City of Omaha - Commercial Washer and Dryer for OFD

Agency: Douglas County
State: Nebraska
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD15001925663402111
Posted Date: Jul 29, 2020
Due Date: Aug 12, 2020
Source: Members Only

City of Omaha - Commercial Washer and Dryer for OFD

Opening Date: 11:00 a.m. CT on Wednesday, August 12, 2020

Contact Information: via email to bidquestions@douglascounty-ne.gov

Description: Per specifications

Link to Documents: Bid Documents ;

Attachment Preview

NC
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Commercial Washer and Dryer for OFD
RETURN BIDS TO:
CITY CLERK
1819 Farnam Street
LC-1 Omaha-Douglas Civic Center
Omaha, NE 68183
Published: July 29, 2020
Page 1
BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%
IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS $20,000 OR MORE.
BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER
Bid Opening Time & Date: 11:00 a.m. CT on
Wednesday, August 12, 2020
1. Bid must be in the office of the CITY CLERK, 1819 Farnam Street, LC-1,
OMAHA-DOUGLAS CIVIC CENTER, Omaha, NE 68183
by the opening date and time indicated in a sealed envelope marked:
BID ON: CITY OF OMAHA Commercial Washer and Dryer for OFD
IMPORTANT
4 Right is reserved to accept or reject any or all bids in their entirety and the bidders shall
have the right to appeal any decision to the Omaha City Council.
5 When submitting bid on items listed, bidder may on a separate sheet, make
suggestions covering reduction in costs wherever this is possible through
2. As evidence of good faith a bid bond or certified check must be submitted with bid.
Bid bond or certified check shall be made payable to "City of Omaha"
FAILURE TO DO SO IS CAUSE FOR REJECTION.
3 The City of Omaha is tax exempt. Tax exempt certificates will be provided upon request
redesign, change of material or utilization of standard items or quantity change.
6 Bid tabulation are available on the Douglas County Purchasing website:
www.douglascountypurchasing.org. DO NOT CALL FOR THIS INFORMATION.
QUANTITY
Bid your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below:
DESCRIPTION
UNIT PRICE
EXTENSION
The City of Omaha is seeking bids from vendors for
commercial washers and dryers per the attached
specifications.
TOTAL BID:
$
.
(5% Bid Bond is to be based
upon this amount, if over
$20,000.00)
Questions regarding this bid should be sent via email to bidquestions@douglascounty-ne.gov. Vendor must include the bid title
in the subject line.
The deadline to submit questions on this bid is 11:00 a.m. on the Thursday before the bid opening date. Answers to questions
will be posted via an addendum no later than the Friday before bid opening at www.douglascountypurchasing.org.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms______%____________ Firm:
Incorporated In:
Delivery (or completion)
Name:
Signature:
__________calendar days following
award
Title:
Address:
Email Address:
Street/P.O. Box
Phone:
City
Fax:
State
Zip
QUANTITY
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Commercial Washer and Dryer
NOT AN ORDER
DESCRIPTION
Page 2
UNIT PRICE EXTENSION
Commercial Top Load Washing Machine, Whirlpool
25 CAE2795FQ non-coin, or Equal
Make:
Model:
BID/each: $_________ $_________
(Unit price x 25)
Commercial Electric Dryer, Whirlpool CEM2795JQ
22 non-coin, or Equal
Make:
Model:
BID/each: $_________ $_________
(Unit price x 22)
Commercial Gas Dryer, Whirlpool CGM2795JQ non-
3
coin, or Equal
BID/each: $_________ $_________
Make:
(Unit price x 3)
Model:
ALL OR NONE TOTAL BID
(Please put this amount on Page 1):
$_________
Please include delivery costs in your price.
Deliver to:
Omaha Fire Station 54 TSD
13605 Millard Avenue
Omaha, NE 68137
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Commercial Washer and Dryer
NOT AN ORDER
Page 3
BID CLAUSES - TERMS AND CONDITIONS
Requirement for Bid Bond: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed
on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank
check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of
Omaha, or lawful money of the United States, or a United States Government Bond (negotiable) are acceptable substitutes for
bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID
BOND AND WOULD BE CAUSE FOR REJECTION OF BID. If a bidder submits more than one bid, only one bid bond is
required; however, the 5% bid bond must be calculated using the highest bid amount of all submitted bids.
Conflict of Interest: Pursuant to all state and local rules, CONTRACTOR assures the City of Omaha (CITY) that no elected
Official or any officer or CITY employee shall have a financial interest, direct or indirect, in any CITY agreement. In the
performance of this agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of interest.
CONTRACTOR will report any conflict of interest immediately to the CITY. CONTRACTOR did not and will not provide any
money or other benefit of any kind to any CITY employee in the procuring of, facilitation of, and execution of or during the
duration of this Agreement.
Communication with Staff: From the date this bid is issued until a contract is awarded, communication regarding this
solicitation between potential vendors and individuals employed by the City of Omaha is prohibited. Only written
communication via email to bidquestions@douglasCity-ne.gov is permitted. Once an award is made the vendor will be
