File Folders for County Court

Agency: Douglas County
State: Nebraska
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD15001845664840686
Posted Date: Jul 31, 2020
Due Date: Aug 17, 2020
Source: Members Only

File Folders for County Court

Opening Date: 11:00 a.m. CT on Monday, August 17, 2020

Contact Information: via email to bidquestions@douglascounty-ne.gov

Description: Per specifications.

Link to Documents: Quote Documents ;

Attachment Preview

TMH
Douglas County Purchasing Department
1819 Farnam Street Room 902
Omaha, NE 68183-0902
(402)444-7155
REQUEST FOR QUOTATION
ON DOUGLAS COUNTY
File Folders for County Court
NOT AN ORDER
Publish date:
Friday, July 31, 2020
COMPANY NAME:
L
Quote must be received and date stamped no later than: DEPARTMENT
11:00 a.m. CT on Monday, August 17, 2020
DC COURT
Please use this form to quote price, terms, and
delivery on the items described below. Vendor
must provide all requested information and sign
form to receive consideration. Quote should be
mailed, faxed or emailed to the Douglas County
Purchasing Department.
ADDRESS:
CITY / STATE:
.
WE QUOTE YOU AS BELOW
EMAIL:
PHONE#:
. FAX#:
Submitted by (print):
ZIP CODE:
TERMS
QUANTITY
F.O.B.
DATE SHIPMENT CAN BE MADE
Delivered
DESCRIPTION
. SIGNATURE:
OFFICIAL TITLE:
SHIPMENT VIA
DATE
UNIT PRICE
AMOUNT
Douglas County is seeking quotes for File Folders for County Court
per the attached specifications.
ALL OR NONE TOTAL QUOTE:
$__________
All shipping and deliver cost to be included in per unit cost.
Questions regarding this quote must be emailed to bidquestions@douglascounty-ne.gov and must be received
by 11:00 am on Monday, August 10, 2020. Vendor must include the quote title in the subject line. Answers to
questions will be posted via an addendum not later than Tuesday, August 11, 2020, prior to quote opening.
Quote should be sent to Douglas County Purchasing using one of the following methods:
MAIL TO: Douglas County Purchasing, 1819 Farnam St Rm 902, Omaha, NE 68183-0902
EMAIL TO: quotes@douglascounty-ne.gov
FAX TO: (402)444-5423
*Emailed quotes must have the quote title in the subject line of the email.*
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON DOUGLAS COUNTY File Folders for County Court
NOT AN ORDER
Page 2
QUANTITY
DESCRIPTION
Item #1. Civil Court Blue File Folders (Letter
27,500 Size), Smead or Equal
each Brand:______
Files per Box:______
Boxes per Case:______
UNIT PRICE
EXTENSION
Quote per folder: $___________ $___________
(Unit Price x Quantity)
32,000
each
Item #2. Criminal Court Purple File Folders
(Letter Size), Smead or Equal
Brand:______
Files per Box:______
Boxes per Case:______
Quote per folder: $___________ $___________
(Unit Price x Quantity)
1,200
each
Item #3. Small Claims Court Pink File Folders
(Letter Size), Smead or Equal
Brand:______
Files per Box:______
Boxes per Case:______
Quote per folder: $___________ $___________
(Unit Price x Quantity)
2,200
each
Item #4. Probate Court Manila File Folders
(Letter Size), Smead or Equal
Brand:______
Files per Box:______
Boxes per Case:______
Quote per folder: $___________ $___________
(Unit Price x Quantity)
250
each
Item #5. Probate Adoptions Pink Court File
Folders, (Letter Size), Smead or Equal
Brand:______
Files per Box:______
Boxes per Case:______
Quote per folder: $___________ $___________
(Unit Price x Quantity)
Item #6. Tab Product #TB200Y, Match Year
8
Labels, 10 or Equal
rolls Brand:______
Labels per Roll:_____
QUOTE/roll: $___________ $___________
(Unit Price x Quantity)
ALL OR NONE TOTAL QUOTE
(Please put this amount on Page 1):
$___________
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - File Folders for County Court
NOT AN ORDER
Page 3
CLAUSES - TERMS AND CONDITIONS
Conflict of Interest: Pursuant to all state and local rules, CONTRACTOR assures Douglas County (COUNTY) that no elected Official
or any officer or COUNTY employee shall have a financial interest, direct or indirect, in any COUNTY agreement. In the performance
of this agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of interest. CONTRACTOR will report
any conflict of interest immediately to the COUNTY. CONTRACTOR did not and will not provide any money or other benefit of any
kind to any COUNTY employee in the procuring of, facilitation of, and execution of or during the duration of this Agreement.
Communication with Staff: From the date this bid is issued until a contract is awarded, communication regarding this solicitation
between potential vendors and individuals employed by Douglas County is prohibited. Only written communication via email to
bidquestions@douglascounty-ne.gov is permitted. Once an award is made the vendor will be permitted to speak with person(s)
participating in contract negotiations. Violation of these conditions may be considered sufficient cause to reject a vendor’s bid and/or
