Design Build Hawthorne Park

Agency: City of Grand Junction
State: Colorado
Level of Government: State & Local
Category:
  • 99 - Miscellaneous
  • Y - Construction of Structures and Facilities
Opps ID: NBD15349720848432931
Posted Date: Feb 20, 2024
Due Date: Mar 15, 2024
Source: Members Only

Design Build Hawthorne Park

RFP-5388-24-DD
Responses Due March 15, 2024, before 2:00 P.M.


Attachment Preview

Request for Proposal
RFP-5388-24-DD
Design Build Hawthorne Park
RESPONSES DUE:
March 15, 2024, Prior to 2:00pm MDT
Accepting Electronic Responses Only
Responses Only Submitted Through the Rocky Mountain E-Purchasing System
(RMEPS)
www.bidnetdirect.com/colorado
(Purchasing Representative does not have access or control of the vendor side of RMEPS. If
website or other problems arise during response submission, vendor MUST contact RMEPS to
resolve the issue prior to the response deadline. 800-835-4603)
NOTE: All City solicitation openings will continue to be held virtually.
PURCHASING AGENT:
Dolly Daniels, Senior Buyer
dollyd@gjcity.org
970-256-4048
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REQUEST FOR PROPOSAL
TABLE OF CONTENTS
Section
1.0
Administrative Information and Conditions for Submittal
2.0
General Contract Terms and Conditions
3.0
Insurance Requirements
4.0
Specifications/Scope of Services
5.0
Preparation and Submittal of Proposals
6.0
Evaluation Criteria and Factors
7.0
Solicitation Response Form
Appendices (Click on Links Noted in Section 4.5)
Attachment A: Hawthorne Park Master Plan
Attachment B: Tree Protection Zones Hawthorne Park
Attachment C: Hawthorne Park Utilities
Attachment D: Hawthorne Park Shelter Plans
Attachment E: Hawthorne Park Irrigation
Attachment F: Hawthorne Park Airial View
Attachment G: Emerson Park Skate Park Site Plan
Attachment H: GJCF Tree Protection Specifications
Attachment I: Tree Protection Requirements
Attachment J: Approved Tree Removal
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REQUEST FOR PROPOSAL
SECTION 1.0: ADMINISTRATIVE INFORMATION & CONDITIONS FOR SUBMITTAL
NOTE: It is the Offeror’s responsibility to read and review all solicitation
documentation in its entirety, and to ensure that it has a clear and complete
understanding of not only the scope, specifications, project requirements, etc., but also all
other requirements, instructions, rules, regulations, laws, conditions, statements,
procurement policies, etc. that are associated with the solicitation process and
project/services being solicited.
1.1 A.D.A. Document Compliance Requirements: All Work documents, and/or bid/proposal
documents submitted, as a result of this solicitation must comply with all applicable
provisions of §§24-85-101, C.R.S., et seq., and the accessibility Standards for individuals
with a Disability, as established by the Office of Information Technology according to
Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards
related to technology accessibility and with Level A.A. of the most current version of the
Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado
technology standards.
1.2 Issuing Office: This Request for Proposal (RFP) is issued by the City of Grand Junction
(the “City”). All contact regarding this RFP is to be directed to the Purchasing Agent.
Dolly Daniels, Senior Buyer
dollyd@gjcity.org
With the exception of pre-bid or site visit meeting(s), all questions, inquiries, comments, or
communication pertaining to this solicitation (whether process, specifications, scope, etc.)
must be directed in writing to the Purchasing Agent. Other communication may result in
disqualification.
1.3 Purpose: The purpose of this Request for Proposal (RFP) is to obtain proposals from
qualified and professional Firms specializing in the design and construction of hardscape
amenities in urban park settings including the design of a concrete pump track for
community use. The Project will be divided into 2 Tasks.
Task 1 will be to finalize the Design of the concrete pump track already begun in 2023 for
the southern half of Hawthorne Park and Build the pump track in Hawthorne Park in 2024.
The pump track is required to be completed no later than December 31, 2024. All
dimensions and Scope of Work shall be verified by Offerors prior to submission of
proposals.
Task 2 shall be to finalize the Design of the northern half of Hawthorne Park to include a
fitness/yoga studio, expansive playground, and landscape/irrigation plan to tie the whole
park together including detailed cost estimates of the north half improvements. This
Design work is to be completed no later than August 15, 2024.
1.4 Optional Pre-Bid Site Visit Meeting: Interested Offerors are strongly encouraged to
attend a site visit meeting. The purpose of the site visit meeting will be to inspect the site
and to clarify the contents of this Request for Proposal (RFP). The site visit meeting shall
take place on February 29, 2024, from 3:30 PM 4:30 PM at Hawthorne Park, 400
-3-
Gunnison Ave, Grand Junction, Co 81501, Nothing stated during the site visit meeting
will modify the Solicitation. Only information provided in an addendum will modify the
Solicitation.
1.5 The Owner: The Owner is the City of Grand Junction, Colorado and is referred to
throughout this Solicitation as “Owner”. The term Ownermeans the Owner or its
authorized representative.
1.6 Compliance: All participating Offerors, by its signature hereunder, shall agree to comply
with all conditions, requirements, and instructions of this RFP as stated or implied herein.