permitted to speak with person(s) participating in contract negotiations. Violation of these conditions may be considered
sufficient cause to reject a vendor’s bid and/or selection irrespective of any other condition. The following exceptions to these
restrictions are permitted: (1) Contacts made pursuant to any pre-existing contracts or obligations; (2) City staff and/or vendor
staff present at a Pre-Proposal Conference, if scheduled, when recognized by the City as staff facilitating the meeting for the
purpose of addressing questions; and (3) Presentations, key personnel interviews, clarification sessions or discussions to
finalize a contract, as requested by the City.
Unavailability of Funding: Due to possible future reductions including but not limited the City of Omaha (CITY), State and/or
Federal appropriations, the CITY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the
consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in
part due to such reduction in appropriations, the CITY may terminate the Agreement or reduce the consideration upon notice
in writing to Contractor. The notice shall be delivered by certified mail, return receipt requested, or in person with proof of
delivery. The CITY shall be the final authority as to the availability of funds. The effective date of such Agreement termination
or reduction in consideration shall be specified in the notice as the date of service of the notice or the actual effective date of
the CITY, State and/or Federal funding reduction, whichever is later. Provided, that reduction shall not apply to payments
made for services satisfactorily completed prior to the effective date. In the event of a reduction of consideration, Contractor
may cancel this Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to
CITY.
Assignment and Delegation: This Agreement is exclusive to the Parties and rights may not be assigned nor duties
delegated by either Party except on prior written consent of the other. Any attempted assignment or delegation without such
approval shall be void and shall constitute a material breach of contract. Any and all additional fees, charges, costs or
expenses, which result from an approved assignment or delegation, shall be paid by the assigning/delegating Party.
Termination: The City of Omaha may terminate the awarded contract at any time if the vendor fails to carry out the terms or
fails to make substantial progress toward the fulfillment of the contract obligations. In such event, the City shall provide the
vendor with thirty (30) days written notice of conditions which endanger contract performance. If after such notice the vendor
fails to remedy these conditions, the City may send a certified letter to the vendor for immediate cancellation of the contract. In
such event, the City would receive a pro-rated portion of the value of the performance bond depending on the value of the
remaining portion of the contract. The City will give the vendor sixty (60) days’ notice of termination of contract if
appropriations cease. The City of Omaha may also terminate the agreement for any reason upon 30 days notice.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Commercial Washer and Dryer
NOT AN ORDER
Page 4
BID CLAUSES - TERMS AND CONDITIONS
Payment Terms: Net 30 payment terms shall apply to all invoices billed to the City of Omaha. Payment of invoice amount will
occur within 30 days following receipt of invoice or receipt of goods/services, whichever is later.
Drug Free Policy: CONTRACTOR assures the City of Omaha that CONTRACTOR has established and maintains a drug free
workplace policy.
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts?
YES
NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation
in Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this
agreement becomes debarred or suspended such Party shall notify the City of Omaha immediately.
Form CC-1: All bidders awarded a City contract in the amount of $10,000 or more must comply with the Contract Compliance
Ordinance by having a current Contract Compliance Report (Form CC-1) on file with the Human Rights & Relations
Department. This report shall be in effect for 24 months from the date received by the Human Rights & Relations Department.
Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights & Relations Department
at (402) 444-5055. Bidders are encouraged to use the following weblink to determine if they have a current Form CC-1
on file (search by company name): https://humanrights.cityofomaha.org/cc-1-search
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122,
the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for
employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges
of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq., the Nebraska Fair Employment
Practice Act - Neb.Rev.Stat. §48-1122, and Omaha Municipal code 13-89, they will not discriminate against any employee or
applicant for employment, to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions,
or privileges of employment because of the age, race, color, religion, sex, disability, or national origin of the employee or
applicant. None of the Parties shall, in the performance of this Agreement, discriminate or permit discrimination in violation of
federal or state laws or local ordinances.
