City of Omaha - Pest Control Services (OFD)

Agency: Douglas County
State: Nebraska
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD15001845667330632
Posted Date: Jul 31, 2020
Due Date: Aug 7, 2020
Source: Members Only

City of Omaha - Pest Control Services (OFD)

Opening Date: 11:00 a.m. CT on Friday, August 7, 2020

Contact Information: via email to bidquestions@douglascounty-ne.gov

Description: Per specifications.

Link to Documents: Quote Documents ; Addendum #1 ;

Attachment Preview

RS
Douglas County Purchasing Department
1819 Farnam Street Room 902
Omaha, NE 68183-0902
(402)444-7155
REQUEST FOR QUOTATION
ON CITY OF OMAHA
Pest Control Services (OFD)
NOT AN ORDER
Publish date:
Friday, July 24, 2020
COMPANY NAME:
Quote must be received and date stamped no later than: DEPARTMENT
11:00 a.m. CT on Friday, August 7, 2020
OFD
Please use this form to quote price, terms, and
delivery on the items described below. Vendor
must provide all requested information and sign
L form to receive consideration. Quote should be
mailed, faxed or emailed to the Douglas County
Purchasing Department.
ADDRESS:
CITY / STATE:
.
WE QUOTE YOU AS BELOW
EMAIL:
PHONE#:
. FAX#:
Submitted by (print):
ZIP CODE:
TERMS
QUANTITY
F.O.B.
DATE SHIPMENT CAN BE MADE
Delivered
DESCRIPTION
. SIGNATURE:
OFFICIAL TITLE:
SHIPMENT VIA
DATE
UNIT PRICE
AMOUNT
The City of Omaha Fire Departmet is interested in entering into an
agreement for Pest Control Services per the attached specifications.
ALL OR NONE TOTAL QUOTE:
$_________
Questions regarding this quote must be emailed to bidquestions@douglascounty-ne.gov and must be
received by 11:00 am on Thursday, July 30, 2020. Vendor must include the quote title in the subject line.
Answers to questions will be posted via an addendum not later than Friday, July 31, 2020, prior to quote
opening.
Quote should be sent to Douglas County Purchasing using one of the following methods:
MAIL TO: Douglas County Purchasing, 1819 Farnam St Rm 902, Omaha, NE 68183-0902
EMAIL TO: quotes@douglascounty-ne.gov
FAX TO: (402)444-5423
*Emailed quotes must have the quote title in the subject line of the email.*
QUANTITY
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: CITY OF OMAHA - Pest Control Services (OFD)
NOT AN ORDER
DESCRIPTION
Quote
per month
per station
Page 2
Quote
per year
per station
TOTAL QUOTE
(Quote per month x
12 months x 26
stations)
Monthly Service
Rodent Bait Stations
$_________
QUOTE/each: $_________
$___________
(Quote per month
x 12 months)
$___________
(Quote per month
x 12 months
x 26 stations)
Termite Inspections (as requested) QUOTE/each: $_________
ALL OR NONE TOTAL QUOTE:
(Please put this amount on Page 1)
$___________
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: CITY OF OMAHA - Pest Control Services (OFD)
NOT AN ORDER
Page 3
BID CLAUSES - TERMS AND CONDITIONS
Conflict of Interest: Pursuant to all state and local rules, CONTRACTOR assures the City of Omaha (CITY) that no elected Official
or any officer or CITY employee shall have a financial interest, direct or indirect, in any CITY agreement. In the performance of this
agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of interest. CONTRACTOR will report any
conflict of interest immediately to the CITY. CONTRACTOR did not and will not provide any money or other benefit of any kind to
any CITY employee in the procuring of, facilitation of, and execution of or during the duration of this Agreement.
Communication with Staff: From the date this bid is issued until a contract is awarded, communication regarding this solicitation
between potential vendors and individuals employed by the City of Omaha is prohibited. Only written communication via email to
bidquestions@douglascounty-ne.gov is permitted. Once an award is made the vendor will be permitted to speak with person(s)
participating in contract negotiations. Violation of these conditions may be considered sufficient cause to reject a vendor’s
bid and/or selection irrespective of any other condition. The following exceptions to these restrictions are permitted: (1)
Contacts made pursuant to any pre-existing contracts or obligations; (2) County staff and/or vendor staff present at a Pre-Proposal
Conference, if scheduled, when recognized by the County as staff facilitating the meeting for the purpose of addressing questions;
and (3) Presentations, key personnel interviews, clarification sessions or discussions to finalize a contract, as requested by Douglas
County.
Unavailability of Funding: Due to possible future reductions including but not limited the City of Omaha (CITY), State and/or
Federal appropriations, the CITY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the
consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in part due
to such reduction in appropriations, the CITY may terminate the Agreement or reduce the consideration upon notice in writing to
Contractor. The notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The CITY
shall be the final authority as to the availability of funds. The effective date of such Agreement termination or reduction in
