Cloud-Based Warehouse Inventory Management System

Agency: City of Grand Junction
State: Colorado
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15349488271814860
Posted Date: Feb 22, 2024
Due Date: Mar 11, 2024
Source: Members Only

Cloud-Based Warehouse Inventory Management System

RFP-5374-24-KF
Responses Due March 11, 2024, before 1:00 P.M.


Attachment Preview

Request for Proposal
RFP-5374-24-KF
Cloud-Based Warehouse Inventory Management System
for the City of Grand Junction
RESPONSES DUE:
March 11, 2024, before 1:00 p.m. (Mountain Time)
Accepting Electronic Responses Only
Submitted Through the
Rocky Mountain E-Purchasing System (RMEPS)
https://www.bidnetdirect.com/colorado/city-of-grand-junction
(Purchasing Agent does not have access or control of the Vendor side of RMEPS.
If the website or other problems arise during response submission, the Offeror MUST
contact RMEPS to resolve the issue before the response deadline 800-835-4603)
NOTE: All City solicitation openings will be held virtually,
information is in Section 1.9.
Purchasing Agent:
Kathleen Franklin, Senior Buyer
kathleenf@gjcity.org
970-244-1513
REQUEST FOR PROPOSAL
TABLE OF CONTENTS
Section
1.0 Administrative Information and Conditions for Submittal
2.0 General Contract Terms and Conditions
3.0 Insurance Requirements
4.0 Specifications/Scope of Service
Appendices:
Appendix 1 – 2023 Year-End Inventory Report
* if the link does not work, please use Firefox or an alternate browser and refresh
5.0 Preparation and Submittal of Proposals
6.0 Evaluation Criteria and Factors
7.0 Solicitation Response Form
RFP-5374-24-KF
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REQUEST FOR PROPOSAL
Section 1.0: Administrative Information & Conditions For Submittal
1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-1110. all
documents produced and submitted in response to this solicitation must adhere to the
provisions outlined in §§24-85-101, C.R.S., and subsequent sections, as well as the
Accessibility Standards for Individuals with a Disability, as established by the Office of
Information Technology under section §24-85-103 (2.5), C.R.S. Additionally, all documents
must align with the State of Colorado's technology standards related to accessibility,
including Level A.A. conformity with the latest iteration of the Web Content Accessibility
Guidelines (WCAG) as integrated within the State of Colorado's technology standards.
1.2. Required Review: The Offeror is responsible for thoroughly reviewing all solicitation
documentation to gain a comprehensive understanding of the scope, specifications, project
requirements, and all associated rules, regulations, laws, conditions, instructions, and
procurement policies related to the solicitation process and the Project or Work outlined in
this Request for Proposal.
1.3. Issuing Office: The Request for Proposal (RFP) is issued by the City of Grand Junction
(City). The Purchasing Agent responsible for the conduct of this procurement is:
Kathleen Franklin
kathleenf@gjcity.org
Except for pre-bid or site visit meeting(s); all inquiries, concerns, clarifications, or
communication about this solicitation, including process, specifications, and project scope,
must be in writing to the Purchasing Agent. Other communication may result in
disqualification.
1.4. Purpose: The City is soliciting proposals for a Cloud-Based Warehouse Inventory
Management Software system (CBWIMS or System). This RFP aims for a cloud-based
software solution that will significantly elevate the City’s ‘Stores’ warehouse operations'
efficiency, accuracy, and financial reporting and oversight. The solution should integrate
flawlessly with the existing IT infrastructure, adhering to industry standards and local
regulatory requirements. The Product and Services shall be provided under the terms and
conditions provided in this RFP.
1.5. Non-Mandatory Pre-Proposal Meeting: Prospective Offerors are strongly encouraged to
attend a non-mandatory pre-proposal meeting via Microsoft Teams on February 22,
2024, at 10:30 a.m. The purpose of this meeting is to clarify the contents of this RFP. It is
important to note that nothing stated during the meeting will modify the solicitation. Any
modifications to the RFP will be communicated exclusively through addenda.
Microsoft Teams meeting
Join on your computer, mobile app, or room device
Click here to join the meeting
RFP-5374-24-KF
-3-
Meeting ID: 286 487 328 779
Passcode: pFrRmz
Download Teams | Join on the web
Learn More | Meeting options
1.6. The Owner: The City is the “Owner” which will act by and through its authorized
representative(s); “Owner” or “City” may be used interchangeably throughout this
Solicitation.
1.7. Compliance: All Offerors, by submitting a proposal, commit to adhere to all conditions,
requirements, and instructions in this RFP as stated or implied herein or modified by
