Pouring Rights Mandatory Pre-Bid 3/4/19 10:00 am

Agency: Marshall University
State: West Virginia
Level of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Opps ID: NBD14909305443794504
Posted Date: Feb 5, 2019
Due Date: Mar 19, 2019
Source: Members Only
solicitation # description opening time & date
MU19POUR

Exhibit A

Exhibit B

Appendices A-F

Bonfire

Pouring Rights

  • Mandatory Pre-Bid 3/4/19 10:00 am

March 19, 2019 @3:00pm

Attachment Preview

MU19POUR Page 1
Request
for Proposal
Marshall University
Office of Purchasing
One John Marshall Drive
Huntington, WV 25755-4100
Direct all inquiries regarding this order to: (304) 696-3157
Proposal#
MU19POUR
Phone:
Fax:
For information contact:
Buyer: Tracey Brown-Dolinski
Phone: (304) 696-3157
browndolinsk@marshall.edu and
purchasing@marshall.edu
FEIN/SSN:
Sealed requests for proposals furnishing services described below will be received by the Institution. TO RECEIVE CONSIDERATION FOR AWARD,
unless otherwise noted herein, THE PROPOSAL WILL BE SUBMITTED INTO THE BONFIRE PORTAL AND (11) COPIES DELIVERED TO THE OFFICE
OF PURCHASING TO HAVE A DATE/TIME STAMP AFFIXED ON OR BEFORE THE DATE AND TIME SHOWN FOR THE PROPOSAL OPENING. The
Institution reserves the right to accept or reject proposals separately or as a whole, to reject any or all proposals, to waive informalities or
irregularities and to contract as the best interests of the Institution may require. PROPOSALS ARE SUBJECT TO THE GENERAL TERMS AND
CONDITIONS AS SET FORTH HEREIN.
DATE
DELIVERY REQUIREMENTS
DEPARTMENT
PROPOSALS OPEN:
BIDDER MUST ENTER
1/24/19
Mandatory Pre-Proposal
Conference 3/4/2019
REQUISITION NO.
3/19/2019 @ 3:00
p.m.
DELIVERY
DATE FOR
EACH ITEM BID
Item # Quantity
Description
Unit Price Extended Price
REQUEST FOR PROPOSALS
Marshall University will accept proposals for the following services until 3:00
p.m. on 3/19/2019. At that time, proposals will be recorded in Room 125, Old
Main Building, located on the Campus of Marshall University.
Contract for Pouring Rights
Marshall University
Huntington, WV 25755
Total
To the Purchasing Department,
In compliance with the above, the undersigned offers and agrees, if this offer is accepted within
calendar days (30 calendar days unless a
different period is inserted by the purchaser) from the bid open date, specified above, to furnish any or all items upon which prices are offered, at the
price set opposite each item, delivered at the designated point(s), within the time specified.
Bidder guarantees shipment from
Bidder’s name Vendor
within
days
Signed By
FOB
After receipt of order at address shown
Typed Name
Terms
Title
BOG 43
Street Address
City/State/Zip
Date
Fein
Phone
1
MU19POUR Page 2
INSTRUCTIONS TO BIDDERS
(Purchases greater than $50,000)
1. BIDDER'S REPRESENTATIONS: the bidder, by making a bid, represents that: (a) the bidder has read and understands the
bidding documents, terms and conditions, and the Bid is made in accordance therewith; and (b) the bid is based upon the
materials, equipment, systems, printing and/or services specified.
2. QUALITY STANDARDS: Brand names, when identified, include the standard of quality, performance or use desired.
Unless otherwise noted, bids by bidders on equivalents may be considered, provided the bidder furnishes descriptive
literature and other proof required by the Buyer. Samples, when required, must be furnished free of charge, including
freight. In the event the Buyer elects to contract for a brand purported to be an equivalent by the bidder, the acceptance of
the item will be conditioned on the Buyer’s inspection and testing after receipt. If, in the sole judgment of the Buyer, the item
is determined not to be equivalent, the item will be returned at the Seller’s expense and the contract terminated.
3. SUBMISSION OF BIDS: the bid, the bid security, if any and other documents required to be submitted with the bid shall be
enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the bids and shall be
identified as a sealed bid and shall include the bid number, the bid opening time, and the bid opening date. Bids shall be
delivered and deposited at the designated location prior to the time and date for receipt of bids. Bids received after the time
and date for the bid opening will be returned unopened. The bidder shall assume full responsibility for timely delivery at the
location designated for receipt of bids. Oral, telephonic, facsimile or telegraphic bids are invalid and will not receive
consideration.
4. MODIFICATION OR WITHDRAWAL OF BIDS: Prior to the time and date designated for receipt of bids, a bid submitted may
be modified or withdrawn by notice to the party receiving bids at the place designated for receipt of bids. Such notice shall
be in writing over the signature of the bidder and shall be received prior to the designated time and date for receipt of bids.
A modification shall be worded so as not to reveal the amount of the original bid.
5. OPENING OF BIDS: Bids shall be publicly opened and read aloud at the designated location for receipt of bids shortly after
the time and date bids are due.
6. REJECTION OF BIDS: The Buyer shall have the right to reject any and all bids, in whole or part; to reject a bid not
accompanied by a required bid security or other data required by the bidding documents; or reject a bid which is in any way
incomplete or irregular.
7. ACCEPTANCE OF BID (AWARD): It is the intent of the Buyer to award a purchase order to the lowest responsible and
responsive bidder provided the bid does not exceed the funds available. The Buyer shall have the right to waive
informalities or irregularities in a bid received, and to accept the bid which, in the Buyer's judgment, is in the Buyer's own
best interests. All bids are governed by the West Virginia Code and the Procedural Rules of the Governing Board having
jurisdiction.
8. VENDOR REGISTRATION: Prior to any award for purchases exceeding $25,000, the apparent successful bidder must be
