Short-Term Radon Test Kits

Agency: State Government of New Hampshire
State: New Hampshire
Level of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
  • Q - Medical Services
Opps ID: NBD14608828091680659
Posted Date: Sep 10, 2020
Due Date: Oct 8, 2020
Solicitation No: RFB-2021-DPHS-01-SHORT
Source: Members Only
Description

This Request for Bids (RFB) is published to solicit bids for the provision of short-term radon in air test kits including shipping, data collection and laboratory analysis. Orders may vary for contracted services, depending on public demand. However, the Department anticipates 4,000 kits radon in air test kits per year.

Documents RFB-2021-DPHS-01-SHORT
Release Date September 10, 2020
Closing Date/Time October 8, 2020 11:59PM
Program Area Division of Public Health Services
Contact Shannon DuBreuil
Telephone (603) 271-9615
E-mail Address Shannon.Dubreuil@dhhs.nh.gov

Attachment Preview

State of New Hampshire
Department of Health and Human Services
REQUEST FOR BID RFB-2021-DPHS-01-SHORT
FOR
SHORT-TERM RADON TEST KITS
September 10, 2020
New Hampshire Department of Health and Human Services
Short-Term Radon Test Kits
1. INTRODUCTION
Purpose and Overview
This Request for Bids (RFB) is published to solicit bids for the provision of short-
term radon in air test kits including shipping, data collection and laboratory analysis.
Orders may vary for contracted services, depending on public demand. However,
the Department anticipates 4,000 kits radon in air test kits per year.
Contract Period
1.2.1. Contracted services will begin on September 1, 2020 or date of
approval by the Governor and Executive Council, whichever is
later, through June 30, 2023.
1.2.2.
The Department reserves the right to renew the contract for up to
three (3) additional years, subject to continued availability of funds,
satisfactory performance of services and approval by the Governor
and Executive Council.
Covered Populations
1.3.1. Individuals who are permanent or seasonal residents in the State
of New Hampshire.
2. Requirements
The selected Bidder must maintain licenses required by the State of New
Hampshire, as applicable.
The selected Bidder must meet insurance requirements as indicated in
Appendix B, Form P-37, General Provisions.
The selected Bidder must adhere to Department security requirements, at
a minimum see Exhibit K. The selected bidder may be required to sign
system user agreements.
3. Scope of Work
The selected Bidder must provide short-term radon in air test kits that are
approved by the American Association of Radon Scientists and
Technologists National Radon Proficiency Program (AARST-NRPP) and/or
the National Radon Safety Board (NRSB).
The selected Bidder must provide analysis of short-term radon test kits in a
laboratory that is approved by the AARST-NRPP and/or the NRSB.
The selected Bidder must develop, set up and provide a URL link that can
be imbedded in the Department’s website, which will be accessed by NH
residents when requesting short-term radon test kits.
The selected Bidder must provide short-term radon test kits that include, but
are not limited to:
3.4.1. Open-faced canisters radon detectors.
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New Hampshire Department of Health and Human Services
Short-Term Radon Test Kits
3.4.2. Diffusion barrier canisters or diffusion bags.
3.4.3. Instructions for test kits placement and recording.
3.4.4. Instructions must be provided in English and Spanish.
3.4.5. Instructions shall include illustrations.
The selected Bidder must mail one (1) short-term radon test kits to
requesting parties who are seasonal or permanent residents of New
Hampshire within forty-eight (48) hours of receiving the request.
The selected Bidder must include a return pre-paid postage envelope
addressed to Bidder’s laboratory.
The selected Bidder must provide test results to the requesting party within
ten (10) business days of the test kit analysis and must include contact
information for the New Hampshire Division of Public Health Services,
Radon Program, Radon Specialist.
The selected Bidder must provide all test results to the New Hampshire
Division of Public Health Services, Radon Program, Radon Specialist.,
ensuring results include:
3.8.1. Short-term radon test result;
3.8.2. Location in the resident’s home where the test was performed;
3.8.3. NH resident’s full name; and
3.8.4. NH resident’s physical street address.
The selected Bidder, must report the data requested in 3.8.1 through 3.8.4
in a Comma Separated Format (CSV) spread sheet.
Reporting Requirements
3.10.1. The selected Bidder must provide data reports in the Department
approved format no later than the fifteenth (15th) day of the month
after the closing of a quarter.
3.10.2. The selected Bidder must provide the total number of short-term