addenda. Should the Owner omit anything necessary to clearly understand the
requirements, or should it appear that various instructions conflict, the Offeror(s) shall
secure instructions from the Purchasing Agent before the submittal deadline.
1.8. Procurement Process: The 2023 version of the City Procurement Policy applies to this
Solicitation.
1.9. Submission: See section 5.0 of this Solicitation for Preparation and Submittal Terms.
Proposals shall be formatted as directed, in Section 5. Proposals that fail to follow the format
may be found non-responsive. To participate in the solicitation opening, please utilize the
following information and link:
Solicitation Opening, Cloud-Based Warehouse Inventory Management System
for the City of Grand Junction (RFP-5374-24-KF)
March 11, 1:00 1:30 PM (America/Denver)
Please join the meeting from your computer, tablet, or smartphone.
https://meet.goto.com/120807893
Dial in using a phone.
Access Code: 120-807-893
United States: +1 (872) 240-3311
Join from a video-conferencing room or system.
Meeting ID: 120-807-893
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 120807893@67.217.95.2 or 67.217.95.2##120807893
Get the app now and be ready when your first meeting starts
https://meet.goto.com/install
RFP-5374-24-KF
-4-
1.10. Public Disclosure: Under the Colorado Open Records Act (CORA), all information within
any bid or proposal is subject to public disclosure. Upon the issuance of an award, both the
solicitation file and the proposal(s) contained therein are subject to a CORA request. In
instances of Solicitation or Project cancellation, public disclosure is contingent upon
adherence to pertinent laws.
1.11. Altering Proposals: Any alterations made before the opening date and time must be
initiated by the Offeror. Proposals may not be altered or amended after the submission
deadline.
1.12. Withdraw of Proposals: A proposal must be firm and valid for award and may not be
withdrawn or canceled by the Offeror for ninety (90) days following the submittal deadline
date, and only before award.
1.13. Acceptance of Proposal Content: The Proposal the Owner selects shall become a part
of the Contract Documents. Failure of the successful Offeror to accept the obligations in the
Contract shall result in cancellation of the award and such Offeror shall be removed from
future solicitations. When a Contract is executed by and between the Offeror and the City,
the Offeror may be referred to as the “Consultant” or “Vendor.”
1.14. Addenda: Official response to questions, interpretations, corrections, and changes to this
solicitation or extensions to the opening/receipt date will be made by the Purchasing Agent
by a written Addendum to the solicitation. The sole authority to authorize addenda shall be
vested in the Purchasing Division. Addenda will be issued electronically through BidNet
Direct
Rocky
Mountain
E-Purchasing
System
website
at
https://www.bidnetdirect.com/colorado/city-of-grand-junction. An Offeror(s) must
acknowledge receipt of all addenda in the proposal(s).
1.15. Exceptions and Substitutions: All proposals responsive to this RFP will be considered
for award. An Offeror taking exception to the specifications does so at the Offeror’s risk.
The Owner reserves the right to accept or reject any or all substitutions or alternatives.
When offering substitutions and/or alternatives, the Offeror must state any exception(s) in
the section to which the exception(s) pertain(s). Exception/substitution, if accepted, must
meet, or exceed the stated intent and/or specification(s). The absence of stated
exception(s) indicates that the Offeror has not taken exception(s), and if awarded a
Contract, shall hold the Offeror responsible for performing in strict accordance with the
Contract Documents.
1.16. Confidential Material: All materials submitted in response to this RFP shall ultimately
become public record and shall be subject to inspection after the Contract award.
Proprietary or Confidential Information” is defined as any information that is not
generally known to competitors and which provides a competitive advantage. Unrestricted
disclosure of proprietary information places it in the public domain. Only submittal
information identified with the words “Confidential Disclosure” and uploaded as a
separate document may establish the information as confidential or proprietary. Any
material the Offeror(s) intends to be treated as confidential or proprietary in nature must
include a written explanation for the request. Consistent with the Colorado Open Records
Act (CORA), the request shall be reviewed and decided by the Owner. If denied, the Offeror
will have the opportunity to withdraw its proposal or to remove confidential or proprietary
RFP-5374-24-KF
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