E-Verify: New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility
status of new employees physically performing services within the state of Nebraska. A federal immigration verification system
means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant
Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the
United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly
hired employee. If the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of
Administrative Services website at www.das.state.ne.us .
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide
the US Citizenship and Immigration Services documentation required to verify the Contractor’s lawful presence in the
United States using the Systematic Alien Verification for Entitlements (SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be
disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. § 4-108.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Commercial Washer and Dryer
NOT AN ORDER
Page 5
BID CLAUSES - TERMS AND CONDITIONS
INDEPENDENT VENDOR: Both parties understand and agree that (vendor) is an independent vendor under the provisions of
this Agreement and not employed by or otherwise affiliated with Douglas County (COUNTY) or the City of Omaha (CITY).
Employees of vendor (if any) are not employees of COUNTY/CITY. Each Party shall pay all wages, salaries and other amounts
due its employees and shall be responsible for all reports, obligations, and payments pertaining to social security taxation,
income tax withholding, workers’ compensation, unemployment compensation, group insurance coverage, collective bargaining
agreements or any other such similar matters. Both parties understand and agree that vendor is solely responsible for
acquiring and maintaining, for the term of this Agreement, adequate general and special liability insurance, including but not
limited to workers’ compensation insurance, sufficient to protect vendor’s ability to complete performance under this Agreement.
Neither Party shall have any authority to bind the other by or with any contract or agreement, nor to impose any liability upon
the other. All acts and contracts of each shall be in its own name and not in the name of the other.
Liquidated damages shall be assessed at a rate of 1% of the total purchase order amount per calendar day that satisfactory
delivery is not made. Satisfactory delivery shall occur on or before the date of delivery agreed to at the time of the bid or
purchase award between the City and the awarded bidder. Satisfactory delivery shall also be deemed to include product or
purchase compliance with all specifications set forth in the bid award. The amount of liquidated damages shall be deducted
from any monies due the awarded bidder by the City. If applicable, when the monies due to the awarded bidder are not
sufficient to satisfy the City's liquidated damages, the awarded bidder shall submit payment to the City the amount to satisfy any
outstanding liquidated damages owed within 10 days of the date of non-performance.
The City may, at its sole discretion, allow "excusable delays" when assessing if liquidated damages are applicable. An
excusable delay is defined as a delay that causes disruption to the delivery schedule but which is beyond the awarded bidder's
control. Excusable delay may include delays caused by weather, strikes, or natural disasters. Any determination of excusable
delay by the City shall be limited in time and scope and shall not be a guarantee or promise of future determinations of
excusable delay by the City.
ACCEPTANCE OF MATERIAL: Unless otherwise stated in specifications, all components used in the manufacture or
construction of materials, supplies and equipment, and all finished materials, will be new, the latest make/model, of the best
quality, and the highest grade workmanship. Material delivered under this proposal will remain the property of the Bidder until:
(1) A physical inspection and actual usage of the material is made and found to be acceptable to the City; and (2) Material is
determined to be in full compliance with the bidding documents and accepted bid. In the event the delivered material is found
to be defective or does not conform to the bidding documents and accepted bid, the City reserves the right to cancel the order
upon written notice to the Bidder and return materials to the Bidder at Bidder's expense.
Awarded Bidder will be required to furnish title to the material, free and clear of all liens and encumbrances, issued in the name
of the City of Omaha, Nebraska, as required by the bidding documents or purchase orders. Awarded Bidder’s advertising
decals, stickers or other signs will not be affixed to equipment. Vehicle mud flaps will be installed blank side out with no
advertisements. Manufacturer's standard production forgings, stampings, nameplates and logos are acceptable.
Unit Pricing: Bidders must provide unit pricing for each line item that requests unit pricing. If unit pricing is requested but a
bidder only provides a total price (extension), then it may be cause for rejection of the bid. In the event of a calculating error,
unit price(s) in the submitted bid document prevails. Bidder shall not be allowed to change their unit price(s) due to a calculating
error.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
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