|Agency:||Albuquerque Public Schools|
|Level of Government:||State & Local|
|Posted Date:||Jan 31, 2019|
|Due Date:||Feb 14, 2019|
|bid or rfp||bid/rfp number and addendums||bid name||due date/time||contact|
|Line Spotting||Feb 14, 2019 03:00 AM||
ALBUQUERQUE PUBLIC SCHOOLS
REQUEST FOR PROPOSAL
RFP # 19-023RRR
RFP TITLE: Line Spotting
Date & Time
Deadline for Questions
02/5/2019 @ 5:00pm (local time)
RFP Due Date and Time
02/14/2019 @ 3:00pm (local time)
Proposals must be received by the due date and time. No late proposals will be accepted. The only acceptable
evidence to establish the time of receipt is the date/time stamp imprint from the APS Procurement bid clock.
Evaluation of Proposals
RFP Buyer Contact Information
Robert Rodarte, CPPO, CPPB
Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in writing.
Proposers may contact ONLY the buyer regarding the terminology stated in the procurement documents.
RFP Submittal Location
Physical Address (No USPS Mail*)
For Walk-in Delivery or Carrier Service
(UPS, FedEx, etc.)
Albuquerque Public Schools
ATTN: Procurement Department
6400 Uptown Blvd. NE, Suite 500E
Albuquerque, NM 87110
USPS Mailing Address
Allow 5 additional business days for APS internal delivery
Albuquerque Public Schools
ATTN: Procurement Department, City Center, Suite 500E
P.O. Box 25704
Albuquerque, NM 87124-0704
Ensure that the following bid information is clearly labeled on the sealed package containing the proposal.
Please note: if the sealed bid is placed inside a carrier envelope or package for shipping, all of this
information must be re-written and clearly visible on the outermost envelope or package containing
the sealed proposal: Offeror’s Business Name (not an individual’s name), RFP Number & Title, RFP Due
Date & Time. *APS does not have a mailbox on site. US Postal Service Mail is accepted only at the PO Box
address. If a letter or parcel is mailed via the USPS to the APS physical address, it will NOT reach our office.
Per §13-1-154.1 NMSA 1978, one (1) year contract, plus additional one-year extensions, not to exceed a total
of four (4) years. Total contract amount not to exceed six million dollars ($6,000,000) over the four year
period and any one purchase order under the contract may not exceed five-hundred thousand dollars
Table of Contents
Standardized RFP 7/17
PROPOSER’S GENERAL INSTRUCTIONS
TERMS AND CONDITIONS
SCOPE OF WORK
LETTER OF SUBMITTAL FORM
OFFEROR’S INFORMATION FORM
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
CONFLICT OF INTEREST AND DEBARMENT/SUSPENSION CERTIFICATION FORM
STATEMENT OF CONFIDENTIALITY
1. READ ALL DOCUMENTS. Offerors must familiarize themselves with all documents contained herein; it is
mandatory that all submitted offers be in compliance with all the provisions contained in the Request for
Offerors should promptly notify the buyer of any ambiguity, inconsistency, error, or missing attachments
which they may discover upon examination of the RFP.
2. OFFICIAL CONTACT: Offerors may contact ONLY the buyer regarding the terminology stated in the
procurement documents. Other APS employees do not have the authority to respond on behalf of APS.
Offerors MAY NOT contact other district departments, employees or evaluation committee. Any contact
with a district department, employee or evaluation committee may result in rejection of any proposal.
Any other communication will be considered unofficial and non-binding. Communication directed to parties
other than the buyer will have no legal bearing on this RFP or the resulting contract(s). Any response made
by the District will be provided in writing to all Offerors by addendum, no verbal responses shall be
authoritative. Any response made by the District will be provided in writing to all Offerors by addendum, no
verbal responses shall be authoritative
3. SUBMISSION: The submission of a proposal constitutes a representation by the offeror that the offeror has
made all appropriate examinations, investigations, and analysis and has made provision as to the cost thereof
in his proposal. By responding to this RFP, Offerors acknowledge and agree to the terms and conditions set
form in this RFP.