radon in air test kits provided to NH residents and the number of
test kits that remain available to NH residents under this contract
on a quarterly schedule.
3.10.3. The selected Bidder must provide all data to the Department
through a secure File Transfer Protocol (sFTP) or encrypted email.
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New Hampshire Department of Health and Human Services
Short-Term Radon Test Kits
4. Notices
Exceptions
4.1.1.
The Department will require the successful Bidder to execute a
contract using the Form P-37, General Provisions and Standard
Exhibits, which are attached as Appendix A. To the extent that a
Bidder believes that exceptions to Appendix A will be necessary for
the Bidder to enter into an Agreement, the Bidder must note those
issues during the RFB Question Period in Section 6. Bidders may
not request exceptions to the Scope of Services or any other
sections of this RFB.
4.1.2. The Department will review requested exceptions and accept, reject
or note that it is open to negotiation of the proposed exception at its
sole discretion.
4.1.3.
If the Department accepts a Bidder’s exception, the Department will,
at the conclusion of the RFB Question Period, provide notice to all
potential Bidders of the exceptions that have been accepted and
indicate that exception is available to all potential Bidders by
publication of the Department’s responses on or about the date
indicated in Section 6.
4.1.4.
Any exceptions to the standard form contract and exhibits that are
not raised by a Bidder during the RFB Question Period will not be
considered. In no event is a Bidder to submit its own standard
contract terms and conditions as a replacement for the
Department’s terms in response to this solicitation.
RFB Amendment
4.2.1.
The Department reserves the right to amend this RFB, as it deems
appropriate, prior to the Bidder submission deadline on its own
initiative or in response to issues raised through Bidder questions.
In the event of an amendment to the RFB, the Department, at its
sole discretion, may extend the Bidder submission deadline. The
amended language will be posted on the Department’s website.
Contract Monitoring Provisions
4.3.1. All Bidders must complete Appendix B, Contract Monitoring Provisions.
4.3.2. The Department will use Bidder responses to conduct a risk assessment
to determine if enhanced contract monitoring is necessary if the Bidder is
awarded a contract. The risk assessment will not be used to disqualify or
score Bids.
4.3.3. The Department will complete the risk assessment utilizing multiple
factors that include, but are not limited to:
4.3.3.1. Grant management experience.
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New Hampshire Department of Health and Human Services
Short-Term Radon Test Kits
4.3.3.2. Documented history of non-performance or non-compliance.
4.3.3.3. Audit findings.
4.3.3.4. Recent personnel or system changes.
4.3.3.5. Financial solvency.
4.3.3.6. Adequacy of internal controls.
4.3.4. The Department may incorporate contract monitoring procedures and
activities into the final contract to address identified risks, which may
include but are not limited to:
4.3.4.1. Requiring the Contractor to provide fiscal reports and
documentation behind reports to the Department for review.
4.3.4.2. Reviewing Contractor reporting processes and systems for data
integrity.
4.3.4.3. Performing file reviews to ensure Contractor compliance with
state and federal laws and rules in the administration of the
contract.
4.3.4.4. Conducting site visits to assess Contractor compliance with
applicable contract objectives and requirements.
4.3.4.5. Reviewing Contractor expenditure details to ensure all
expenditures are allowable and in compliance with federal and
state laws and other applicable policies or rules.
4.3.4.6. Providing targeted training or technical assistance to the
Contractor.
4.3.4.7. Reviewing monthly financial data to assess Contractor financial
solvency.
4.3.5. Statement of Bidder’s Financial Condition (Note: If Bidder is an
individual, this Section does not apply.)
4.3.5.1. The Bidder’s ability to demonstrate adequate financial resources
for performance of the contract or the ability to obtain such
resources as required during performance under this contract
will be considered by the Department as part of the risk
assessment to determine if enhanced contract monitoring is
required if a contract is awarded.
4.3.5.2. Each Bidder must submit audited financial statements for the
four (4) most recently completed fiscal years. Statements must
include a report by an independent auditor that expresses an
unqualified or qualified opinion as to whether the accompanying
financial statements are presented fairly in accordance with
generally accepted accounting principles.
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