consideration shall be specified in the notice as the date of service of the notice or the actual effective date of the CITY, State and/or
Federal funding reduction, whichever is later. Provided, that reduction shall not apply to payments made for services satisfactorily
completed prior to the effective date. In the event of a reduction of consideration, Contractor may cancel this Agreement as of the
effective date of the proposed reduction upon the provision of advance written notice to CITY.
Assignment and Delegation: This Agreement is exclusive to the Parties and rights may not be assigned nor duties delegated by
either Party except on prior written consent of the other. Any attempted assignment or delegation without such approval shall be
void and shall constitute a material breach of contract. Any and all additional fees, charges, costs or expenses, which result from an
approved assignment or delegation, shall be paid by the assigning/delegating Party.
Termination: The City of Omaha may terminate the awarded contract at any time if the vendor fails to carry out the terms or fails to
make substantial progress toward the fulfillment of the contract obligations. In such event, the City shall provide the vendor with
thirty (30) days written notice of conditions which endanger contract performance. If after such notice the vendor fails to remedy
these conditions, the City may send a certified letter to the vendor for immediate cancellation of the contract. In such event, the City
would receive a pro-rated portion of the value of the performance bond depending on the value of the remaining portion of the
contract. The City will give the vendor sixty (60) days’ notice of termination of contract if appropriations cease. The City of Omaha
may also terminate the agreement for any reason upon 30 days notice.
Payment Terms: Net 30 payment terms shall apply to all invoices billed to the City of Omaha. Payment of invoice amount will occur
within 30 days following receipt of invoice or receipt of goods/services, whichever is later.
Drug Free Policy: CONTRACTOR assures the City of Omaha that CONTRACTOR has established and maintains a drug free
workplace policy.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: CITY OF OMAHA - Pest Control Services (OFD)
NOT AN ORDER
Page 4
BID CLAUSES - TERMS AND CONDITIONS
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts?
YES
NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in
Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement
becomes debarred or suspended such Party shall notify the City of Omaha immediately.
Form CC-1: All bidders awarded a City contract in the amount of $10,000 or more must comply with the Contract Compliance
Ordinance by having a current Contract Compliance Report (Form CC-1) on file with the Human Rights & Relations Department.
This report shall be in effect for 24 months from the date received by the Human Rights & Relations Department. Any questions
regarding the Contract Compliance Ordinance should be directed to the Human Rights & Relations Department at (402) 444-5055.
Bidders are encouraged to use the following weblink to determine if they have a current Form CC-1 on file (search by
company name): https://humanrights.cityofomaha.org/cc-1-search.
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the
Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment
to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of employment
because of the race, color, religion, sex, disability, or national origin of the employee or applicant.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq., the Nebraska Fair Employment Practice
Act - Neb.Rev.Stat. §48-1122, and Omaha Municipal code 13-89, they will not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of
employment because of the age, race, color, religion, sex, disability, or national origin of the employee or applicant. None of the
Parties shall, in the performance of this Agreement, discriminate or permit discrimination in violation of federal or state laws or local
ordinances.
E-Verify: New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status
of new employees physically performing services within the state of Nebraska. A federal immigration verification system means the
electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility
Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the United States
Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If
the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative
Services website at www.das.state.ne.us .
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US
Citizenship and Immigration Services documentation required to verify the Contractor’s lawful presence in the United States
using the Systematic Alien Verification for Entitlements (SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be
disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. § 4-108.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: CITY OF OMAHA - Pest Control Services (OFD)
NOT AN ORDER
Page 5
BID CLAUSES - TERMS AND CONDITIONS