selection irrespective of any other condition. The following exceptions to these restrictions are permitted: (1) Contacts made pursuant
to any pre-existing contracts or obligations; (2) County staff and/or vendor staff present at a Pre-Proposal Conference, if scheduled,
when recognized by the County as staff facilitating the meeting for the purpose of addressing questions; and (3) Presentations, key
personnel interviews, clarification sessions or discussions to finalize a contract, as requested by Douglas County.
Unavailability of Funding: Due to possible future reductions including but not limited Douglas County (COUNTY), State and/or
Federal appropriations, the COUNTY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the
consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in part due to
such reduction in appropriations, the COUNTY may terminate the Agreement or reduce the consideration upon notice in writing to
Contractor. The notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The COUNTY
shall be the final authority as to the availability of funds. The effective date of such Agreement termination or reduction in
consideration shall be specified in the notice as the date of service of the notice or the actual effective date of the COUNTY, State
and/or Federal funding reduction, whichever is later. Provided, that reduction shall not apply to payments made for services
satisfactorily completed prior to the effective date. In the event of a reduction of consideration, Contractor may cancel this Agreement
as of the effective date of the proposed reduction upon the provision of advance written notice to COUNTY.
Assignment and Delegation: This Agreement is exclusive to the Parties and rights may not be assigned nor duties delegated by
either Party except on prior written consent of the other. Any attempted assignment or delegation without such approval shall be void
and shall constitute a material breach of contract. Any and all additional fees, charges, costs or expenses, which result from an
approved assignment or delegation, shall be paid by the assigning/delegating Party.
Termination: Douglas County may terminate the awarded contract at any time if the vendor fails to carry out the terms or fails to
make substantial progress toward the fulfillment of the contract obligations. In such event, the County shall provide the vendor with
thirty (30) days written notice of conditions which endanger contract performance. If after such notice the vendor fails to remedy these
conditions, the County may send a certified letter to the vendor for immediate cancellation of the contract. In such event, the County
would receive a pro-rated portion of the value of the performance bond depending on the value of the remaining portion of the
contract. The County will give the vendor sixty (60) days’ notice of termination of contract if appropriations cease. Douglas County
may also terminate the agreement for any reason upon 30 days notice.
Payment Terms: Net 30 payment terms shall apply to all invoices billed to Douglas County. Payment of invoice amount will occur
within 30 days following receipt of invoice or receipt of goods/services, whichever is later.
Drug Free Policy: CONTRACTOR assures Douglas County that CONTRACTOR has established and maintains a drug free
workplace policy.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - File Folders for County Court
NOT AN ORDER
Page 4
CLAUSES - TERMS AND CONDITIONS
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts?
YES
NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in
Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement
becomes debarred or suspended such Party shall notify Douglas County immediately.
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the
Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment
to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of employment
because of the race, color, religion, sex, disability, or national origin of the employee or applicant.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq., the Nebraska Fair Employment Practice
Act - Neb.Rev.Stat. §48-1122, and Omaha Municipal code 13-89, they will not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of
employment because of the age, race, color, religion, sex, disability, or national origin of the employee or applicant. None of the
Parties shall, in the performance of this Agreement, discriminate or permit discrimination in violation of federal or state laws or local
ordinances.
E-Verify: New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status
of new employees physically performing services within the state of Nebraska. A federal immigration verification system means the
electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility
Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the United States
Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If
the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative
Services website at www.das.state.ne.us .
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US
Citizenship and Immigration Services documentation required to verify the Contractor’s lawful presence in the United States
using the Systematic Alien Verification for Entitlements (SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be
disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. § 4-108.
This is an All or None Total Quote. Vendors must bid on every item listed in the quote sheets, or it will be cause for rejection of
bid.
Quantities are estimated. Depending on bid pricing and budget, the County may purchase more or less than the quantities listed.
Unit Pricing: Bidders must provide unit pricing for each bid line item that requests unit pricing. If unit pricing is requested but a
bidder only provides a total price (extension), then it may be cause for rejection of the bid.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - File Folders for County Court
NOT AN ORDER
Page 5
CLAUSES - TERMS AND CONDITIONS
INDEPENDENT VENDOR: Both parties understand and agree that (vendor) is an independent vendor under the provisions of this
Agreement and not employed by or otherwise affiliated with Douglas County (COUNTY) or the City of Omaha (CITY). Employees of
vendor (if any) are not employees of COUNTY/CITY. Each Party shall pay all wages, salaries and other amounts due its employees
and shall be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding,
workers’ compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other such
similar matters. Both parties understand and agree that vendor is solely responsible for acquiring and maintaining, for the term of this
Agreement, adequate general and special liability insurance, including but not limited to workers’ compensation insurance, sufficient
to protect vendor’s ability to complete performance under this Agreement. Neither Party shall have any authority to bind the other by or
with any contract or agreement, nor to impose any liability upon the other. All acts and contracts of each shall be in its own name and
not in the name of the other.
This is an All or None bid. Vendors must bid on every item listed in the bid sheets, or it will be cause for rejection of bid.
Quantities are estimated. Depending on bid pricing and budget, the County may purchase more or less than the quantities listed.
ACCEPTANCE OF MATERIAL: Unless otherwise stated in specifications, all components used in the manufacture or construction of
materials, supplies and equipment, and all finished materials, will be new, the latest make/model, of the best quality, and the highest
grade workmanship. Material delivered under this proposal will remain the property of the Bidder until: (1) A physical inspection and
actual usage of the material is made and found to be acceptable to the County; and (2) Material is determined to be in full compliance
with the bidding documents and accepted bid. In the event the delivered material is found to be defective or does not conform to the
bidding documents and accepted bid, the County reserves the right to cancel the order upon written notice to the Bidder and return
materials to the Bidder at Bidder's expense.
Awarded Bidder will be required to furnish title to the material, free and clear of all liens and encumbrances, issued in the name of
Douglas County, Nebraska, as required by the bidding documents or purchase orders. Awarded Bidder’s advertising decals, stickers
or other signs will not be affixed to equipment. Vehicle mud flaps will be installed blank side out with no advertisements.
Manufacturer's standard production forgings, stampings, nameplates and logos are acceptable.
Unit Pricing: Bidders must provide unit pricing for each line item that requests unit pricing. If unit pricing is requested but a bidder
only provides a total price (extension), then it may be cause for rejection of the bid. In the event of a calculating error, unit price(s) in
the submitted bid document prevails. Bidder shall not be allowed to change their unit price(s) due to a calculating error.
REQUIREMENTS FOR SUPPLY BOND: The successful vendor shall provide a Supply Bond equal to vendor's bid within ten (10)
calendar days from award of the contract. The surety company issuing the Supply Bond should be licensed by the State of Nebraska
and listed on the current edition of Circular 570 of the United States Department of the Treasury.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
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