Old Main Partial Renovation Mandatory Pre-Bid 2/7/19 10:00 am RFB copies also available via Bonfire

Agency: Marshall University
State: West Virginia
Level of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
Opps ID: NBD14909787711551244
Posted Date: Feb 8, 2019
Due Date: Feb 21, 2019
Source: Members Only
solicitation # description opening time & date
R1901451

Bonfire Link

Addendum 1

Old Main Partial Renovation

  • Mandatory Pre-Bid 2/7/19 10:00 am

RFB copies also available via Bonfire

February 21, 2019 @ 3:00pm

Attachment Preview

Request
for Bids
Vendor:
Marshall University
Office of Purchasing
Bid#
One John Marshall Drive
Huntington, WV 25755-4100
R1901451
Direct all inquiries regarding this order to: (304) 696-2822
For information call:
Purchasing Contact: Harold R. Sanders
Phone: (304) 696-2822
Email: sanders13@marshall.edu or
Purchasing@marshall.edu
Sealed requests to bid for furnishing the supplies, equipment or services described below will be received by the Institution. TO RECEIVE
CONSIDERATION FOR AWARD, UNLESS OTHERWISE NOTED, THE BID WILL BE SUBMITTED ON THIS FORM AND UPLOADED INTO THE
MU BONFIRE PORTAL ON OR BEFORE THE DATE AND TIME SHOWN FOR THE BID OPENING. When applicable, prices will be based on
units specified; and Bidders will enter the delivery date or time for items contained herein. The Institution reserves the right to accept or
reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities and to contract as the best
interests of the Institution may require. BIDS ARE SUBJECT TO THE GENERAL TERMS AND CONDITIONS AS AS SET FORTH HEREIN.
DATE
1/24/2019
MANDATORY BID
MEETING
10:00 a.m. on 02/07/19
Memorial Student
DEPARTMENT
REQUISITION NO.
BIDS OPEN:
3:00 p.m. on 02/21/19
BIDDER MUST
ENTER
DELIVERY
DATE FOR
EACH ITEM BID
Center Room 2W22
Item # Quantity
Description
Unit Price
Extended Price
REQUEST FOR BID
Marshall University, on behalf of the Board of Governors, invites sealed
Bids to provide all Work, including but not limited to labor, material,
equipment, supplies, and transportation for:
MARSHALL UNIVERSITY OLD MAIN PARTIAL RENOVATION
HUNTINGTON, WV
All bids must be submitted in accordance with the Bidding Documents
issued by the Architect and the Request for Bids issued by Marshall
University’s Office of Purchasing.
Bidding Documents may be obtained from:
C&B Blueprint
824 Sixth Street
Huntington, WV 25701
Phone: 304-525-2175
Total
To the Office of Purchasing,
In compliance with the above, the undersigned offers and agrees, if this offer is accepted within
calendar days (30 calendar days unless a
different period is inserted by the purchaser) from the bid open date, specified above, to furnish any or all items upon which prices are offered,
at the price set opposite each item, delivered at the designated point(s), within the time specified.
Bidder guarantees shipment from
Bidder’s name Vendor
within
days
Signed By
FOB
Terms
After receipt of order at address shown
BOG 43
MU Rev. 05/15/14
Typed Name
Title
Email
Street Address
City/State/Zip
Date
Fein
Phone
INSTRUCTIONS TO BIDDERS
(purchases greater than $50,000)
R1901451 pg.2
1. BIDDER'S REPRESENTATIONS: the bidder, by making a bid, represents that: (a) the bidder has read and
understands the bidding documents, terms and conditions, and the Bid is made in accordance
therewith; and (b) the bid is based upon the materials, equipment, systems, printing and/or services
specified.
2. QUALITY STANDARDS: Brand names, when identified, include the standard of quality, performance or
use desired.
Unless otherwise noted, bids by bidders on equivalents may be considered, provided the bidder
furnishes descriptive literature and other proof required by the Buyer. Samples, when required, must be
furnished free of charge, including freight. In the event the Buyer elects to contract for a brand purported
to be an equivalent by the bidder, the acceptance of the item will be conditioned on the Buyer’s
inspection and testing after receipt. If, in the sole judgment of the Buyer, the item is determined not to be
equivalent, the item will be returned at the Seller’s expense and the contract terminated.
3. SUBMISSION OF BIDS: the bid, the bid security, if any and other documents required to be submitted
with the bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party
receiving the bids and shall be identified as a sealed bid and shall include the bid number, the bid
opening time, and the bid opening date. Bids shall be delivered and deposited at the designated location
prior to the time and date for receipt of bids. Bids received after the time and date for the bid opening will
