20-055 Dell EMC SCv3020 SAN & Dell S4248 Power Switch Purchase - ITB

Agency: City of Naples
State: Florida
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
Opps ID: NBD15227026635263836
Posted Date: Jul 31, 2020
Due Date: Sep 1, 2020
Source: Members Only
20-055 Dell EMC SCv3020 SAN & Dell S4248 Power Switch Purchase - ITB
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Tuesday, September 1, 2020 - 2:00pm
Bid/RFP Reference Number:
20-055 Dell EMC SCv3020 SAN & Dell S4248 Power Switch Purchase - ITB
Estimated Budget/Cost Estimate:
$45,000.00

SCOPE OF WORK

This bid is for the purchase and delivery of a Dell SCv3030 Storage Area Network (SAN) and a Dell S4248 Power Switch that meets the specifications in the attached Schedule of Values sheet.

Attachment Preview

INVITATION TO BID
CITY OF NAPLES
PURCHASING DIVISION
CITY HALL, 735 8TH STREET SOUTH
NAPLES, FL 34102
PH: 239-213-7100 FX: 239-213-7105
COVER SHEET
NOTIFICATION
DATE:
7/31/2020
TITLE
Dell EMC SCv3020 SAN & Dell
S4248 Power Switch Purchase - ITB
SOLICITATION
NUMBER:
20-055
PRE-BID CONFERENCE DATE, TIME AND LOCATION:
NONE
OPENING DATE & TIME:
9/1/2020
2:00 PM
LEGAL NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL:
MAILING ADDRESS:
CITY-STATE-ZIP:
PH:
FX:
AUTHORIZED SIGNATURE
DATE
EMAIL:
WEB ADDRESS:
PRINTED NAME/TITLE
I certify that this bid is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair
and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized
to sign this bid for the bidder. In submitting a bid to the City of Naples the bidder offers and agrees that
if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Naples all rights, title,
and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the
United States and the State of FL for price fixing relating to the particular commodities or services
purchased or acquired by the City of Naples. At the City's discretion, such assignment shall be made
and become effective at the time the City tenders final payment to the bidder.
FEI/EIN Number ______________________ DUNS Number________________________
_____Addendum #1
_____Addendum #5
Please initial by all that apply
I acknowledge receipt/ review of the following addendum
_____Addendum #2
_____Addendum #3
_____Addendum #6
_____Addendum #7
_____Addendum #4
_____Addendum #8
PLEASE NOTE THE FOLLOWING
> This page must be completed and returned with your bid.
> Bids must be submitted in a sealed envelope, marked with solicitation number & opening date.
> All submissions must be received, and date stamped by Purchasing staff prior to the above “OPENING DATE & TIME”.
> Submission received after the above opening date and time will not be accepted.
> Bid tabulations will be available on the City of Naples web site https://www.naplesgov.com/rfps
City of Naples
20-055 Dell EMC SCv3020 SAN & Dell S4248 Power Switch Purchase - ITB
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GENERAL CONDITIONS
TO ENSURE ACCEPTANCE OF THE PROPOSAL, PLEASE FOLLOW THESE INSTRUCTIONS. ANY
AND ALL SPECIAL CONDITIONS, ATTACHED HERETO, HAVE PRECEDENCE.
1. SEALED PROPOSAL: All proposals must be submitted in a sealed envelope. The face of the envelope
shall contain the proposal name and proposal number. Proposals not submitted on attached proposal
form shall be rejected. All proposals are subject to the conditions specified herein. Those which do not
comply with these conditions are subject to rejection.
2. DEFINITIONS: Uses of the following terms are interchangeable as referenced: “vendor, contractor,
supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, City of
Naples, Naples, agency, owner, requestor, parties”, “bid, proposal, response, quote”.
3. BID EXPENSES: Bidders shall bear all costs and expenses incurred in developing, preparing, and
submitting bids.
4. EXECUTION OF PROPOSAL: Proposal must contain a manual signature of authorized representative
in the proposal section. Proposal must be typed or printed in ink. Use of erasable ink is not permitted.
All corrections made by proposer to his proposal must be initialed.
5. BID FORMATTING: Vendor should type or electronically enter the information onto its bid submittal to
prevent errors in the evaluation. Failure to type or electronically enter the information may result in bid
disqualification.
6. NO PROPOSAL: If not submitting a proposal, respond by returning the Statement of No Proposal and
explain the reason in the spaces provided. Failure to respond 3 times in succession without justification
shall be cause for removal of the supplier's name from the proposal mailing list. NOTE: To qualify as a
respondent, proposer must submit a "NO PROPOSAL," and it must be received no later than the stated
proposal opening date and hour.
7. PROPOSAL OPENING: Shall be public, on the date and at the time specified on the proposal form. It
is the proposer's responsibility to assure that his proposal is delivered at the proper time and place of
the proposal opening. Proposals which for any reason are not so delivered will not be considered. Offers
by telegram; telephone; or fax are not acceptable. Proposal files may be examined during normal
working hours.
8. WITHDRAWAL OF PROPOSALS: Withdrawal of a proposal within sixty (60) days after the opening of
proposals is subject to suspension or debarment in accordance with Section 2-668(2) of the City Code.
9. PRICES, TERMS and PAYMENT: Prices shall be proposed if required by this request for proposal and
include all packing, handling, shipping charges and delivery to the destination shown herein. Proposer
is encouraged to offer cash discount for prompt invoice payment. Terms of less than 20 days will not be
considered.
A. TAXES: The City of Naples does not pay Federal Excise and Sales taxes on direct purchases
of tangible personal property. See exemption number on face of purchase order. This
exemption does not apply to purchases of tangible personal property made by contractors who
use the tangible personal property in the performance of contracts for the improvement of City-
owned real property.
B. MISTAKES: Proposers are expected to examine the specifications, delivery schedule, proposal