properly registered with the W. Va. Department of Administration, Purchasing Division, and have paid the required vendor
registration fee.
9. NON-FUNDING: All services performed or goods delivered under State Purchase Orders/Contracts are to be continued for
the term of the Purchase Order/Contract, contingent upon funds being appropriated by the Legislature or otherwise being
made available. In the event funds are not appropriated or otherwise available for these services or goods, this Purchase
Order/Contract becomes void and of no effect after June 30.
10. PAYMENTS AND INTEREST ON LATE PAYMENTS: Payment may only be made after the delivery and acceptance of
goods or services. Interest may be paid for late payment in accordance with the West Virginia Code.
11. RESIDENT VENDOR PREFERENCE: A resident vendor preference will be granted upon written request in accordance with
the West Virginia Code.
12. TAX EXEMPTION: the State of West Virginia, the Governing Board and its institutions are exempt from Federal and State
taxes and will not pay or reimburse such taxes.
MU Rev. 9/1/06
2
MU19POUR Page 3
Table of Contents
1. OVERVIEW............................................................................................................................................. 4
1.1. PURPOSE ........................................................................................................................................ 4
1.2. OBJECTIVE .................................................................................................................................... 4
2. PROPROSAL INSTRUCTIONS.................................................................................................................. 4
2.1. GENERAL ....................................................................................................................................... 4
2.2. INQUIRIES ..................................................................................................................................... 5
2.3. PREPROPOSAL MEETING........................................................................................................... 5
2.4. PROPOSAL DELIVERY / SCHEDULE ........................................................................................ 5
2.5. FORMS ............................................................................................................................................ 6
2.6. BONFIRE ........................................................................................................................................ 6
2.7. INCURRED EXPENSE................................................................................................................... 6
2.8. METHOD OF EVALUATION ....................................................................................................... 6
3. SCOPE OF SERVICES .............................................................................................................................. 7
4. UNIVERSITY BACKGROUND................................................................................................................... 7
4.1. BEVERAGE AGREEMENTS ........................................................................................................ 7
4.2. CAMPUS ID CARD PROGRAM ................................................................................................... 8
4.3. ATHLETICS MARKETING........................................................................................................... 9
5. PROPOSAL CONTENT .......................................................................................................................... 10
5.1. EXECUTIVE SUMMARY ........................................................................................................... 10
5.2. COMPANY BACKGROUND ...................................................................................................... 11
5.3. BACKGROUND IN SIMILAR OPERATIONS ........................................................................... 12
5.4. CAMPUS ID CARD...................................................................................................................... 12
5.5. INNOVATION AND BEST PRACTICES ................................................................................... 13
5.6. PRODUCT OVERVIEW/BRAND PORTFOLIO STRENGTH................................................... 13
5.7. MARKETING SUPPORT ............................................................................................................. 13
5.8. QUALITY ASSURANCE ............................................................................................................. 14
5.9. SUSTAINABILITY....................................................................................................................... 14
5.10. EQUIPMENT INVESTMENT AND MAINTENANCE .............................................................. 15
5.11. TRANSITION PLAN .................................................................................................................... 15
6. FINANCIAL PROPOSALS AND CONSIDERATIONS................................................................................. 15
6.1. IMG / Athletic Media Rights Financial Workbook Synopsis ........................................................ 15
6.2. Marshall Athletics .......................................................................................................................... 16
6.3. Student Center Operating Financial Workbook Synopsis ............................................................. 16
3
MU19POUR Page 4
1. OVERVIEW
1.1. PURPOSE
The University is currently seeking a pouring rights Contractor ("Contractor", "Offeror" or
"Proposer") to provide beverage services for the main campus, as well as campuses located in South
Charleston and Point Pleasant, WV. The contract may be renewed upon mutual written consent. Such