INSURANCE: Each bidder must provide a Certificate of Insurance with their bid documents which details their current
levels of coverage.
FOLLOWING AWARD OF CONTRACT: For City projects where the scope of work will be less than $200,000.00, it is required that
the awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of insurance:​(1) adequate workers’
compensation (statutory); (2) commercial general liability in an amount not less than ​$250,000 for any person for any number of claims
arising out of a single occurrence and not less than ​$500,000 for all claims arising out of a single occurrence; and (3) property damage
insurance in an amount not less than​ $500,000; and naming CITY OF OMAHA as an additional insured, except for Workers’
Compensation policies/certificates, for the term of the agreement. ​Certificates of Insurance are required before service begins.
FOLLOWING AWARD OF CONTRACT: For City projects where the scope of work will exceed $200,000.00, it is required that the
awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of insurance: ​(1) adequate workers’
compensation (statutory); (2) commercial general liability in an amount not less than $​ 1,000,000 for any person for any number of
claims arising out of a single occurrence and not less than ​$5,000,000 for all claims arising out of a single occurrence; and (3) property
damage insurance in an amount not less than​ $500,000; and naming CITY OF OMAHA as an additional insured, except for Workers’
Compensation policies/certificates, for the term of the agreement. ​Certificates of Insurance are required before service begins.
Liquidated damages shall be assessed at a rate of 1% of the total purchase order amount per calendar day that satisfactory
performance is not fully complete. Satisfactory performance shall occur on or before the date agreed to at the time of the bid or
purchase award between the City and the awarded bidder. Satisfactory performance shall also be deemed to include product or
purchase compliance with all specifications set forth in the bid award. The amount of liquidated damages shall be deducted from any
monies due the awarded bidder by the City. If applicable, when the monies due to the awarded bidder are not sufficient to satisfy the
City's liquidated damages, the awarded bidder shall submit payment to the City the amount to satisfy any outstanding liquidated
damages owed within 10 days of the date of non-performance.
The City may, at its sole discretion, allow "excusable delays" when assessing if liquidated damages are applicable. An excusable delay
is defined as a delay that causes disruption to the installation schedule but which is beyond the awarded bidder's control. Excusable
delay may include delays caused by weather, strikes, or natural disasters. Any determination of excusable delay by the City shall be
limited in time and scope and shall not be a guarantee or promise of future determinations of excusable delay by the City.
EXTRAORDINARY EVENTS: In the event of a pandemic, natural disaster, terroristic attack, or closure of a facility due to construction,
remodeling or sale or any other extraordinary event which results in one, some or all of the listed facilities in this Agreement being closed
for two weeks or more, the City may discontinue services upon immediate notice.
INDEPENDENT VENDOR: Both parties understand and agree that (vendor) is an independent vendor under the provisions of this
Agreement and not employed by or otherwise affiliated with Douglas County (COUNTY) or the City of Omaha (CITY). Employees of
vendor (if any) are not employees of COUNTY/CITY. Each Party shall pay all wages, salaries and other amounts due its employees
and shall be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding, workers’
compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other such similar
matters. Both parties understand and agree that vendor is solely responsible for acquiring and maintaining, for the term of this
Agreement, adequate general and special liability insurance, including but not limited to workers’ compensation insurance, sufficient to
protect vendor’s ability to complete performance under this Agreement. Neither Party shall have any authority to bind the other by or
with any contract or agreement, nor to impose any liability upon the other. All acts and contracts of each shall be in its own name and
not in the name of the other.
This is an All or None Total Quote. Vendors must bid on every item listed in the quote sheets, or it will be cause for rejection of bid.
Unit Pricing: Bidders must provide unit pricing for each line item that requests unit pricing. If unit pricing is requested but a bidder only
provides a total price (extension), then it may be cause for rejection of the bid. In the event of a calculating error, unit price(s) in the
submitted bid document prevails. Bidder shall not be allowed to change their unit price(s) due to a calculating error.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
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