and public health. DHHS does this work through
partnerships with families, community groups, private providers, other state and local entities, and New
Hampshire citizens.
Through the support of the Governor and legislature, DHHS has a unique opportunity to strengthen New
Hampshire’s child and family serving system to better promote safe, stable, nurturing families and
communities in New Hampshire. DHHS seeks to work with Granite Staters to ensure all children and
families receive the right service at the right time and right place, no matter where and when they present
for assistance.
This shift in approach will require the State to assess needs more holistically, creating critical linkages
across systems that touch vulnerable populations to more seamlessly connect them to supports, and
enhance available services at all levels of need. Achieving this vision also requires DHHS to change the
way it does business breaking down silos across divisions and integrating service planning and delivery
for populations served by multiple divisions.
1.3. Background on the Bureau of Children’s Behavioral Health:
As part of this broader goal of ensuring all children receive the right service at the right time and place,
DHHS’s Division for Behavioral Health, Bureau of Children’s Behavioral Health (“BCBH”) works to
provide a continuum of behavioral health services to all children in New Hampshire who need intervention
to support their health and emotional well-being. BCBH was created in 2016 to unify the various
children’s behavioral health services across the State. BCBH works with partners across the system,
including the Division for Children, Youth and Families (“DCYF”) to build a more integrated and
comprehensive “System of Care” for children based on the core values of family- and youth-driven
practice, cultural and linguistic competency and community-based service and trauma informed care1
1 From “An Act to Implement a System of Care for Children’s Behavioral Health in New Hampshire Year 3 Report” March 2019
RFP-2021-DBH-11-PSYCH
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New Hampshire Department of Health and Human Services
Psychiatric Residential Treatment Facility for Children’s Behavioral Health
1.4. Program goals and strategic priorities:
New Hampshire’s System of Care is designed to serve many different kinds of emotional, behavioral, and
mental health needs of children by expanding the State’s capacity to provide early and effective home-
and community-based services and reduce reliance on expensive residential and inpatient treatment unless
clinically required.2 With the passage of New Hampshire Senate Bill 14 in 2019 and the federal Family
First Prevention Services Act in 2018, BCBH has an important opportunity to continue to enhance the
breadth, quantity, and quality of behavioral health services available to New Hampshire’s children. One
component of the broader System of Care is providing more intensive, focused, high-quality residential
treatment for children with the most significant, acute behavioral health needs when required. The New
Hampshire State 10-Year Plan for Mental Health, developed and approved in 2019, indicates the need for
a robust system of residential treatment to enhance the continuum of care for mental health treatment. By
expanding access and enhancing the residential treatment system, children and youth will have additional
options to either divert or step down from psychiatric hospital stays.
This Request for Proposals (RFP) specifically addresses the unique needs of the population for the most
intensive level of care provided through a PRTF. A PRTF is an alternative to psychiatric hospitalization
and provides intensive inpatient care designed to help stabilize the youth, provide for immediate treatment
needs, and quickly return the youth to their prior care setting (often a lower-level of residential care) in
order to continue their course of treatment.
New Hampshire does not currently have a PRTF located in the state. However, it has certified multiple
PRTF programs nationally (or PRTF like) and has utilized those services since 2016. It is imperative that
New Hampshire be able to offer the level of acuity of a PRTF to the children and youth of New Hampshire
in order to have youth close to families, communities and connections. Offering a PRTF in New
Hampshire will ensure that the children in these settings remain close with their families when receiving
the treatment they need and deserve. The current service offerings in New Hampshire within current
certified residential treatment programs do not meet the clinical and acuity needs of the children who
would be eligible for a PRTF by design. Many children who would be acute enough for a PRTF have
transitioned to out-of-state programs, been served nationally or remained in the hospital for longer periods
of time than was clinically appropriate. The Department seeks to contract for a PRTF in New Hampshire
that would prioritize New Hampshire children. Many programs in New Hampshire have supported these
youth to the best of their design and ability as a result of the level of care of a PRTF not being available
in New Hampshire.
DHHS has faced a number of system challenges in our broader residential system. In the past, DHHS has
prioritized outcomes related to providing care and placement to children and youth through residential
settings and the residential provider community in New Hampshire has worked hard for many years to
deliver on those priorities. However, until recently, our residential system as a whole has not been set
up to successfully achieve demonstrated long-term outcomes related to treatment. As a result, we as
a system have fallen short of delivering on our mission in a few critical areas. A PRTF is being added as
one component which we hope will help us in addressing these challenges and our priorities:
There has been unequal and inconsistent access to residential treatment for all children who
need it. Historically youth have only had access to residential treatment if they are involved with
2 These two sentences include excerpts from SB14 as of 2019
(http://gencourt.state.nh.us/bill_Status/billText.aspx?sy=2019&id=998&txtFormat=pdf&v=current)
RFP-2021-DBH-11-PSYCH
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