be returned unopened. The bidder shall assume full responsibility for timely delivery at the location
designated for receipt of bids. Oral, telephonic, facsimile or telegraphic bids are invalid and will not
receive consideration.
4. MODIFICATION OR WITHDRAWAL OF BIDS: Prior to the time and date designated for receipt of bids, a
bid submitted may be modified or withdrawn by notice to the party receiving bids at the place designated
for receipt of bids. Such notice shall be in writing over the signature of the bidder and shall be received
prior to the designated time and date for receipt of bids. A modification shall be worded so as not to
reveal the amount of the original bid.
5. OPENING OF BIDS: Bids shall be publicly opened and read aloud at the designated location for receipt
of bids shortly after the time and date bids are due.
6. REJECTION OF BIDS: The Buyer shall have the right to reject any and all bids, in whole or part; to reject
a bid not accompanied by a required bid security or other data required by the bidding documents; or
reject a bid which is in any way incomplete or irregular.
7. ACCEPTANCE OF BID (AWARD): It is the intent of the Buyer to award a purchase order to the lowest
responsible and responsive bidder provided the bid does not exceed the funds available. The Buyer
shall have the right to waive informalities or irregularities in a bid received, and to accept the bid which,
in the Buyer's judgment, is in the Buyer's own best interests. All bids are governed by the West Virginia
Code and the Procedural Rules of the Governing Board having jurisdiction.
8. VENDOR REGISTRATION: Prior to any award for purchases exceeding $50,000, the apparent successful
bidder must be properly registered with the W. Va. Department of Administration, Purchasing Division,
and have paid the required vendor registration fee.
9. NON-FUNDING: All services performed or goods delivered under State Purchase Orders/Contracts are to
be continued for the term of the Purchase Order/Contract, contingent upon funds being appropriated by
the Legislature or otherwise being made available. In the event funds are not appropriated or otherwise
available for these services or goods, this Purchase Order/Contract becomes void and of no effect after
June 30.
10. PAYMENTS AND INTEREST ON LATE PAYMENTS: Payment may only be made after the delivery and
acceptance of goods or services. Interest may be paid for late payment in accordance with the West
Virginia Code.
11. RESIDENT VENDOR PREFERENCE: A resident vendor preference will be granted upon written request in
accordance with the West Virginia Code.
12. TAX EXEMPTION: the State of West Virginia, the Governing Board and its institutions are exempt from
Federal and State taxes and will not pay or reimburse such taxes.
PURCHASING CONTINUATION SHEET
Marshall University Old Main Partial Renovation
R1901451 pg.3
SCOPE OF WORK
The project scope includes interior and exterior renovations for the installation of a new elevator,
exterior masonry restoration, and partial roof repairs and replacement.
The new elevator shaft will require selective demolition of existing office spaces for installation
of a CMU elevator shaft on a helical micropile foundation. The new elevator will be a MRL,
electric traction. Renovations of the affected office spaces will include new partitions and doors
as well as updated finishes (flooring, paint, ceilings) throughout the existing office suite. A new
exterior entrance will be created by enlarging an existing window opening for the installation of
a wood clad window and a door system.
Masonry restoration will include tuckpointing of walls and turrets at the roof and replacement of
damaged bricks. Existing stone accent caps will be removed and mechanically secured back into
their original location.
Roof work will include selective replacement of broken, chipped, and damaged slate shingles. A
portion of the existing asphalt shingle roof will be removed and a new shingle roof system
installed. Box gutters adjacent to new asphalt shingle work will be relined and damage to wood
trim repaired.
PURCHASING CONTINUATION SHEET
Marshall University Old Main Partial Renovation
R1901451 pg.4
GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION PROJECTS
If any real property or structure thereon is provided or improved, this assurance shall obligate the
Provider, or in the case of any transfer of such property, any transferee, for the period during
which the real property or structure is used for a purpose for which any State payment is