renewal shall be in accordance with the terms and conditions of the original contract and shall be
limited to nine (9) successive one (1) year periods.
Marshall University (“University” or “MU”), with intent to maximize financial and programmatic
benefits to the University, is soliciting proposals from experienced and qualified Contractors. Such
Contractors shall have demonstrated the ability to successfully partner with the University and ensure
excellent comprehensive beverage programs for the campus. The Respondent Contractor should offer
a financially sound, dynamic, and creative proposal designed to offer high quality service, as well as,
meet and exceed the outlined expectations of the University community. Furthermore, it is the
University’s desire that the Campus Beverage Program Service (CBPS) provide services to
complement the education, public service, and research mission of the University. The goal of the
University is to create a relationship to improve its beverage services, beverage distribution,
competitive pricing, and net revenues by maximizing the availability of products and developing
creative strategies.
The purpose of this Request for Proposal (RFP) is to clearly present the University's objectives for its
CBPS. In addition, the University has established minimum standards from which the Contractors
shall base their proposals.
1.2. OBJECTIVE
MU desires to gather information so that a contract award can be made to the Contractor with a
proposal best demonstrating agreement to:
Provide the most favorable financial terms for the University;
Maintain and improve service levels of beverage program;
Provide the most experienced, qualified, talented, and diverse management teams;
Provide dynamic central resources supporting the beverage program;
Provide opportunities for student internship experiences and involvement;
Execute financial/contractual obligations throughout the term of this contract; and,
Provide adequate funding to meet investment needs.
2. PROPROSAL INSTRUCTIONS
2.1. GENERAL
Proposal response shall remain in effect until September 15, 2019.
Ownership of all data, materials, and documentation originated and prepared for Marshall University
pursuant to this RFP shall belong exclusively to Marshall University and be subject to public
inspection in accordance with the West Virginia Freedom of Information Act. Trade secrets or
proprietary information submitted by a Proposer shall not be subject to public disclosure under the
West Virginia Freedom of Information Act; however, the Proposer must invoke the protections of
Article 1, Chapter 29B of the Code of West Virginia in writing, either before or at the time the data or
material is submitted.
4
MU19POUR Page 5
The proprietary or trade secret material submitted must be identified by some distinct method such as
highlighting or underlining and must indicate only the specific words, figures, or paragraphs that
constitute trade secrets or proprietary information.
Proposers may modify or withdraw their proposal before the time and date as specified for receipt of
the proposals by giving notice, in writing, to the Marshall University Office of Purchasing. Notice
shall include the signature of the Proposer and shall be received before the designated time and date
for receipt of proposals.
Erasures, interlineations, or other changes in the proposal must be initialed by the authorized
individual(s) signing the proposal.
Marshall University reserves the right to waive technicalities or irregularities to any process or
proposal incurred during this solicitation.
2.2. INQUIRIES
All inquiries, requests for information, notices, and correspondence concerning this RFP shall be
submitted in writing. Any interpretation, correction, or change in an RFP will be made by a formal
addendum issued by the University. Interpretations, corrections, or changes to an RFP made in any
other manner is not binding, and no proposer may rely upon any such interpretation, correction or
change.
Inquiries, notices, correspondence, and/or official formal addendums may be obtained by addressing:
Tracey Brown-Dolinski, Director
Marshall University Office of Purchasing
Old Main 125 - One John Marshall Drive
Huntington, WV 25755
Telephone: 304-696-3157 / Fax: 304-696-3333 / browndolinsk@marshall.edu and
purchasing@marshall.edu
Initial questions must be sent on or before February 18, 2019. Utilize the subject line
“MU19POUR”.
Proposers should make written requests for additional information or clarification to the Office of
Purchasing, as indicated above. No member of the evaluation team, any advisory committee, and
University staff, or consultants shall be contacted regarding this RFP or any matter concerning this
process. If a representative of any company or party submitting a response violates the foregoing
prohibition, such contact may result in the respondent being disqualified.
2.3. PREPROPOSAL MEETING
There will be a mandatory pre-proposal conference held in the located in the Memorial Student
Center, Huntington Campus at 10 a.m. on March 4, 2019.
2.4. PROPOSAL DELIVERY / SCHEDULE
Proposals must be received on or before March 19, 2019 at 3:00pm EST.
The Proposer is fully responsible for timely delivery at the location designated for receipt of
proposals. Proposals received after this date and time will not receive consideration. Oral,
telephonic, facsimile, or telegraphic proposals outside the Bonfire portal are invalid and will not
receive consideration. No exceptions are permitted.
Marshall University reserves the right, in its sole opinion, to accept or reject any or all responses
and/or to terminate this process at any time with or without notice. The University may or may not
employ any or all of the steps listed to select a qualified proposer. The University, in its sole
discretion, may award a contract to any respondent at any time in the process.
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >