RFP for Fire Alarm Inspection Testing and Maintenance Services, Austin, TX

Agency: State Government of Texas
State: Texas
Level of Government: State & Local
  • H - Quality Control, Testing, and Inspection Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD14746387398351590
Posted Date: Apr 12, 2019
Due Date: May 15, 2019
Solicitation No: 303-9-01164
Source: Members Only
RFP for Fire Alarm Inspection Testing and Maintenance Services, Austin, TX
Status: Posted Solicitation ID: 303-9-01164

Response Due Date: 5/15/2019

Response Due Time: 3:00 PM

Agency Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/12/2019

Last Modified: 4/12/2019 7:51 am

Solicitation Description:

SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for inspection, testing, and maintenance services of fire alarm and related systems in various facilities owned and maintained by the Texas Facilities Commission located in Austin, Texas.

  1. Awarded Contractor shall provide fire alarm system testing, inspection and maintenance services for each fire alarm system at each state facility listed in Attachment E – TFC Building and Equipment List and Device Counts.
  2. Fire alarm systems will be inspected in accordance with the applicable codes that were in effect at the time of system installation including but not limited to the National Fire Protection Association (NFPA) Codes and Standards for the applicable component being tested, specifically NFPA 70, 72, 90A and 101.
  3. Inspections shall be conducted in accordance with the requirements of Chapter 14, Inspection, Testing and Maintenance, of the 2013 edition of NFPA 72, National Fire Alarm and Signaling Code.
  4. Inspections will include verification of transmission of all alarm, trouble and supervisory signals to TFC’s monitoring stations or fire alarm systems that transmit full point reporting and/or graphics to TFC's monitoring stations. Contractor shall verify transmission of each individual point to TFC's monitoring stations and verify that the alphanumeric point description transmitted to TFC's monitoring stations and the graphic representation at TFC's monitoring station is in agreement with the alphanumeric point description registered at the fire alarm control panel in the applicable building.
  5. All services shall be performed in accordance with Attachment A – Services Contract.
  6. Systems included in Scope of Work include EST, Notifier, Siemens, JCI (Simplex Fire Systems) and Cerberus. TFC anticipates award to multiple vendors grouped by system type experience.

CONTRACT TERM: This service shall begin on September 1, 2019 and shall expire on August 31, 2021. The contract may be renewed for one (1) additional two (2) year period, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

MANDATORY PRE-PROPOSAL CONFERENCES: The Pre-Proposal Conferences are scheduled for:

    • Thursday, April 25, 2019 at 9:00 AM
    • Tuesday, April 30, 2019 at 2:00 PM
  • The location of the Pre-Proposal conferences is:
    • Central Services Building, 4th Floor, 1711 San Jacinto Blvd., Austin, TX 78701
  • Attendance of at least one (1) of the two (2) scheduled pre-proposal conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference sign-in sheet shall be allowed to submit a response. Please do not be late. Check in with the 4th floor reception area upon your arrival.
  • For the pre-proposal conferences, there is metered parking on the street, or free parking is available on the top level of State Garage B, 1511 San Jacinto, Austin, TX. Print out the Attachment I - Parking Permit for Garage B to place on your dashboard.
  • Parking Map

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD. The solicitation process for this RFP will proceed according to the following schedule:

Issue RFP - 4/12/2019
Pre-Proposal Conferences - Respondents are required to attend only one of the scheduled meetings
  • 4/25/2019, 9:00 AM
  • 4/30/2019, 2:00 PM
Deadline for Submission of Questions - 5/8/2019
Deadline for Submission of Proposals/RFP Opening - 5/15/2019, 3:00 PM
Interview Date - 5/29/2019
Commission Award Date - 6/20/2019
Expected Contract Start Date - 9/1/2019



Class/Item Code: 93609-Alarm Equipment Maintenance/Repair (Fire, Etc.)
93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair
99042-Fire And Safety Services


# Name Description
1 ESBD_File_158668_Request for Proposal 303-9-01164.docx Request for Proposal
2 ESBD_File_158668_Attachment A - Services Contract.pdf Attachment A - Services Contract
3 ESBD_File_158668_Attachment C - HUB Subcontracting Plan.pdf Attachment C - HUB Subcontracting Plan
4 ESBD_File_158668_Attachment I - Parking Permit Garage B.pdf Attachment I - Parking Permit for Garage B
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