extended or for another purpose involving the provision of similar services or benefits. If any
other goods or services are so provided, this assurance shall obligate the Provider for the period
during which it supplies such goods or services.
The Provider recognizes and agrees that such right to provide property, goods, or services to the
State will be extended in reliance on the representations and agreements made in this assurance,
and that the State shall have the right to seek judicial enforcement of this assurance. This is
binding on the Provider, it successors, transferee, and assignee, or any authorized person on
behalf of the Provider.
Marshall University reserves the right to cancel this contract immediately upon written notice to
the vendor if the commodities or services supplied are of an inferior quality or do not conform to
the specifications and/or contract.
Any request for changes or corrections to the final contract must be submitted in writing to the
Office of Purchasing in order to be considered. The unit prices on all contracts not containing a
price adjustment agreement will be considered firm for the life of the contract unless an
amendment in writing is agreed to by both parties to the contract.
All purchases of tangible personal property incorporated into a building or other structure at
Marshall University are subject to the West Virginia consumer sales tax. The tax of 7% is
applicable to materials only. However, vendors must register with the City of Huntington and
pay a business and occupation tax of 2% on the total contract price.
Marshall University may reject, revoke, or cancel this contract or any part thereof, and, in the
absence of provisions for liquidated damages as set forth in the body of this contract, shall have
the right to recover any and all damages sustained as the result of the vendor’s failure to perform,
in whole or in part, the terms and conditions of this contract. The State may withhold from any
remittance due the vendor under the terms and conditions of this contract an amount equal to the
damages sustained by such failure of performance on the part of the vendor.
Marshall University is not liable for any expenses incurred by bidders in the preparation or
presentation of bids.
All bids must be signed in the original by the bidder’s representative.
PURCHASING CONTINUATION SHEET
Marshall University Old Main Partial Renovation
R1901451 pg.5
Requests for bids may be canceled prior to the opening of bids as determined in writing by the
Director of Purchasing and Materials Management.
All vendors submitting bids must have paid the annual fee and be registered to do business with
the State of West Virginia. If you are not currently registered, please call the person listed below
and request a Vendor Registration Form (WV-1). If you are already registered, please list the
9 digit number here: ______________________________.
For further information regarding the purchasing process, please contact Harold Sanders at
(304) 696-2822.
The vendor warrants that all goods and services furnished will be designed, constructed, and
performed so as to comply with the William Steiger Occupational Safety and Health Act of
1970, as amended from time to time, and the rules, regulations, and standards issued thereunder
by any applicable governmental authority which as of the date of this agreement will apply to the
goods and services furnished hereunder.
The vendor warrants that all chemical substances sold by it to Marshall University comply with
and are inventoried or registered pursuant to the requirements of the Toxic Substance Control
Act, and rules and regulations issued thereunder by all applicable governmental authorities.
The vendor shall furnish Marshall University Safety Office with a Material Safety Data Sheet
(MSDS OSHA Form 20) disclosing all potentially hazardous substances in any product which
the vendor sells or offers for sale to Marshall University. Potentially hazardous substances shall
include but shall not be limited to those substances regulated under 29CFR1910.1200.
It is the intention of Marshall University not to purchase any products which contain asbestos or
asbestos components in the equipment or materials to be supplied by the vendor. The vendor
warrants that all equipment and materials to be supplied by the vendor under this contract are
free of asbestos, except in the extent that such asbestos is specifically identified in writing by the
vendor and specifically accepted in writing by the University.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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