Should the Owner omit anything from this packet which is necessary to the clear
understanding of the requirements, or should it appear that various instructions are in
conflict, the Offeror shall secure instructions from the Purchasing Agent prior to the date
and time of the submittal deadline shown in this RFP.
1.7 Procurement Process: The most current version of the City of Grand Junction Purchasing
Manual .
1.8 Submission: See section 5.0 of this Solicitation for Preparation and Submittal Terms. For
proper evaluation, proposals shall be formatted as directed in Section 5. Proposals that
fail to follow the format may be found non-responsive. To participate in the solicitation
opening, please utilize the following information and link:
Solicitation Opening Design Build Hawthorne Park RFP-5388-24-DD
Mar 15, 2024, 2:00 – 2:30 PM (America/Denver)
Please join my meeting from your computer, tablet or smartphone.
https://meet.goto.com/283679213
You can also dial in using your phone.
Access Code: 283-679-213
United States: +1 (408) 650-3123
Join from a video-conferencing room or system.
Meeting ID: 283-679-213
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 283679213@67.217.95.2 or 67.217.95.2##283679213
Get the app now and be ready when your first meeting starts:
https://meet.goto.com/install
1.9 Altering Proposals: Any alterations made prior to opening date and time must be initiated
by the Offeror. Proposals may not be altered or amended after the submission deadline.
1.10 Withdrawal of Proposal: A proposal must be firm and valid for award and may not be
withdrawn or canceled by the Offeror for sixty (60) days following the submittal deadline
date, and only prior to award.
1.11 Acceptance of Proposal Content: The selected proposal shall become a part of the
Contract. Failure of the successful Offeror to accept these obligations in the Contract shall
result in cancellation of the award and such Offeror shall be removed from future
solicitations. When a Contract is executed by and between the Offeror and the City, the
Offeror may be referred to as the Firm.
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1.12 Addenda: All questions shall be submitted in writing to the Purchasing Agent. Any
interpretations, corrections and changes to this RFP or extensions to the opening/receipt
date shall be made by a written Addendum to the RFP by the Purchasing Agent. Sole
authority to authorize addenda shall be vested in the Purchasing Agent. Addenda will be
issued electronically through the Rocky Mountain E-Purchasing website at
www.bidnetdirect.com/colorado. Offerors shall acknowledge receipt of all addenda in
its proposals.
1.13 Exceptions and Substitutions: All proposals meeting the intent of this RFP will be
considered for award. An Offeror taking exception to the specifications does so at the
Offeror’s risk. The Owner reserves the right to accept or reject any or all substitution(s) or
alternative(s). When offering substitution(s) and/or alternative(s), Offeror must state any
exception(s) in the section to which the exception(s) pertain(s). Exception/substitution, if
accepted, must meet, or exceed the stated intent and/or specification(s). The absence of
stated exception(s) indicates that the Offeror has not taken exception(s), and if awarded a
Contract, shall hold the Offeror responsible to perform in strict accordance with the
Contract.
1.14 Confidential Material: All materials submitted in response to this RFP shall ultimately
become public record and shall be subject to inspection after Contract award. Proprietary
or Confidential Information” is defined as any information that is not generally known to
competitors and which provides a competitive advantage. Unrestricted disclosure of
Proprietary Information places it in the public domain. Only submittal information clearly
identified with the words “Confidential Disclosure” and uploaded as a separate document
may establish the information confidential or proprietary. Any material to be treated as
confidential or proprietary in nature must include a written justification for the request. If
denied, the Offeror shall have the opportunity to withdraw its proposal, or to remove the
Confidential or Proprietary Information. Neither cost nor pricing information nor the entire
proposal may be claimed as confidential or proprietary.
1.15 Response Material Ownership: All proposals become the property of the Owner upon
receipt and may only be returned to the Offeror at the Owner’s option. Selection or rejection
of the proposal shall not affect this right. The Owner shall have the right to use all ideas or
adaptations of the ideas contained in any proposal received in response to this RFP,
subject to limitations in the materials marked as Confidential” or “Proprietary”.
Disqualification of a proposal does not eliminate the City’s rights.
1.16 Minimal Standards for Responsible Prospective Offerors: The Offeror must
affirmatively demonstrate its responsibility. A prospective Offeror must meet the following
minimum requirements.
Be able to comply with the required or proposed completion schedule.
Have a satisfactory record of performance of projects of similar scope and size.
Have a satisfactory record of integrity and ethics.
Be otherwise qualified and eligible to receive an award and enter into a Contract with
the Owner.
1.17 Open Records: Proposals shall be received and publicly acknowledged at the location,
date, and time stated herein. Offerors, its representatives and interested persons may be
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