prices, extensions, and all instructions pertaining to supplies and services. Failure to do so will
be at proposer's risk. In case of mistake in extension, the unit price will govern.
City of Naples
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C. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped
as a result of this proposal shall be a new, current standard production model available at the
time of this proposal. All containers shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging.
D. SAFETY STANDARDS: Unless otherwise stipulated in the proposal, all manufactured items
and fabricated assemblies shall comply with applicable requirements of Occupational Safety
and Health Act and any standards there under.
E. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the proposal, all
manufactured items and fabricated assemblies shall carry U.L. approval and re-examination
listing where such has been established.
F. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been
received, inspected, and found to comply with award specifications, free of damage or defect
and properly invoiced. All invoices shall bear the purchase order number. Payment for partial
shipments shall not be made unless specified in the proposal. Failure to follow these instructions
may result in delay in processing invoices for payment. In addition, the purchase order number
must appear on bills of lading, packages, cases, delivery lists and correspondence.
G. CREDIT CARD PAYMENT: The City of Naples may, at its discretion, use VISA/MASTER card
credit network as a payment vehicle for goods and services purchased as a part of this contract.
The City of Naples will not accept any additional surcharges (credit card transaction fees) as a
result of using the City's credit card for transactions relating to this solicitation.
10. DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days required to make delivery after receipt of purchase order in space provided. Delivery
time may become a basis for making an award (see Special Conditions). Delivery shall be within the
normal working hours of the user, Monday through Friday, unless otherwise specified. Unless otherwise
specified, all prices are to be FOB-Destination.
11. MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS: Any manufacturers' names, trade
names, brand names, information and/or catalog numbers listed in a specification are for information
and not intended to limit competition. The proposer may offer any brand for which he is an authorized
representative, which meets or exceeds the specification for any item(s). If proposals are based on
equivalent products, indicate on the proposal form the manufacturer's name and number. Proposer shall
submit with his proposal, cuts, sketches, and descriptive literature, and/or complete specifications.
Reference to literature submitted with a previous proposal will not satisfy this provision. The proposer
shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and
not be considered an exception thereto. Proposals which do not comply with these requirements are
subject to rejection. Proposals lacking any written indication of intent to quote an alternate brand will be
received and considered in complete compliance with the specifications as listed on the proposal form.
12. ADDENDA AND INTERPRETATIONS: No interpretations of the meaning of the plans, specifications
or other contract documents will be made orally to any bidder. Prospective bidders must request from
the Purchasing and Contracts Manager such interpretation in writing. To be considered, such request
must be received 10 calendar days prior to the bid opening. Request must reference the date of bid
opening, bid title, and bid number. Failure to comply with this condition will result in bidders waiving their
rights to dispute the proposal. Any and all interpretations and any supplemental instructions will be in
the form of a written addenda which, if issued, will be posted on the City website and DemandStar.com
not later than (3) days prior for the opening of bids. Failure of any bidder to receive any such addenda
or interpretation shall not relieve any bidder from any obligation under their bid as submitted. All addenda
so issued shall become a part of the contract document.
13. CONFLICT OF INTEREST: All proposal awards are subject to Section 2-72 Conflict of Interest, City of
Naples Code of Ordinances, which states: "No public officer or employee shall have or hold any
City of Naples
20-055 Dell EMC SCv3020 SAN & Dell S4248 Power Switch Purchase - ITB
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employment or contractual relationship with any business entity or any agency which is subject to the
regulation of or is doing business with the city; nor shall an officer or employee have or hold any
employment or contractual relationship that will create a continuing or frequently recurring conflict
between his private interests and the performance of his public duties or that would impede the full and
faithful discharge of his public duties. Any member of the city council or any city officer or employee who
willfully violates this section shall be guilty of malfeasance in office or position and shall forfeit his office
or position. Violation of this section with the knowledge, express or implied, of the person or corporation
contracting with or making a sale to the city shall render the contract or sale voidable by the city manager
or the city council.".
14. CONE OF SILENCE: "Cone of Silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), Request for Qualifications (RFQ), Invitation to Bid (ITB), or other
competitive solicitation between:
Any person who seeks an award therefrom, including a potential vendor or vendor's representative, and
The City Council, City Attorney, and all City employees, and any non-employee appointed to evaluate
or recommend selection in such procurement process.
The Cone of Silence shall not apply to communications with the Procurement Official to obtain
clarification or information concerning the subject solicitation. Any such contact other than the