Proposer shall submit one (1) original proposal, three (3) identical copies and one (1) identical electronic
copy. Electronic copy is not email; please provide a Jump Drive loaded with your proposal. Fax copies are
4. ELECTRONIC RFP DOCUMENTS. This RFP is being made available by electronic means. In the event
of conflict between a version of the RFP in the Offeror’s possession and the version maintained by APS, the
Offeror acknowledges that the version maintained by APS shall govern.
5. FORMS AND ATTACHMENTS. It is the responsibility of every offeror to ensure they have downloaded
the latest version of each RFP, including any addendum(s) which may have been issued and posted on the
APS Procurement Department Website. Offerors should revisit the website
(http://www.aps.edu/procurement then select “See Current Bids and RFPs”) prior to the due date before
submitting their proposal to Albuquerque Public Schools. All addendums must be acknowledged in the
6. ADDENDUM(S): No Addendum will be issued later than FIVE (5) days prior to the date for receipt of
proposals, except an Addendum withdrawing the RFP or one which extends the date for receipt of
7. CORRECTIONS. Corrections shall be initialed in ink by the person signing the proposal.
Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of
proposals. The Offeror must submit a written withdrawal request to withdraw their proposal. The approval
or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the
applicable procurement regulations.
8. EXCEPTIONS. Any exceptions to the scope of work and/or specifications shall be listed separately in the
submitted proposal and unless otherwise stated, specifications and/or scope of work attached are the
minimum requirements. Minor deviations to the specifications as listed, may be considered.
The buyer, after review of the proposals may request clarifications on information submitted by any and all
offerors in a written format, with a specified deadline for response.
9. DISTRICT DISCRETION: The District reserves the right in its sole discretion to waive minor
informalities in proposals submitted provided that such informalities have no effect on price, quality,
quantity or any matter to be evaluated in making a selection and confer no material advantage on the Offeror
whose non conformity is waived.
The District reserves the right to add to or delete from the Scope of Work set forth in this RFP.
10. PREFERENCES. Bids may be awarded preference in compliance with NMSA 13-1-21 for New Mexico
In-State Resident Business and Resident Veteran Business. Offerors shall include in their proposal a copy
of the certificate issued by State of New Mexico Taxation & Revenue. If Proposal is Joint Venture, Offeror
shall state in submitted offer the percentage of work that will be performed by Resident Business and/or
Resident Veteran Business. Please Note: A Offeror cannot be awarded both a resident preference and a
resident veteran business preference. Additionally, preferences are not applicable for federal fund purchases.
11. TIMELY SUBMISSIONS. Proposals must be submitted by the due date and time. Albuquerque Public
Schools does not accept proposals electronically, by fax, or email, as a hardcopy with original signature
must be submitted.
APS may in its sole discretion extend the time for the submission of bids upon a finding that it is in the
interest of the District to do so. Such extensions shall be by addendum, which may be issued before the
submission due date.
It is the offeror’s responsibility to ensure the proposal arrives before the due date and time. Offerors are
cautioned that “late is late”. It is the responsibility of the Offerors to allow sufficient time for the hazards of
traffic, weather, finding parking, locating the proper office, third party delivery, US Postal Service mail
delivery, etc. Any and all proposals not received by the proposal submission due date and time shall be
rejected. No late bids will be accepted under any circumstances, not even if the delivery company is late. It
is recommended to send your proposal early.
12. RFP CANCELLATION OR REJECTION. This RFP may be canceled or proposals may be rejected in
whole or in part when it is in the best interest of Albuquerque Public Schools.
The District reserves the right to eliminate any Offeror who submits incomplete or inadequate responses or
is not responsive to the requirements of this RFP.
13. RFP OPENING. Submitted proposals shall not be publicly opened.
Any sole response that is received may be rejected by the District depending on available competition and
timely needs of the District. The District reserves the right to award the contract to the responsible offeror
submitted responsive proposals with resulting agreements most advantageous and in the best interest of the
The Evaluation Committee may make such investigations as necessary to determine the ability of the
potential Offeror to adhere to the requirements specified within this RFP. The Evaluation Committee will
reject the proposal of any potential Offeror who is not a responsible Offeror or fails to submit a responsive
offer as defined in NMSA 1978 13-1-83 and 13-1-85.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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