Procurement Official may be considered grounds for disqualification. The City shall not be responsible
for oral interpretations given by any City employee or its representative. For purposes of this section,
"vendor's representative" means an employee, partner, director, or officer of a potential vendor, or
consultant, lobbyist, or actual or potential subcontractor or sub-consultant of a vendor, or any other
individual acting through or on behalf of any person seeking an award.
15. AWARDS: As the best interest of the City may require, the right is reserved to make award(s) by
individual item, group of items, all or none, divide the award or a combination thereof; to reject any and
all proposals or waive any minor irregularity or technicality in proposals received.
16. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days from the date of acceptance
of this offer by the buyer, the right is reserved to acquire additional quantities up to but not exceeding
those shown on proposal at the prices proposal in this invitation. If additional quantities are not
acceptable, the proposal sheets must be noted "PROPOSAL IS FOR SPECIFIED QUANTITY ONLY."
(THIS PARAGRAPH DOES NOT APPLY FOR A TERM CONTRACT.)
17. SERVICE AND WARRANTY: Unless otherwise specified, the proposer shall define any warranty
service and replacements that will be provided during and subsequent to this contract. Proposers must
explain on an attached sheet to what extent warranty and service facilities are provided.
18. SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not destroyed,
may upon request, be returned at the proposer's expense. Each individual sample must be labeled with
proposer's name, manufacturer's brand name and number, proposal number and item reference.
Request for return of samples shall be accompanied by instructions which include shipping authorization
and name of carrier and must be received with your proposal. If instructions are not received within this
time, the commodities shall be disposed of by the City of Naples.
19. PROPOSAL PROTESTS: The City of Naples has formal protest procedures that are available upon
request.
20. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unless
otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract
supplier until accepted by the ordering agency, unless loss or damage results from negligence by the
ordering.
City of Naples
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21. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the buyer shall be final and binding on both parties.
22. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which
would necessitate alteration of the material, quality, workmanship or performance of the items offered
on this proposal prior to their delivery, it shall be the responsibility of the successful proposer to notify
the buyer at once, indicating in his letter the specific regulation which required an alteration. The City
reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or
to cancel the contract at no expense to the City.
23. LEGAL REQUIREMENTS: Applicable provision of all Federal, State, county and local laws, and of all
ordinances, rules, and regulations shall govern development submittal and evaluation of all proposals
received in response hereto and shall govern any and all claims and disputes which may arise between
person(s) submitting a proposal response hereto and the City of Naples by and through its officers,
employees and authorized representatives, or any other person, natural or otherwise; and lack of
knowledge by any proposer shall not constitute a cognizable defense against the legal effect thereof.
24. PATENTS AND ROYALTIES: The proposer, without exception, shall indemnify and save harmless the
City of Naples and its employees from liability of any nature or kind, including cost and expenses for or
on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or
used in the performance of the contract, including its use by the City of Naples. If the proposer uses any
design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood
without exception that the proposal prices shall include all royalties or cost arising from the use of such
design, device, or materials in any way involved in the work.
25. ADVERTISING: In submitting a proposal, proposer agrees not to use the results there from as a part of
any commercial advertising.
26. ASSIGNMENT: Any Purchase Order issued pursuant to this proposal invitation and the monies which
may become due hereunder are not assignable except with the prior written approval of the buyer.
27. LIABILITY: The supplier shall hold and save the City of Naples, its officers, agents, and employees
harmless from liability of any kind in the performance of this contract.
28. PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not submit a proposal on a contract with a public entity for the
construction or repair of a public building or public work, may not submit proposals on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with any public entity
in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
29. DISCRIMINATION: An entity or affiliate who has been placed on the discriminatory vendor list may not
submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal
on a contract with a public entity for the construction or repair of a public building or public work, may
not submit proposals on leases of real property to a public entity, may not award or perform work as a
contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
30. COUNTY TAXES: No proposal shall be accepted from and no contract will be awarded to any person,
firm or corporation that is in arrears to the government of Collier County, Florida.
31. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: The City of Naples encourages and
agrees to the successful proposer/proposer extending the pricing, terms and conditions of this solicitation
or resultant contract to other governmental entities at the discretion of the successful proposer/proposer.
City of Naples
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